• Payroll & HR Associate

    Aston Carter (Hicksville, NY)


    Payroll & HR Associate

     

    Employment Type: Full-Time, Permanent

     

    Salary Range: $55,000 – $65,000

    Overview

    A leading provider of live event services is seeking a highly organized and detail-oriented Payroll & HR Associate to join their team. This full-time role supports both payroll and human resources functions in a 50/50 split, offering a dynamic opportunity to contribute across multiple areas of employee operations.

    Key Responsibilities

    Payroll (50%)

     

    + Process biweekly and weekly payroll using Paychex Flex (cloud-based)

    + Maintain accurate employee records (hires, terms, changes)

    + Post payroll entries to the general ledger

    + Generate ad hoc reports (401(k) census, headcount, etc.)

     

    HR Administration (50%)

     

    + Prepare offer letters and onboarding documentation

    + Manage I-9 forms and employee file setup

    + Ensure ACA compliance and assist with 1095-C distribution

    + Coordinate mandatory state training (e.g., sexual harassment prevention)

    + Draft job descriptions and support recruitment efforts

    + Respond to employee benefit inquiries

    Required Skills & Experience

    + 3+ years of payroll processing experience using Paychex Flex

    + Strong Excel skills, including pivot tables

    + Experience with GL postings in payroll

    + Familiarity with onboarding, benefits, or job description creation

    + Proficiency in HRIS and payroll systems

    + Solid understanding of HR practices and employment law

    + Strong communication and organizational skills

    + High attention to detail and confidentiality

    Preferred Qualifications

    + PHR or SHRM-CP certification

    + Experience working with unionized employees

     

    Work Schedule

     

    + Monday to Friday, 100% onsite in Hicksville, NY

    + Hours: 9 AM – 5 PM or 10 AM – 6 PM (some flexibility available)

    Pay and Benefits

    The pay range for this position is $55000.00 - $65000.00/yr.

     

    • Company sponsored medical plan • 401(k) with company match • Paid vacation and sick leave • Access to voluntary dental, vision, and Aflac insurance plans • Supportive environment to grow your payroll and HR knowledge and skills • Work in a vibrant, creative industry with a passionate team

     

    Workplace Type

     

    This is a fully onsite position in Hicksville,NY.

     

    Application Deadline

     

    This position is anticipated to close on Oct 31, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.