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Hiring for a Purchasing Administrative Assistant!

Benefits + PTO

MUST Have Qualifications

+ 2+ years of experience in administrative support, purchasing, supply chain, or logistics.

+ Experience working with vendors, suppliers, and freight carriers.

+ Excellent organizational and multitasking skills—you thrive on keeping many moving parts in sync.

+ Proficiency with ERP systems and Microsoft Office (especially Excel, Word, Outlook).

+ Strong communication skills for both internal teamwork and external vendor coordination.

+ A flexible, can-do attitude with the ability to pivot between purchasing, logistics, and event planning.

Job Description

Purchasing & Supply Chain Support

+ Keep an eye on inventory levels for pump parts, components, and marketing materials.

+ Process purchase orders and keep our ERP system up to date.

+ Track and share real-world vendor lead times with Operations.

+ Stay on top of vendor escalations and expedite requests.

+ Team up with Quality to resolve vendor non-conformance issues and RMAs.

Vendor Management:

+ Be the go-to contact for all things vendor-related—from parts and materials to shipping and marketing swag.

+ Build awesome relationships that ensure great service and value.

+ Help evaluate supplier performance and provide constructive feedback.

+ Research and onboard new vendors when needed.

Logistics & Shipping Coordination:

+ Schedule and track inbound/outbound shipments (both domestic and international).

+ Partner with freight carriers and logistics pros for air, ocean, and ground shipments.

+ Keep shipping documentation accurate and customs-compliant.

+ Jump on delays and resolve issues before they become problems.

Marketing & Trade Show Support:

+ Manage inventory of marketing collateral, promo items, and displays.

+ Coordinate with vendors for printing, giveaways, and event materials.

+ Help plan and execute trade shows and conferences—making sure our brand looks top-notch.

+ Review and proof marketing content for consistency and polish.

+ Track and organize trade show and promo budgets.

Administrative & Reporting:

+ Keep purchasing, shipping, and vendor records organized and up to date.

+ Create reports on supplier performance, shipping timelines, and inventory status.

+ Support cross-functional teams in supply chain, operations, and marketing.

+ Look for process improvements that make everything run smoother.

Pay and Benefits

The pay range for this position is $21.63 - $24.03/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Aurora,IL.

Application Deadline

This position is anticipated to close on Oct 23, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.