• Office Administrator C

    PDS Defense (Renton, WA)


    Administrative/Clerical

    **Office Administrator C** Renton, WA Posted: 10/16/2025

    Job Description

    Job ID#:

    213534

    Job Category:

    Administrative/Clerical

    Position Type:

    Associate - W2

    Duration:

    26

    Shift:

    1

     

    PDS Defense, Inc. is seeking an Office Administrator C, in Renton, WA. Job ID#213534

     

    Pay Rate: $23 - $28/hr

    Job Description:

    Currently seeking an Executive Assistant to support the Director of Engineering on the MAX Development Program in Renton and Everett, WA. The ideal candidate has experience supporting executives, possesses a high degree of professionalism and discretion, able to thrive in a fast-paced environment and possesses the unique ability to build rapport with key partners and stakeholders. The selected candidate will be a team player, proactive and have the capability to adjust priorities effectively.

    Position Responsibilities:

    • Manages the Director of Engineering's schedule and calendar

    • Establishes and maintains effective working relationships with internal customers, external customers, co-workers and peers

    • Maintains the highest level of confidentiality with sensitive information and while working under tight and often competing deadlines

    • Coordinates domestic and international business travel, monitors traveler logistics, generates expense reports, and reconciles corporate credit card charges to ensure timely and accurate reimbursement

    • Assists in planning, coordinating, and implementing logistics for visiting senior executives

    • Works under minimal supervision, manage the overall office ambiance, coordinating seasonal changes to create a welcoming atmosphere.

    • Oversee weekly coffee supply orders for the 40-26 area.

    • Handle mail distribution every Tuesday, including redirecting mail for individuals no longer in the building.

    • Update and communicate seating chart changes to leadership.

    • Maintain cleanliness in kitchen areas and encourage staff to keep shared spaces tidy.

    • Facilitate monthly snack pickups and send reminders to leadership.

    • Update management presentations with information collected from several groups

    • Organize team events, such as potlucks and holiday parties, ensuring participation from key personnel.

    • Manage room reservations for the 40-26 and 5th-floor spaces, avoiding scheduling conflicts.

    • Manage supply orders, handle facilities requests, and maintain distribution lists.

    Required Skills:

    • 5+ years of experience providing administrative support to multiple customers such as executives, managers, and staff members

    • 5+ years of experience with Microsoft Word, Excel, Outlook, and PowerPoint

    • 3+ years of experience coordinating and processing domestic and/or international travel arrangements

    Preferred Skills:

    • 5+ years of experience supporting Executives

    • 5+ years of experience in partnering with executives to help develop and manage the operating rhythm/cadence for executive leadership teams

    • 3+ years of experience with Concur or a similar travel and expense management program

    • Effective written and verbal communication across global audiences

    • Adept in functioning as a liaison between senior executives and key partners as well as superior work prioritization, organizational and multi-tasking skills

    • Strong relationship building and teaming skills

    Education / Experience:

    Education/experience typically acquired through basic education (e.g. High School diploma/GED) and typically 5 or more years' related work experience or an equivalent combination of education and experience (e.g. vocational school/Associate+2 years' related work, Bachelor, etc.).

     

    Benefits offered to vary by the contract. Depending on your temporary assignment, benefits may include direct deposit, free career counseling services, 401(k), select paid holidays, short-term disability insurance, skills training, employee referral bonus, affordable medical coverage plan, and DailyPay (in some locations). For a full description of benefits available to you, be sure to talk with your recruiter.

    Job Requirements

    Minimum Security Clearance:

    No Clearance

     

    VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled

     

    To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit **http://www.tadpgs.com/candidate-privacy/** or **https://pdsdefense.com/candidate-privacy/**

    The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

    + The California Fair Chance Act

    + Los Angeles City Fair Chance Ordinance

    + Los Angeles County Fair Chance Ordinance for Employers

    + San Francisco Fair Chance Ordinance

     

    VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled