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Position Details

Position Information

Requisition Number

S4838P

Home Org Name

AVP, Administrative Effectiveness

Division Name

Administrative Effectiveness

Position Title

Administrative Effectiveness Coordinator

Job Class Code

AB47

Appointment Status

Full-time

Part-time FTE

Limited Term

No

Limited Term Length

Job Summary

**Administrative Effectiveness at Auburn University** is seeking a highly organized and proactive **Administrative Effectiveness Coordinator** to support the executive leadership of the Administrative Effectiveness (AE) organization, including the Associate Vice President and Executive Director for Administrative Effectiveness. This key role ensures operational efficiency, compliance, and seamless communication across AE, the Business and Administration division, and the broader university community.

As the central point of contact for the AE leadership team, you will coordinate meetings and events, manage critical data, and provide advanced administrative, financial, and analytical support. This position requires handling sensitive information with discretion while contributing to institutional initiatives and supporting organizational effectiveness at all levels.

Essential Functions

+ Serves as a primary point of contact for internal staff, other departments and units, and external vendors. Advises on policies and procedures related to business operations, budgeting, and human resources in conjunction with Business and Administration HR management. Facilitates communication and serves as the coordinating liaison between Administrative Effectiveness, theSVP for Business and Administration & CFO’s office.

+ Coordinates daily business operations, including the review and processing of financial transactions, timekeeping, travel vouchers, and purchase orders. Assists with budget preparation and tracking for specific areas, including purchase card reconciliations and processing of Professional Services Contracts. Provides project coordination and support for budget-related tasks and processes. Responsible for budget preparation and tracking for the responsible area, ensuring all financial transactions and records are accurate.

+ In collaboration with Business and Administration HR, assists and coordinates key HR processes, including recruitment needs, onboarding, and performance reviews for the Administration Effectiveness units. Handles confidential employee information with discretion and provides guidance to unit staff on HR and general university policies. Maintains important information and data on all employees of direct report units, including personnel and staffing information for all levels of employees (e.g., full-time,TES , student).

+ Coordinates and prepares data, reports, and documentation for Southern Association of Colleges and Schools Commission on Colleges (SACSCOC ) accreditation, strategic planning, and other compliance-related initiatives, ensuring all processes and information meet university standards.

+ Assists with the planning, coordination, and execution of various events within the university, including scheduling, logistics, and technical assistance. Coordinates designated programs, meetings, and events, securing all necessary equipment, tools, supplies, and/or unit needs.

+ Tracks and maintains all office spaces, schedules, and access. Requests maintenance assistance through work orders for the Administrative Effectiveness offices and adjacent spaces. Responsible for all office inventories and purchases, and coordinates vendor management. Coordinates personnel and meeting schedules for the responsible area. Provides general and specialized administrative support, including but not limited to preparing agendas, notices, minutes, reports, and documents; providing correspondence, filing, and record-keeping; preparing and processing forms; overseeing mail distribution and outgoing mailings; as well as purchasing and ordering supplies through material requests and other methods.

+ Provides feedback and guidance on the development and implementation of new systems and workflow procedures, and may train others on new processes, including the replacement of non-digital processes. This role effectively uses approved technologies to ensure that Administrative Effectiveness is fully engaged in all Business Modernization processes and practices.

+ Performs other related duties as assigned.

Why Work at Auburn?

+ **Life-Changing Impact** : Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.

+ **Culture of Excellence** : We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.

+ **We’re Here for You** : Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.

+ **Sweet Home Alabama** : The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.

+ **A Place for Everyone** : Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.

Ready to lead and shape the future of higher education? Apply today! War Eagle!

Minimum Qualifications

Minimum Qualifications

**Education:** Bachelor’s degree

**Experience:** 3 years of experience in providing high-level administrative coordination or support, including coordinating financial processes, coordinating HR functions, preparing documentation and reports for senior leadership, or using data and technology to analyze operations and enhance efficiency.

Minimum Skills, License, and Certifications

Minimum Skills and Abilities

Minimum Technology Skills

Minimum License and Certifications

Desired Qualifications

Desired Qualifications

+ Degree in Business Administration, Public Administration, Higher Education Administration, Communications, Finance, or related field is desired.

Posting Detail Information

Salary Range

$43,480 - $65,230

Job Category

Administrative

Working Hours if Non-Traditional

City position is located in:

Auburn

State position is located:

Alabama

List any hazardous conditions or physical demands required by this position

Posting Date

10/17/2025

Closing Date

Equal Opportunity Compliance Statement

It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit theirwebsite (https://auburn.edu/administration/eoc/) to learn more.

Special Instructions to Applicants

Quick Link for Internal Postings

https://www.auemployment.com/postings/56472

Documents Needed to Apply

Required Documents

1. Resume

2. Cover Letter

Optional Documents