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Executive Assistant to the AVP, Advancement Strategies

Work type: Officer of Administration

Categories: Administrative/Office Support, Communications/Public Relations/Marketing, Planning/Project Management

Department: University Advancement

Appointment Type and Duration: Regular, Ongoing

Salary: $55,000 - $61,000 per year

Compensation Band: OS-OA05-Fiscal Year 2025-2026

FTE: 1.0

Application Review Begins

November 3, 2025; position open until filled

Special Instructions to Applicants

To be considered for this position, applicants must submit a complete application. Complete applications must include a cover letter and a resume that address how you meet the minimum and preferred qualifications.

We are interested in finding the best candidate for the position. We encourage you to apply, even if you don’t think you meet every one of our preferred qualifications--use your application to let us know what is meaningful to you about the role and what transferable skills or other qualities you would bring.

Department Summary

University Advancement (UA) supports the University of Oregon’s (UO) mission of providing exceptional teaching, discovery, and service by strategically positioning the university to create awareness, build long-term relationships, and secure resources that increase understanding and further its aims. The division consists of approximately 200 employees primarily working out of Eugene, with offices in Portland and Bend. We are committed to fostering equity and inclusion in a welcoming, safe, and respectful environment that recognizes the value of all members of our community.

The Advancement Strategies and Technology Innovation (ASTI) department is focused on finding the solutions for foundational issues that will best position UO Advancement to achieve its goals around engagement and fundraising.

The department has a unique function in that it is based in UO Advancement but also has a strong working partnership and provides strategic direction to UO Foundation (UOF) and UO Information Services staff.

Position Summary

The Executive Assistant provides high-level, confidential administrative support to the Associate Vice President (AVP) of Advancement Strategies. This role serves as the AVP’s primary point of contact for scheduling, communications, and operational coordination and plays a critical role in coordinating campaign planning efforts. The Executive Assistant plays a key role in managing daily workflows, supporting strategic initiatives, and ensuring smooth departmental operations. This position also supervises administrative support staff that provide support for the Prospect Development and Digital First Strategies teams

This role includes responsibility for maintaining fiscally sound management practices in alignment with departmental and university policies. This includes monitoring, administering, and maintaining account records for leadership budgets and expenditures, as well as overseeing shared budget lines and memoranda of understanding (MOUs).

Minimum Requirements

• Bachelor's degree or an equivalent combination of experience, education, and/or training.

• Two years of experience providing high-level administrative support within a large, complex organization or team.

• One year of progressively responsible experience in supervision or performing lead worker responsibilities.

Professional Competencies

• Ability to work independently to anticipate needs, prioritize multiple tasks, and follow through while handling frequent interruptions and rapidly shifting priorities.

• Ability to manage people and work effectively with others.

• Ability to manage executive calendars, coordinate travel, schedule complex meetings with several stakeholders and staff executive level committees.

• Experience with data collection and analysis.

• Strong time management and organizational skills, with the ability to manage details of multiple and complex projects within firm schedules.

• Excellent verbal and written communication skills, especially technical writing and creating visual representations of data analysis and workflows.

• Ability to work with technology platforms.

• Ability to manage stressful situations with tact and diplomacy and to use sound judgment and initiative, particularly as it relates to handling sensitive and/or confidential information.

• Ability to interact, communicate and work effectively with individuals, recognizing and respecting the many and varied identities of each person.

• Commitment to promoting and enhancing diversity, equity, and inclusion.

Preferred Qualifications

• Budget management and administration experience.

• Professional experience in note/minute taking and documentation, especially for board, volunteers, or senior leadership.

• Experience providing executive-level support in a higher education environment.

FLSA Exempt: Yes

All offers of employment are contingent upon successful completion of a background check.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visitour website (https://hr.uoregon.edu/about-benefits) .

The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, pleaseemail us ([email protected]) or call 541-346-5112.

UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information, related policies, and complaint procedures arelisted here (https://investigations.uoregon.edu/reporting) .

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is availableonline (https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report) .

Advertised: October 17, 2025 Pacific Daylight Time

Applications close: