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Transfer Evaluation Specialist

We are the Division of Undergraduate Education

+ We are student-centered departments dedicated to fostering and enhancing the ever-evolving undergraduate academic experience.

+ We implement and support innovative teaching, advising, and student interventions that strategically promote student success, retention and graduation.

+ We strive to create meaningful relationships with students and value collaboration with colleagues across academic and administrative areas to ensure students experience an inclusive and engaging environment.

+ We are constantly evolving. We are a division of creative, forward thinking and solutions-focused staff, who are committed to professional growth, training, research initiatives and collaboration within our area and with campus partners.

We invite you to apply to work in our division.

Click here (https://www.stonybrook.edu/commcms/due/index.html) for more information about the Division of Undergraduate Education

Required Qualifications (as evidenced by an attached resume):

Bachelor's Degree (foreign equivalent or higher). Three (3) years full-time professional experience in an administrative role. Professional experience working at a college or university. Experience in student information systems such as PeopleSoft, Banner, Salesforce ,etc. Experience in database management including creating, maintaining and updating spreadsheets in Excel or Google Sheets.

Preferred Qualifications:

Master's Degree (foreign equivalent or higher). Experience using SLATE. Experience in evaluating transfer courses. Supervisory experience. Experience collaborating with faculty and departmental contacts.

Brief Description of Duties:

The Transfer Evaluation Specialist serves as an important team member within Transfer Services with direct responsibility for transfer credit evaluations. Evaluates general education courses, collaborates with faculty, and upholds the highest level of academic integrity and data accuracy. They will be the liaison for certain highly specialized programs. The Transfer Evaluation Specialist provides transfer related services to students, staff, and faculty. The successful incumbent will have excellent student service and interpersonal skills, exercising strong organizational and time-management skills with exceptional attention to detail. Essential for this role is the adeptness to work independently as well as part of a team with a collaborative approach to problem solving.

Duties:

+ Evaluate and post transfer credit evaluations and equivalencies for prospective and newly enrolled undergraduate transfer students and first-year students.

+ Collaborate with faculty and departments in evaluating major-specific courses.

+ Post credits for continuing students and update their records accordingly.

+ Lead on running queries based on transfer course evaluations to ensure accuracy of records.

+ Communicate with students regarding these updates to their records.

+ Assist with transfer related questions.

+ Provide time sensitive responses to incoming and current students regarding a wide variety of transfer credit and other transfer related matters.

+ Provide support to transfer articulators with departmental outreach for course evaluations **.**

+ Divisional support: Participate in various Divisional and University programs and services including training/staff development, campus events, special events, admissions open houses, search committees, and University-wide committees.

+ Other duties or projects as assigned as appropriate to rank and departmental mission.

Special Notes:

This is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.

In addition to the employee's base salary, this position is eligible for $4000 UUP annual location pay, paid biweekly.

For this position, we are unable to sponsor candidates for work visas.

Resume/CV and cover letter should be included with the online application.

_Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws._

If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA (https://www.stonybrook.edu/commcms/oea/) .

_In accordance with the Title II Crime Awareness and Security Act_ a _copy of our crime statistics can be viewed_ here (https://www.stonybrook.edu/police/) _._

Visit our WHY WORK HERE (https://www.stonybrook.edu/jobs/working-here/) page to learn about the **total rewards** we offer.

\#LI-DK1

**Job Number:** 2503899

**Official Job Title:** : Senior Staff Assistant

**Job Field** : Administrative & Professional (non-Clinical)

**Primary Location** : US-NY-Stony Brook

**Department/Hiring Area:** : Academic and Transfer Advising Services

**Schedule** : Full-time

**Shift** : Day Shift **Shift Hours:** : 9-5pm :

**Posting Start Date** : Oct 17, 2025

**Posting End Date** : Oct 31, 2025, 10:59:00 PM

**Salary:** : 62,000

**Appointment Type:** : Term

**Salary Grade:** : SL3

**SBU Area:** : Stony Brook University

**Req ID:** 2503899