"Alerted.org

Req. Number

171329

Job Description

Position Summary

The Executive Admin will be responsible for administrative and support functions in a high-energy, fast-paced environment, ensuring that all aspects of executive schedules, meetings, engagements and travel run smoothly.

This is an in-person position, 5 days in office required in Bala Cynwyd, PA.

Responsibilities

• Maintains and manages the overall administrative support for executives

• Manages active calendar of appointments, schedules meetings, coordinates travel

• Composes and prepares correspondence, plan itineraries and agendas

• Screens incoming calls and emails, prioritizing and ensuring prompt follow-up

• Prioritizes and follows up on incoming issues and concerns, including those of sensitive/confidential nature; Determines appropriate course of action or response

• Communicates on behalf of executives and serves as a gatekeeper

• As initial point of contact, exhibits a professional and friendly demeanor that reflects executive approach

• Provides clear and direct communication between executives and internal departments

• Partners effectively to keep executives well informed of upcoming commitments and responsibilities

• Assists in all aspects of preparation for meetings to ensure maximum productivity, including using meeting technology

• Coordinates and prepares agendas for meetings and distributes notes accordingly

• Prepares and reconciles expense reports

• Create memos, letters, reports and distribute as needed

• Prioritizes and handles various matters proactively, and follows through on projects to successful completion; able to meet deadlines

• Successfully completes all aspects of deliverables with a hands-on approach that facilitates the executive’s ability to lead the company effectively

Requirements

• Min 3-5 years' experience, preferably in supporting a C-level executive

• Bachelor’s degree preferred

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Teams, SharePoint etc.) and Zoom

• Strong organizational skills that reflect the ability to perform and prioritize multiple priorities with excellent attention to detail

• Excellent communication - verbal, written and interpersonal skills

• Ability to build strong relationships

• Highly resourceful with the ability to be extremely effective independently

• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of service

• Team player with a professional demeanor and positive attitude

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