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+ Area of Interest: Administrative and Clerical

+ FTE/Hours per pay period: 1.0

+ Department: Administration

+ Shift: Primarily Monday-Friday, Days

+ Job ID: 173442

Overview

The Executive Assistant To The Market President provides administrative support for the Market President and Market Chief Financial Officer and of UnityPoint Health-Cedar Rapids. Reporting directly to the Market President, the Executive Assistantis responsible for the day-to-day operations of the Administrative office and serves as the primary point of contact for internal and external constituencies on all matters pertaining to the office of the Market President. The Executive Assistant also serves as a liaison to the Board of Directors and senior management team.

Why UnityPoint Health?

At UnityPoint Health, you matter. We’re proud to be recognized as a Top 150 Place to Work in Healthcare by Becker's Healthcare several years in a row for our commitment to our team members.

Our competitive Total Rewards program offers benefits options that align with your needs and priorities, no matter what life stage you’re in.   Here are just a few:

+ Expect paid time off, parental leave, 401K matching and an employee recognition program .

+ Dental and health insurance, paid holidays, short and long-term disability and more. We even offer pet insurance for your four-legged family members.

+ Early access to earned wages with Daily Pay, tuition reimbursement to help further your career and adoption assistance to help you grow your family .

With a collective goal to champion a culture of belonging where everyone feels valued and respected, we honor the ways people are unique and embrace what brings us together.

And, we believe equipping you with support and development opportunities is a vital part of delivering an exceptional employment experience.

Find a fulfilling career and make a difference with UnityPoint Health.

Responsibilities

Executive Support

+ Provides liaison between Market President and other members of the executive team, Board of Directors, system executive team, physicians, management team, associates, public and private officials, and the general public.

+ Maintains the Market President’s calendar, coordinates itinerary, and makes all necessary business and travel arrangements.

+ Compiles materials for special projects, reports, inquiries, and initiates replies to correspondence.

+ Provides assistance for community and professional association involvement activities of the Market President.

+ Maximizes personal and leader effectiveness by taking a leadership role in matters of work efficiency.

Board of Directors Support

+ Schedules and coordinates meetings of the Board of Directors and its committees making all necessary arrangements.

+ Schedules and coordinates Board retreats and special functions making all necessary arrangements.

+ Attends Board and Board committee meetings as assigned/directed. Prepares agenda and composes meeting minutes as appropriate. Distributes information to Board members as appropriate and maintains sharepoint website for Board meeting materials.

+ Maintains up-to-date and historical records for Board members and minutes of all Board and Board committee meetings.

+ Provides assistance to members of the Board of Directors on day-to-day requests. Makes business and travel arrangements as necessary.

Departmental Support

+ Reviews and accurately processes payroll for the Administration department.

+ Maintains hospital Standard Operating Procedure file updating as needed on the regional site of the UnityPoint HUB/intranet.

+ Maintains and updates Cedar Rapids Region organizational chart as directed by the Market President. Assists other departments as requested with organizational charts.

+ Schedules senior management retreats as assigned making all necessary arrangements.

+ Provides assistance and support to members of UnityPoint Health corporate offices and UnityPoint Health affiliates in scheduling onsite meetings, catering, audiovisual, etc.

+ Assists with planning of special functions as assigned.

+ Maintains Board Room schedule of meetings, assisting guests as needed (i.e. catering, audiovisual).

+ Receives and makes proper disposition of telephone calls and incoming mail/correspondence. Responds to complaints with referral to proper individual(s).

+ Responds to inquiries concerning hospital policies and otherwise represents the office of the Market President.

+ Establishes, maintains and revises designated filing, record keeping and clerical systems within the Market President’s office area.

+ Prepares and/or composes bulletins, letters, memoranda, agendas, records, reports, and other related material from general instructions or written copy.

+ Processes check requests, associate expense reports, credit card, general invoicing and equipment requests as necessary.

+ Schedules meetings, rooms, catering and audiovisual equipment as appropriate.

+ Assumes other responsibilities to meet the objectives of the Market President and other members of the executive and leadership team as may be requested.

Qualifications

+ High school diploma or equivalent education/experience required.

+ Minimum 5 years experience as an administrative or executive assistant.

+ Experience with computer systems essential with proficiency in Microsoft Office (Outlook, Word, Powerpoint, Excel). Must possess excellent oral and written communication skills.

+ Use of usual and customary equipment used to perform essential functions of the position.

+ Must be able to work well with all customers and co-workers.

+ Must demonstrate a cooperative, courteous, and dependable working performance with demonstrated practice approaches to problem-solving with strong decision-making capability.

+ Must possess high integrity and proven ability to handle confidential information with discretion.