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Job Summary

The Accounts Payable Specialist I is responsible for processing vendor invoices, reconciling accounts, and resolving discrepancies within the Oracle Cloud ERP system. This role ensures timely and accurate invoice processing, maintains compliance with company policies and financial regulations, and collaborates with internal teams and vendors to improve efficiency within the accounts payable function. The Accounts Payable Specialist I also assists with data validation, financial reporting, and system integrations to enhance overall financial accuracy and performance.

Essential Functions

+ Processes and verifies invoices in Oracle Cloud ERP, ensuring accuracy and compliance with company policies and financial controls.

+ Performs three-way matching for purchase order (PO) invoices, collaborating with internal teams to resolve discrepancies related to purchase orders, receipts, and invoices.

+ Conducts two-way matching for service-related POs and routes invoices to the appropriate approver based on spend authority guidelines.

+ Processes non-PO invoices, analyzing invoice details to assign the correct general ledger coding and ensuring approvals align with company policies.

+ Investigates and resolves invoice discrepancies, including issues related to pricing, quantities, missing purchase orders, and incorrect vendor details, by working closely with vendors and internal departments.

+ Manages and resolves accounts payable customer service cases, responding to inquiries regarding invoice processing, payments, and vendor accounts while ensuring timely resolutions.

+ Leads RNI (Received Not Invoiced) and INR (Invoice Not Received) meetings, collaborating with cross-functional teams to reconcile outstanding transactions and improve process efficiencies.

+ Identifies opportunities for process improvements, leveraging automation, ERP functionalities, and best practices to streamline accounts payable operations.

+ Maintains compliance with internal controls, accounting policies, and regulatory requirements, ensuring adherence to GAAP and company financial standards.

+ Creates, validates, and maintains Excel spreadsheets for accounts payable data, including invoice tracking, payment processing, and vendor account reconciliation, while ensuring seamless integration with Oracle Cloud ERP.

+ Performs other duties as assigned.

+ Maintains regular and reliable attendance.

+ Complies with all policies and standards.

Qualifications

+ H.S. Diploma or GED required

+ Associate Degree or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred

+ 0-2 years of experience in accounts payable, invoice processing, or financial operations required

+ Minimum of one (1) year of experience working with Excel, including the ability to perform data analysis and generate reports required

+ Experience working with Oracle Cloud ERP or other enterprise financial systems preferred

Knowledge, Skills and Abilities

+ Strong knowledge of accounts payable processes, invoice reconciliation, and financial reporting.

+ Experience with three-way and two-way matching, PO/non-PO invoice processing, and vendor payment procedures.

+ Proficiency in Oracle Cloud ERP, Microsoft Excel (including formulas, data validation, and reporting), and financial software.

+ Strong analytical and problem-solving skills, with the ability to identify discrepancies and implement solutions.

+ Excellent communication and customer service skills, with the ability to work collaboratively with vendors, internal teams, and finance leadership.

+ Detail-oriented with strong organizational and time management skills, ensuring timely processing of invoices and payments.

+ Knowledge of GAAP, internal controls, and regulatory compliance related to accounts payable.

Equal Employment Opportunity

This organization does not discriminate in any way to deprive any person of employment opportunities or otherwise adversely affect the status of any employee because of race, color, religion, sex, sexual orientation, genetic information, gender identity, national origin, age, disability, citizenship, veteran status, or military or uniformed services, in accordance with all applicable governmental laws and regulations. In addition, the facility complies with all applicable federal, state and local laws governing nondiscrimination in employment. This applies to all terms and conditions of employment including, but not limited to: hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. If you are an applicant with a mental or physical disability who needs a reasonable accommodation for any part of the application or hiring process, contact the director of Human Resources at the facility to which you are seeking employment; Simply go to http://www.chs.net/serving-communities/locations/ to obtain the main telephone number of the facility and ask for Human Resources.