• Administrative Assistant 2

    Massachusetts Institute of Technology (Cambridge, MA)


    Administrative Assistant 2

     

    + Job Number: 25273

    + Functional Area: Research - Other

    + Department: Division of Comparative Medicine

    + School Area: VP Research

    + Pay Range Minimum: $27.00

    + Pay Range Maximum: $32.90

    + Employment Type: Full-Time

    + Employment Category: Non-Exempt

    + Visa Sponsorship Available: No

    + Schedule: Mon - Fri

    + Pay Grade: 5

     

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    Posting Description

    ADMINISTRATIVE ASSISTANT 2 , Division of Comparative Medicine (DCM) , to perform diverse and complex administrative tasks in support of DCM operations. Will assume a primary role in note-taking and follow-up from meetings; personnel recruitment and appointment functions; event planning; and manuscript, textbook, and other document editing and preparation. Responsibilities include responding to inquiries; organizing and supporting special events, meetings, and other activities; making travel arrangements; handling financial transactions, e.g., reimbursements, purchase orders, requests for payment, invoices, etc.; assisting with preparing materials for activities/products, e.g., educational seminars/classes, training program reviews, staff reviews, site visits, grant proposals, textbooks, manuscripts, etc.; planning and coordinating meetings/seminars; guiding and coordinating website updates; overseeing conference room scheduling and maintenance; coordinating and managing event budgets; managing email lists; assisting departmental human resources (HR) with advertising, recruiting for, and completing staff appointments and onboarding; and performing other duties as assigned.

    Job Requirements

    REQUIRED : High school diploma or its equivalent; a minimum of three years of related experience; excellent communication, customer service, and interpersonal skills; comfort with telephone, text, email, and in-person communication; strong administrative, organizational, and time-management skills; attention to detail; discretion with confidential information; experience with event and meeting planning, arranging travel, ordering supplies, and updating websites; proficiency with Excel, Word, Photoshop, Adobe Acrobat, PowerPoint, Qualtrics, eRA Commons, search engines, and web editing tools (e.g., Drupal and WordPress); and able to prioritize multiple simultaneous tasks, problem solve, adhere to deadlines and encourage others to do the same, and work independently and as a team member. PREFERRED: Associate’s or Bachelor’s degre; experience providing administrative and/or HR support in an academic environment; and experience with SAP and SAPweb. May work occasional nights and weekends. 10/20/2025