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Human Resources Administrator/Receptionist | Mon-Fri | Pay Based on Experience

+ + Job Tracking ID: 512885-903724

+ Job Location: Des Moines, IA

Des Moines

+ Job Level: Entry Level (less than 2 years)

+ Level of Education: BA/BS

+ + Job Type: Full-Time/Regular

+ Date Updated: October 20, 2025

+ Years of Experience: College

+ Starting Date: ASAP

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Job Description:

SUMMARY

Partners with the HR department to specialize in assigned responsibilities, in addition to providing administrative duties at the front desk. Requires a professional presence, willing to work in the reception area of a dynamic manufacturer.

PRIMARY DUTIES AND RESPONSIBILITIESFunctions as the voice and face of Katecho to all visitors and guests, in addition to being a part of the HR team by performing assigned tasks in general office administration, employee orientation, and benefit administration. 1. Greets incoming guests and visitors, answers all calls, and maintains the lobby area.

+ Answers all incoming calls forwarding to appropriate party and greets incoming visitors routing them as required by the purpose of their visit.

+ Maintains security and company protocol for all visitors by greeting customers, following regulatory agency visit practices, verify visitors are escorted, and monitoring the visitor logs.

+ Coordinates video images and welcome messages in the lobby area, as well as the breakroom.

2. Provides company-wide administrative services, including Administrative Assistant duties to the Senior Management Team.

+ Assists the Senior Management Team with certain administrative tasks such as emails and correspondence, taking minutes for calls, and preparing for meetings or other business-related or company-sponsored events.

+ Coordinates logistics for company lunches and other events, assists with coordinating all catering activities and ordering lunches for department meetings or other training events.

+ Coordinates the schedules and main calendar of leadership time away, as requested.

+ Maintains the main conference room calendar as well as other conference rooms, adjusting conference rooms with any scheduling conflicts, according to priorities.

3. Assists Human Resource Administration

+ Assists applicants with login and other general application activities either directly in the lobby area or over the phone, answering questions and providing instructions.

+ Assists with New Hire and Temp Orientation, either directly, or as a back-up to other HR representatives.

+ Prepares all orientation packets, preparing new employee badges and creating personnel files.

+ Assists with social media promotions and other posts, both recruiting and general company activities.

+ Coordinates most of the Employee Announcements and internal communications, including but not limited to monthly birthdays/anniversaries, special events, important company-wide events, etc.

+ Acts as primary scribe for daily call-ins and as back-up to timekeeping tracking and monitoring activities.

+ Supports the HR Department as back fill in one or several HR Functional areas.

+ Assists with building security access functions as instructed.

4. Coordinates Employee Benefit Administration

+ Works with employees during initial benefit eligibility and during special enrollments for benefits (i.e. qualifying life events and benefit class changes).

+ Works with HR Representatives on all COBRA administration and benefit class changes.

+ Partners with HR Manager and other HR team members during company open enrollment sessions, including but not limited to, coordinating communications/meetings, and responding to specific inquiries.

+ Coordinates all benefit billing reconciling and approvals.

5. Manages Employee Training Administration

+ Monitors training requirements for position-specific and opted responsibilities (i.e. certifications, skill training, etc.) and coordinates training registration or reminders.

+ Develops curriculum checklist/acknowledgment and maintains recordkeeping system.

+ Reviews for due dates and coordinates with managers to assist in scheduling.

+ Reports discrepancies with managers and directors.

6. Other duties and responsibilities or special projects as assigned.

+ Maintains kitchenette inventory, ordering materials and inventory as needed.

+ Acts as back-up to mail distribution company-wide.

+ Filing for the HR department or for other special projects as needed.

7. Regular and reliable attendance is an essential function of this job. Punctuality and regular attendance are crucial for efficient plant operations, safety, and morale. 8. Other duties and responsibilities may be assigned as required.

Experience and Skills:

QUALIFICATIONS

+ Zero to two plus years’ experience with general administrative functions.

+ Highly skilled with MS Office Suite, including, but not limited to Word, Outlook & PowerPoint.

+ Prefer one to two years’ experience working with HR or Training.

+ Professional demeanor with strong interpersonal skills and communication skills.

+ Good work attendance and dependability.

+ Discreet and able to maintain confidentiality of employee information.

+ Flexible and able to prioritize multiple tasks in a fast-paced environment.

+ Bachelor’s degree preferred; Associate’s degree with some equivalent experience accepted.

+ Able to speak, read and write English; Bi-lingual preferred.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand, walk, sit, and operate a computer. The employee must be able to communicate with speech and hearing.

WORK ENVIRONMENT

Involves working in a public front office area, interacting with visitors, contractors, regulatory agencies, employees, and applicants in the work areas. The employee may be faced with challenging interactions or multiple tasks at one time.

Benefits

Health benefits: PPO/HMO Health, Dental, Vision, FSA, Life Options, LTD/STD options, 401(k)