"Alerted.org

### Job Duties

This job description indicates the normal type and level of work expected of the incumbent. Incumbent may be asked to perform other duties as apparent or assigned.

Receives and directs walk-in, email, and telephone requests for information and services in a professional and friendly manner. Responds to inquiries and assists the public, employees, and officials.

Performs various administrative support functions for the office. Reviews and edits county communications to ensure consistency, accuracy, and adherence to policies and standards. Assists with scheduling meeting rooms, ordering equipment and supplies, notarizing documents, and processing mail.

Schedules and prepares County Board agenda items, committee meetings, and board minutes for review. Organizes and maintains documents for retention such as county resolutions, ordinances, contracts, grants, and agreements. Coordinates the annual calendar of public meetings and ensures compliance with Open Meeting Laws.

Assists in maintaining personnel records and preparing for labor negotiations. Assists with recruitment processes by completing employment verifications, NetStudies, coordinating background checks, and other pre-employment requirements. Manages employee recognition programs.

Verifies accounts payable invoices, processes expense reports, compiles reimbursement requests, submits claims for payment, tracks registration fees, and compiles financial documentation. Assists with budget preparation by compiling reference data, entering financial figures, and generating financial reports.

Assists with the creation and distribution of informational materials, including news releases, brochures, and multimedia content. Updates and maintains the county website, ensuring accuracy and accessibility.

Conducts research, compiles data for reports, and assists with special projects assigned by leadership.

Provides executive administrative assistant support to the County Administrator and Commissioners by managing schedules, coordinating meetings, preparing agendas, and handling correspondence.

### Minimum Education Required

Two years of post-secondary education and two years of work experience in a related field, or an equivalent combination of education and experience.

### Minimum Experience Required

Two years of post-secondary education and two years of work experience in a related field, or an equivalent combination of education and experience.

Class D Driver’s License.

Must successfully complete a criminal history background check.

Notary commission by the Minnesota Secretary of State within first year of employment.

### Shift

First (Day)

### Number of Openings

0

### Compensation

$24.02 - $31.42 / Hourly

### Postal Code

56353

### Place of Work

Hybrid

### Requisition ID

00829

### Job Type

Full Time

### Job Benefits

Permanent part-time employees are eligible to earn pro-rated holiday, vacation and sick time benefits.

The following is intended to be a general overview of benefits provided for full-time positions. Insurance benefits become effective the first day of the month following the month of hire. Further details and a complete copy of the applicable contract/policy language are available at the time an employment offer is extended. If you have any questions about the benefits, please contact the Administrative Services Office at [email protected].

Public Employees Retirement Association (PERA) Benefits Provided

Employees fall under the General, Police & Fire, or Correctional defined benefit plan depending on their position. PERA rates and handbooks available on-line: http://www.mnpera.org

Contribution amounts are based on the employee’s pay each pay period.

Coordinated Plan:

Employer Contribution 7.5%

Employee Contribution 6.5%

Police & Fire Plan:

Employer Contribution: 17.7%

Employee Contribution: 11.8%

Correctional Plan:

Employer Contribution: 10.25%

Employee Contribution: 6.83%

Paid Time Off

Holidays: Full-time employees have approximately 14.5 paid holidays per year, including floating holidays, subject to the terms of the Personnel Policy or Collective Bargaining Agreement as applicable.

Vacation: Full-time employees earn 11 to 23 days per year, depending on tenure. Part-time employees earn pro- rated accruals.

Sick Time: Full-time employees accrue 12 sick days per year. Part-Time employees earn pro-rated accruals.

Medical Insurance

Employees have three (3) medical insurance plans to choose from, within three (3) different networks. The rates shown are effective 1/1/2025 through 12/31/2025.

Single Employee Cost HSA Contribution Family Employee Cost

RTS Medica Passport

2000-25% HSA $0 $93.75 $832.98

850-40 $117.22 N/A $1,144.50

400-35 $177.04 N/A $1,303.50

RTS Medica Elect

2000-25% HSA $0 $208.33 $522.60

850-40 $0 N/A $795.18

400-35 $38.12 N/A $934.30

RTS Medica VantagePlus

2000-25% HSA $0 $229.17 $460.52

850-40 $0 N/A $725.32

400-35 $10.34 N/A $860.46

Employees may choose to contribute additional funds to their HSA each year, up to the IRS limit of $4,150 for singles, and $8,300 for families. Once age 55, employees can contribute an additional $1,000 (to either single or family). The IRS limit applies to the total of employer and employee contributions combined.

Employees may choose to have their employer HSA contribution (if eligible) go into a VEBA account.

Dental Insurance

There is no cost to employee for single coverage. Family coverage costs the employee $74.22 per month.

Vision Insurance

Vision coverage is available and paid for by the employee at the following monthly rates:

Employee Only - $5.85

Employee + Spouse - $11.69

Employee + Children - $11.31

Family - $18.35

Flexible Spending Accounts (FSA’s) Available

Plan options include medical and dependent care FSAs, as well as a premium only plan (pre-tax deduction of medical and dental premiums). These amounts cannot be changed during the year unless there is a qualifying life event. All funds must be used by claims deadline.

FSA Medical/Health max election of $3,050 per year

Limited Purpose FSA max election of $3,050 per year (used when you also have a H.S.A. Can only be used for vision, dental or orthodontia expenses).

FSA Dependent Care max election of $5,000 per year per family ($2,500 if married and filing separately)

Deferred Compensation Program Available

Deferred Compensation Plans are available through Nationwide: https://www.nrsforu.com/rsc-web- preauth/index.html

Life Insurance

There is no cost to the employee for $15,000 in basic life insurance coverage. Rates for voluntary additional coverage for employee or spouse vary according to age category:

Age of Employee Or Spouse Employee Monthly Cost Per $1,000

Under age 35 .06

35-39 .10

40-44 .12

45-49 .17

50-54 .25

55-59 .45

60-64 .68

65-69 1.29

70-74 2.08

Dependent Life & Child Life Insurance Packages Available

Child life is available as a $10,000 policy on each child; the cost is $1.30 per month. Dependent care is available as a $2,500 policy on all tax dependents; the cost is $0.66 per month.

Long-term Disability Insurance Plan Available

Rates vary according to age and coverage amount.

Age Price per Month/Per $100 Monthly Benefit

Under age 25 .26

25-29 .33

30-34 .40

35-39 .48

40-44 .65

45-49 .94

50-54 1.25

55-59 1.51

60+ 1.53

Short-term Disability Insurance Plan Available

Rates vary according to age and coverage amount.

Age Price per Month/Per $100 Weekly Benefit

Under Age 25 11.20

25-29 8.90

30-34 9.60

35-39 8.90

40-44 8.00

45-49 8.80

50-54 9.40

55-59 12.00

60-64 13.80

65+ 15.50

Critical Illness, Accident and Hospital Confinement Insurance Available

### Application Link

https://www.governmentjobs.com/careers/millelacs/jobs/5117519/office-support-specialist-aso?pagetype=jobOpportunitiesJobs