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In partnership with the Executive Director, the Associate Director contributes to the daily operations of Advancement Information Services (AIS) in overseeing gift and person record management and reporting. They play an integral role in maintaining and improving the integrity of data, implementing guidelines and standards for data entry, and creating processes and procedures to enhance system utilization. They facilitate the data integration of Colleague with 3rd party systems for College Relations to ensure optimal system performance. Assumes interim leadership responsibilities for AIS in the absence of a director, ensuring seamless operations and strategic alignment with organizational goals.

Essential Responsibilities and Duties:

+ Systems and Database Management: Acts as the primary point of contact for user inquiries related to database usage and third-party products. Conducts routine database maintenance, testing, and troubleshooting for technology issues, ensuring optimal system performance. Leads regular reviews of systems and AIS processes to identify opportunities for efficiency enhancements and implement best practices. Manages all aspects of 3rd party relationships, including data integration, transfer protocols, transmission schedules, evaluations, and system troubleshooting.

+ Data Analysis and Reporting: Develops and disseminates reports and information to College Relations as well as campus partners, ensuring data integrity and compliance with College policies, IRS regulations, and industry best practices. Provides guidance and quality control for data production, collaboratively improving procedures for efficiency. Oversees data distribution for external purposes, such as reporting for Annual Giving and Major Gift peer groups. Works with stakeholders to assess reporting needs, develops reports and visualizations, and monitors adoption of reporting strategies.

+ Collaboration and Staff Development: Contributes to team initiatives, projects, communications, and implementations, helping to foster a culture of collaboration and innovation. Trains, mentors, and motivates AIS staff in utilizing new technologies and systems effectively. Leads application training and internal documentation development to support all College Relations personnel. Facilitates coordination with campus partners such as Admissions, Financial Aid, Finance, and Athletics to address data gaps and manage data requests effectively. Participates in execution of College Relations events and contributes to campus initiatives and priorities as opportunities arise.

+ Innovation: Understands business needs and identifies creative solutions using appropriate technology and analytical skills. Drives continuous improvement initiatives, advocating for data-driven decision-making and change. Contributes to the development and execution of an annual strategic plan for Advancement Information Services, ensuring alignment with organizational goals.

Qualifications:

+ Bachelor’s degree in finance, computer science, information systems and/or a combination of relevant education, training, certifications, and/or 3-5 years work experience preferred.

+ Detailed knowledge of best practices for advancement operations and development programs is preferred.

+ Previous experience working in higher education is preferred.

+ Flexible in the face of challenges and able to advocate for change.

+ Experience in supervising teams or departments, with a demonstrated ability to lead and motivate staff to achieve objectives efficiently and effectively.

+ Ability to independently manage multiple deadlines and priorities with the highest degree of accuracy and efficiency.

+ Ability to exercise exceptional judgment, ensure strict confidentiality, and demonstrate outstanding professionalism in a range of situations.

+ Ability to support, contribute to, and strengthen a vibrant, culturally diverse, and inclusive learning community of students, alumni, faculty, and fellow staff colleagues.

+ Ability to proactively identify and pursue relevant learning and professional development opportunities and apply new knowledge, insights, and skills to enhance results.

Compensation

The annual salary range for this position is $61,000-$70,000. Except for roles with a set rate of pay, the wage/salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty and training. The stated hiring rate/range represents the College's good faith and reasonable estimate of the rate/range of possible compensation at the time of posting.

We know some job seekers may not apply for career opportunities unless they meet every qualification in the position description including the preferred qualifications. We are most interested in hiring the best staff and faculty colleagues, and recognize that a successful candidate may come from a less traditional career path. We encourage you to apply, even if you don’t believe you meet every one of our preferred qualifications.

We offer exceptional benefits including:

+ Generous Vacation, Sick, and Personal Time

+ Winter Recess Break in Addition to Paid Holidays

+ Healthcare, Dental, and Vision Insurance (Flexible Spending and Dependent Care Accounts)

+ Free On-Campus Fitness Facility Access and Discounts for On-Campus Wellness Programs

+ Employee Scholarships toward Certifications, Seminars, Training and Professional Development

+ Pre and Post Tax participation in a 403(b) Retirement Plan

+ Salary Continuation Program in the event of Disability

+ Tuition Assistance Program for Employee, Spouse and/or Dependents

Background Checks: In accordance with our background check policy (http://www.union.edu/human-resources/background-check-policy?\_ga=2.164769983.1635496244.1717465945-1000516401.1717465945) , finalists for hire will undergo a background check that includes education, employment, and criminal convictions.

E-Verify Participation: Union College participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States. Learn more about E-Verify (https://www.e-verify.gov/) and your Right to Work (Derecho a Trabajar) (https://www.e-verify.gov/sites/default/files/everify/posters/IER\_RightToWorkPoster%20Eng\_Es.pdf) .

Union College

Officially chartered in 1795, Union College is the fifth-oldest liberal arts college in the country. Located in the Capital District of New York State, Union is a highly selective residential and undergraduate college, home to 2,200 students and 220 faculty, and offering 44 majors. Union was the first liberal arts college to rethink the traditional liberal arts education and adopt an engineering curriculum. That pioneering approach continues today with an education that encourages students to work beyond the limits of disciplinary boundaries, allowing them to think globally and lead innovatively in a world where problem-solving requires breadth across humanities, arts, social sciences, science, and engineering.

Accommodations

If you require an accommodation throughout the interview process, please don't hesitate to contact our Human Resources department at [email protected] or 518-388-6108. We are committed to ensuring that all candidates have equal access to opportunities and can participate in a fair and inclusive hiring process.

Diversity at Union College

Union College is an equal-opportunity employer and is strongly committed to student and workforce diversity. Increasing diversity on campus is a critical priority for Union, one that is integral to our mission of preparing students for a globally interconnected world. Union provides a blend of intellectual, social, and cultural opportunities to facilitate the integrated academic, social, and personal development of a diverse community. We value and are committed to a host of diverse populations and cultures including, but not limited to, those based on race, religion, disability, ethnicity, sexual orientation, gender, gender identity, national origin, and veteran status. Union College is committed to providing access and will provide reasonable accommodation in its application process to individuals with disabilities who request such accommodations.

Non-Discrimination Policy

Union College will not discriminate in the recruitment or selection of faculty and employees, or in any other area of employment, on the basis of age, sex, race, national origin, religion, religious belief, disability, sexual orientation, gender identity or expression, and veteran status. In this regard, opportunities for advancement will be made available without bias. Union College will comply with the letter and intent of all State and Federal laws and applicable orders pursuant to Equal Employment Opportunity.