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PEP Project Specialist

Required Qualifications (as evidenced by attached resume):

Bachelor's degree (foreign equivalent or higher) in Environmental Science, Biology, Ecology, Marine Sciences or a related field. Experience in coordinating activities and/or projects. Proficient with a standard computer. Must have, keep and maintain the appropriate valid NYS Driver’s License; have a motor vehicle record which is free from major violations or a pattern of repeat violations. **(***Out-of-State Applicants, see "Special Notes”).**

Preferred Qualifications:

Master’s Degree (foreign equivalent or higher). Additional years of full-time administrative and/or project coordination experience. Familiarity with Peconic Estuary Partnership (PEP) and the Comprehensive Conservation Management Plan (CCMP). Experience with financial and accounting principles, specifically related to grant management.

Brief Description of Duties:

The Peconic Estuary Partnership (PEP) is seeking a proactive and detail-oriented Project Coordinator to help advance its mission. The incumbent will assist on the full lifecycle of a variety of environmental projects, from initial setup to successful completion, working in close collaboration with the PEP Grants Manager, Executive Director, and other staff to ensure projects are executed effectively, align with our workplan, and meet all grant requirements. This is a great opportunity for someone with a background in environmental science and a passion for managing impactful projects. Demonstrated ability to manage multiple projects, set priorities, and meet deadlines.

Duties:

Project Management:

+ Assist with projects, managing all aspects including planning through implementation **.**

+ Provide regular communication with project sponsors and contractors, facilitating site visits, and ensuring all deliverables are met.

Grant Compliance:

+ Work with the PEP Grants Manager to ensure all project activities and spending approvals comply with grant requirements and workplans.

Strategic Planning:

+ Contribute to the annual workplan and budget, and attend weekly team meetings to provide updates and identify areas that may need special attention.

Communication Materials:

+ Keep all project information—including web-based content, fact sheets, and presentations—current and accurate.

+ Communicate project updates at quarterly PEP Management Committee meetings.

Administrative & Logistical Support:

+ Manage all project-related records, coordinate purchasing and facilities needs with various departments.

+ Collaborate with Grants Manager to support administration for the Bipartisan Infrastructure Law Project, and others as required.

**Other duties or projects** as assigned as appropriate to rank and departmental mission.

Special Notes:

The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.

This is a hybrid position that offers a flexible work schedule. Position is based out of the Riverhead, NY office.

***Out-of-State Applicants: Please note as a condition of employment and in order for this position to be tendered, the successful incumbent will be required to provide evidence of a valid license and driving abstract from the state issuing the license within five business days of a conditional offer and must obtain a NYS driver's license within 30 days of start date.

Evening and weekend work may be required at times.

For this position, we are unable to sponsor candidates for work visas.

Resume/CV and cover letter should be included with the online application.

_Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws._

If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA (https://www.stonybrook.edu/commcms/oea/) .

_In accordance with the Title II Crime Awareness and Security Act_ a _copy of our crime statistics can be viewed_ here (https://www.stonybrook.edu/police/) _._

Visit our WHY WORK HERE (https://www.stonybrook.edu/jobs/working-here/) page to learn about the **total rewards** we offer.

SUNY Research Foundation: A Great Place to Work. (https://www.rfsuny.org/media/rfsuny/documents/hr/RFRecruitmentFlyer.pdf)

The starting salary range (or hiring range) to be offered for this position is noted below, it represents SBU’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

\#LI-TG1

**Job Number:** 2503126

**Official Job Title:** : Administrative Staff Assistant I

**Job Field** : Administrative & Professional (non-Clinical)

**Primary Location** : US-NY-Stony Brook

**Department/Hiring Area:** : School of Marine and Atmospheric Sciences

**Schedule** : Full-time

**Shift** : Variable **Shift Hours:** : Flexible Daytime / Occasional Nights & Weekends :

**Posting Start Date** : Oct 17, 2025

**Posting End Date** : Nov 16, 2025, 10:59:00 PM

**Salary:** : $61,000 - $73,000

**Appointment Type:** : Regular

**Salary Grade:** : E1

**SBU Area:** : The Research Foundation for The State University of New York at Stony Brook

**Req ID:** 2503126