• Administrative Assistant

    Louisiana Department of State Civil Service (Baton Rouge, LA)


    Administrative Assistant

     

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    Administrative Assistant

     

    Salary

     

    Depends on Qualifications

     

    Location

     

    Baton Rouge, LA

     

    Job Type

     

    Unclassified

     

    Job Number

     

    214048

     

    Department

     

    Parochial Employees' Retirement System

     

    Opening Date

     

    10/20/2025

     

    Closing Date

     

    11/30/2025 11:59 PM Central

     

    + Description

    + Benefits

     

    About this Job

    Application Instructions:

    Please submit a current resume along with the names and contact information of three work-related references to Kristi Spinosa, Director, at [email protected].

    Examples of Job Duties:

    Lead or assist in the following subject to review by the Administrative Director and/or Chief Operating Officer:

    + Responsibility of answering phone calls and maintaining the general mailbox. This includes directly answering basic general questions.

    + Assist in maintaining office calendar; setting appointments; coordinating meeting schedules.

    + Sort and distribute incoming mail and perform functions related thereto such as logging receipt and/or printing pension documents prior to distribution in the office.

    + Responsible for the daily recording and preparation of the banking deposit for all funds received in the office.

    + Track timely receipt of written and electronic reports from approximately 280 participating employers as well as other entities.

    + Assists Data Entry Specialist in posting monthly and quarterly employer reports as needed.

    + Researching service records as needed.

    + Independently composes and types correspondence for signature of supervisor regarding administrative matters, etc.

    + Compiles and types special reports by selecting relevant information from a variety of sources such as reports, documents, correspondence, electronic files, etc. as needed.

    + Organizes and maintains files and reference manuals/materials; ensures confidentiality of information, as necessary.

    + Assists in the preparation and dissemination of materials needed for meetings, such as agendas, handouts, binders, etc.

    + May perform administrative functions such as travel reports, supply requisitions, etc.

    Necessary Knowledge, Skills, and Abilities:

    + Strong working knowledge of Microsoft Office 365, with a focus on Excel is required.

    + Microsoft 365 certifications (e.g., MS-900) are a plus.

    + Strong communication skills; written and verbal.

    + Strong organizational skills.

    + Ability to gain working knowledge of the PERS pension software system and database structure.

    + Ability to learn general knowledge of defined benefit plans.

    Qualifications:

    Two years of general office clerical and administrative experience or technical school training.

     

    Miscellaneous: In-person position located in Baton Rouge; La. Office is open from 8 - 4:30 Monday – Friday; centrally located in the Jefferson Highway area. Health insurance, retirement, and paid leave are available.

     

    Pay Range:PERS 3; $19.00 - $30.00 per hour depending on experience.

     

    Benefits for unclassified employees are determined by the individual hiring authority.

     

    Employer

     

    State of Louisiana

     

    Address

     

    For agency contact information, please refer to

     

    the supplemental information above.

     

    Louisiana State Civil Service, Louisiana, 70802

     

    Phone

     

    (866) 783-5462

     

    Website

     

    http://agency.governmentjobs.com/louisiana/default.cfm

     

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