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Administrative Program Manager 1

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Administrative Program Manager 1

Salary

$3,345.00 - $6,566.00 Monthly

Location

Baton Rouge, LA

Job Type

Classified

Job Number

422-214034-KB

Department

DPS-Office of State Fire Marshal

Opening Date

10/20/2025

Closing Date

10/25/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

About this Job

The mission of the Louisiana Office of State Fire Marshal is to uphold the law and provide for the protection of life and property from the hazards of fire or explosion, to ensure the safety of our citizens in the constructed environment, to provide equal access to disabled individuals, and to promote the efficient use of energy in commercial buildings.

This position is located in the Fire Emergency Training Academy (FETA) in Baton Rouge. In this role, you will assist with the daily operations of the business office. This may include purchasing, expense reports, deposits, and quality control. The incumbent will also enforce the records retention policy.

Selected Core Competencies:

Driving Results:The ability to identify important goals and work to achieve them.

Making Accurate Judgments:The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.

Thinking Critically:The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.

Minimum Qualifications

Three years of experience in administrative services; OR

Six years of full-time work experience in any field; OR

A bachelor's degree.

EXPERIENCE SUBSTITUTION:

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=170680) .

Job Duties and Other Information

Job Duties:

The incumbent will assist with the daily operations of the business office. This may include purchasing, expense reports, deposits, and quality control. The incumbent will also enforce the records retention policy

Responsibilities may include, but are not limited to:

* Serve as the Cost Center Manager with final approval for all expense reports, purchasing requisitions, invoices, human resources actions, etc. in Workday.

* Oversee all accounts such as Foundation, Plant, Grants, state funds, and self-generating to ensure University compliance and to identify any potential discrepancies.

* Monitor monthly ledgers and ensure all matching documentation is on file.

* Direct the daily business operations of FETA, including travel, purchasing, expense reports, deposits, reconciliation, invoicing, accounts receivable collections, registration, and financial accounting and reporting.

* Responsible for maintaining course costs for 100+ FETA courses.

* Conduct an annual review of all existing FETA course costs for accuracy and update as needed.

* Miscellaneous – Serves as the records custodian for FETA.

Position-Specific Details:

Appointment Type:Probational, Promotional, or Job Appointment.

Career Progression: This position does not participate in a Career Progression Group.

Work Schedule:Work hours are 8:00 AM to 4:30 PM, Monday – Friday.

Compensation: The salary offered will be determined based on qualifications and experience. The bi-weeklyentryrate for this position is as follows:

Administrative Program Director 3 (AS620) - $2,318.40

How To Apply:

No Civil Service testscore is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy, contact: Department of Public Safety

ATTN: Human Resources/Katy Bradley

Baton Rouge, LA. 70896

Email: [email protected]

The Department of Public Safety and Corrections, Public Safety Services, is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. For more information on employment-related resources available for those with disabilities, refer to the Louisiana Employment Resource Guide (Download PDF reader).

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

+ New Year's Day

+ Martin Luther King, Jr. Day,

+ Mardi Gras,

+ Good Friday,

+ Memorial Day,

+ Independence Day,

+ Labor Day,

+ Veteran's Day,

+ Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

+ Teacher's Retirement System of Louisiana (www.trsl.org),

+ Louisiana School Employees Retirement System (www.lsers.net), among others

01

To ensure compliance with DPS-PSS Policy 01-02.01 Nepotism, no individual may be hired, promoted, demoted or transferred within DPS, if the individual is related to another employee who is, or would be, within their line of supervision. Relative is defined as: child, step-child, sibling, spouse, parent, step-parent, aunt, uncle, niece, nephew, grandchild, grandparent, and any "in law" relationship. Are you related to anyone employed with the Department of Public Safety, Public Safety Services?

+ Yes

+ No

02

If you answered "Yes" to the above question, please list the name of your relative and relationship. If you answered "No" to the above question, enter N/A.

03

DR: Rate your ability to drive results based on our definition: The ability to identify important goals and work to achieve them.

+ 1= I have no experience and/or am uncomfortable driving results

+ 2= I have limited experience or require assistance to drive results

+ 3= I can drive results

+ 4= I can drive results and help others improve their ability to drive results

04

DR: Explain your rating by providing specific and relevant examples in the box below.

05

MAJ: Rate your ability to make accurate judgments based on our definition: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.

+ 1= I have no experience and/or am uncomfortable making accurate judgments

+ 2= I have limited experience or require assistance to make accurate judgments

+ 3= I can make accurate judgments

+ 4= I can make accurate judgments and help others improve their ability to make accurate judgments

06

MAJ: Explain your rating by providing specific and relevant examples in the box below.

07

TC: Rate your ability to think creatively based on our definition: The ability to generate ideas, manipulate ideas, and make unconventional connections to develop original approaches.

+ 1= I have no experience and/or am uncomfortable thinking creatively

+ 2= I have limited experience or require assistance to think creatively

+ 3= I can think creatively

+ 4= I can think creatively and help others improve their ability to think creatively

08

TC: Explain your rating by providing specific and relevant examples in the box below.

Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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