"Alerted.org

Receptionist - Afternoon Shift

Islandia, NY, USA

Requisition Number

15226

Location

Corporate Human Resources-00103

Job Description

SUMMARY

We are seeking a highly organized and professional Receptionist / Office Assistant to support our corporate office’s Front Desk afternoon shift. This role is ideal for someone who thrives in a fast-paced environment, has excellent communication skills, and enjoys being the first point of contact for both internal and external visitors. This is an on-site, Part-time position, Monday to Friday from 12:30 pm to 5:00 pm.

ESSENTIAL FUNCTIONS, RESPONSIBILITIES, AND DUTIES

Front Desk & Visitor Management

+ Answer and transfer calls using Microsoft Teams, ensuring a professional and welcoming first impression.

+ Greet and assist visitors, contractors, job applicants, and delivery drivers.

+ Manage visitor sign-in, issue badges, and maintain security protocols.

Mail, Packages & Shipping

+ Receive, sort, and distribute daily mail and packages.

+ Create shipping labels and coordinate pickups through FedEx.

+ Maintain delivery logs and ensure timely notification of recipients.

Administrative & Financial Support

+ Code and process invoices accurately.

+ Maintain organized filing systems (digital and paper).

+ Assist with office supply orders, postage machine management, and referral bonus tracking.

HR & Employee Support

+ Manage front desk and HR inboxes in Outlook, forwarding and flagging messages as needed.

+ Prepare employment verification letters and process unemployment claims.

+ Coordinate ID/access badge creation for new hires and replacements.

+ Support HR administrative tasks such as mailings, I-9 tracking, and other projects, as assigned.

Payrate $17 per hour

Requirements

EDUCATION

+ High school diploma or GED required.

EXPERIENCE

+ 1–2 years of administrative, receptionist, or front desk experience preferred.

COMPETENCIES

+ Excellent typing and computer skills are essential, with proficient knowledge of Microsoft Office Suite (Word, Excel, Outlook), and ability to create and manage PDFs.

+ Experience with telephone switchboards and call handling systems (e.g., Microsoft Teams) preferred.

+ Excellent phone etiquette and verbal communication skills in English.

+ Ability to multi-task and work efficiently with minimal supervision.

+ Strong attention to detail, punctuality, and professional appearance.

+ Customer service-driven with a positive, friendly demeanor.

+ Ability to understand and maintain confidentiality consistently.

+ Familiarity with ADP systems for HR and payroll support is welcomed but will train.

+ Experience with FedEx shipping tools and label creation is welcomed but will train.

+ Fluency in Spanish is a plus, but not mandatory.

Work Environment:

The work is performed in an office setting. The noise level in the company work environment is moderate. The duties listed above are intended only as illustrations of the various types of work and duties that may be performed. The omission of specific statements of duty does not exclude them from the position if the work is similar, or a logical assignment to the position, and the Company reserves the right to add additional duties or modify existing duties.

The job description does not constitute an employment agreement between the Company and employee and is subject to change by the Company as the needs of the Company and requirements of the job change. Employee’s signature below constitutes an employee’s understanding of the requirements, essential functions, and duties of the position.

Work Schedule

Monday-Friday 11:30pm-5pm

Supervisor

Janet L Dateno

Salary Target

$17