"Alerted.org

Office Assistant

Job Details

Job Location

720 HANCOCK RD - BULLHEAD CITY, AZ

Position Type

Full Time

Education Level

High School

Salary Range

$18.00 - $20.00 Hourly

Travel Percentage

Up to 25%

Job Shift

Any

Job Category

Admin - Clerical

Description

Position Summary:

Person in this position will provide essential administrative and clerical support to ensure the efficient operation of our office. This position plays a key role in supporting staff, maintaining accurate records, handling financial tasks, and contributing to a well-functioning work environment.

Essential Job Functions:

+ Provide general administrative and clerical support to office staff and management.

+ Maintain an organized filing system for administrative documents, employee records, vendor files, and other relevant materials.

+ Manage office inventory; order supplies in coordination with program managers/ coordinators; receive, sort, and distribute incoming mail and deliveries.

+ Support the new hire process by assisting with onboarding paperwork and coordinate with the HR Manager and Office Manager throughout the hiring process.

+ Maintain and update confidential employee files, including licensing documents & requirements for staff; notify staff of upcoming expirations and schedule/coordinate required renewals as needed.

+ Assist with basic financial tasks such as processing invoices and check requests, coding credit card transactions, preparing bank deposits and monthly reports, and maintaining Excel spreadsheets.

+ Copy, scan, and organize supporting documents; maintain accurate accounts payable records.

+ Perform any other duties as assigned.

Qualifications

Essential Qualifications:

Certifications/Licenses:

Education:

+ High school diploma or equivalent; associate degree or administrative certification preferred.

Experience and Competencies:

+ Provide general administrative and clerical support to office staff and management.

+ Maintain an organized filing system for administrative documents, employee records, vendor files, and other relevant materials.

+ Manage office inventory; order supplies in coordination with program managers/ coordinators; receive, sort, and distribute incoming mail and deliveries.

+ Support the new hire process by assisting with onboarding paperwork and coordinate with the HR Manager and Office Manager throughout the hiring process.

+ Maintain and update confidential employee files, including licensing documents & requirements for staff; notify staff of upcoming expirations and schedule/coordinate required renewals as needed.

+ Assist with basic financial tasks such as processing invoices and check requests, coding credit card transactions, preparing bank deposits and monthly reports, and maintaining Excel spreadsheets.

+ Copy, scan, and organize supporting documents; maintain accurate accounts payable records.