"Alerted.org

Executive Assistant (Hybrid)

How to Apply

You must apply through the UM Jobs website (umjobs.org/). In addition to your resume, a cover letter is required and should not exceed one page. In the body of your letter, please describe how the position fits with and advances your career goals. Your resume and cover letter will be a writing sample for the initial screening process.

Please submit your cover letter and resume together as a single electronic document (a PDF is best, but there are other acceptable formats), as the system will accommodate only one attachment.

Interview Timeline and Structure

We will be reviewing applications and conducting interviews on a rolling basis until the position is filled. There will be phone and Zoom interviews that will be conducted through October and early November. We anticipate a start date in late November.

Salary and Work Location

The salary range for this position is $58,00-$72,000. Salary is determined by direct relevant experience and demonstrated past performance results, while ensuring equity within the college.

Our office is located at 309 Maynard Street in Ann Arbor, Michigan, though time onsite may be split between our Maynard location and the LSA building at 500 S. State Street. This position is required to be on-site at a minimum of four days a week. May require occasional evening or weekend hours for special events.

Job Summary

Who we are

LSA Advancement champions the liberal arts at the University of Michigan by creating access and opportunities for learning, engagement, and giving that will improve the world. We are a department of more than 50 professionals building a positive work environment that supports the excellence and transformative power of the college's liberal arts mission through values-based fundraising and development operations. Our administrative partner team serves as the foundational support for all of LSA Advancement, proactively provides administrative support, and finds creative solutions to maximize operational efficiency. To learn more about what we do and what it's like to work with us, visit ourJoin Our Team Website (https://lsa.umich.edu/lsa/faculty-staff/lsa-advancement/join-our-team.html) .

What you'll do

Are you a master organizer with a knack for keeping leaders on track and operations running smoothly? Join us as the Executive Assistant to our assistant dean, where your drive and attention to detail will make a real impact!

In this fast-paced, collaborative role, you'll expertly manage complex calendars, coordinate meetings, and handle changing schedules with ease. Your proactive organization skills make you the go-to for meeting logistics, from reserving rooms to prepping materials and handling travel arrangements.

You'll communicate with professionalism, draft polished emails and reports, and manage confidential information with discretion. Travel and expense reports? You'll handle them with accuracy, compliance, and attention to detail.

Your collaborative spirit will shine as you support a positive, engaged office culture, troubleshoot day-to-day issues, and jump in wherever needed to keep things running seamlessly. We'll support your growth, offering chances to attend campus events, training, and skill-building activities.

If you are a lifelong learner who thrives on supporting leaders, loves teamwork, and settles for nothing less than excellence, this is the role for you.

A full job description can be found here. (https://drive.google.com/file/d/1A2C-JS28nVlp0ERJE3UL2ns-w7kb5IO2/view?usp=sharing)

Mission Statement

The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.

Why Work at Michigan?

In addition to a career filled with purpose and opportunity, the University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future. Benefits include:

+ Generous time off, including vacation time, sick time, holiday, and season days

+ A retirement plan that provides two-for-one matching contributions with immediate vesting

+ Many choices for comprehensive health insurance

+ Life insurance

+ Long-term disability coverage

+ Flexible spending accounts for healthcare and dependent care expenses

In addition, LSA offers:

+ Enhanced tuition support programs for LSA courses

+ Strong commitment to work/life balance

+ Flexible work arrangements with respect to campus stakeholder needs

Being part of something greater, of serving a larger mission of discovery and care, that's the heart of what drives people to work at Michigan. In some way, great or small, every person here helps to advance this world-class institution. It's adding a purpose to your profession. Work at Michigan and become a victor for the greater good.

You can see a summary of the benefits you will be eligible to receivehere (https://hr.umich.edu/sites/default/files/benefit-highlights.pdf) .

Required Qualifications*

+ Demonstrated experience supporting executive-level professionals in a fast-paced administrative role requiring confidentiality, timeliness, customer service, organization, and prioritization.

+ Demonstrated editing, proofing, and writing experience.

+ Demonstrated ability to develop good working relationships with internal and external constituency groups and to work collaboratively with colleagues in a team environment.

+ Experience working with confidential and sensitive information, demonstrating integrity and professionalism.

+ Experience with project management, including tracking action items, developing timelines, and monitoring progress.

+ Strong organizational skills, demonstrated initiative, acute attention to detail, and the ability to set and adjust priorities independently.

+ Demonstrated ability to work effectively with competing priorities.

+ Proficient in the use of the Microsoft Office Suite (Outlook, Word, PowerPoint, Excel, etc.) and Google Suite (Mail, Sheets, Slides, Forms, etc.).

+ Experience working with a customer relationship management tool. (ie. PeopleSoft, Salesforce, DART, etc.)

We encourage applications from candidates with varied perspectives, experiences, and backgrounds.

Work Authorization:

Authorization to work in the U.S. is a precondition of employment, and applicants for this position will not be sponsored for work visas.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .

Additional Information

As one of the world's great liberal arts colleges, LSA pushes the boundaries of what is understood about the human experience and the natural world, and we foster the next generation of rigorous and empathetic thinkers, creators, and contributors to the state of Michigan, the nation, and the world.

To learn more about LSA's Mission, Vision and Values, please visit lsa.umich.edu/strategicvision .

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an equal employment opportunity employer.

Job Detail

Job Opening ID

270060

Working Title

Executive Assistant (Hybrid)

Job Title

Executive Secretary

Work Location

Ann Arbor Campus

Ann Arbor, MI

Modes of Work

Hybrid

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Nonexempt

Organizational Group

College Of Lsa

Department

LSA Dean: Advancement

Posting Begin/End Date

10/21/2025 - 11/04/2025

Salary

$58,000.00 - $72,000.00

Career Interest

Administration