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Description

We are looking for a highly organized and proactive Executive Assistant to join our team in Tukwila, Washington. This Contract-to-permanent position offers an exciting opportunity to support executive-level operations and contribute to various business initiatives. The ideal candidate will have experience in commercial real estate, excel in communication, multitasking, and maintaining confidentiality while ensuring smooth daily operations.

Responsibilities:

• Draft, edit, and proofread correspondence, reports, presentations, spreadsheets, invoices, contracts, and other essential documents.

• Act as a key liaison to facilitate effective communication between executives and internal and external stakeholders.

• Schedule, prepare for, and attend meetings by creating agendas, taking detailed notes, and recording minutes.

• Develop familiarity with company holdings and maintain relationships with key stakeholders.

• Provide support for business and real estate projects, including organizing shared electronic files and conducting research as needed.

• Manage executive calendars, ensuring all meetings and appointments are efficiently coordinated.

• Organize and maintain files while ensuring proper document management processes are followed.

• Oversee company website updates, working closely with web design services and ensuring branding guidelines are followed.

• Monitor vendor relationships for office services and ensure quality service delivery.

Requirements • Minimum of 3 years of experience in an Executive Assistant role or similar position.

• Proficiency in calendar management, coordinating meetings, and preparing presentations.

• Strong skills in business correspondence, document editing, and handling meeting notes.

• Experience working with tools such as Microsoft PowerPoint, Adobe Acrobat, and Adobe InDesign.

• Familiarity with commercial real estate processes, including lease renewals.

• Excellent research skills and ability to manage multiple priorities effectively.

• Attention to detail and ability to ensure adherence to company branding guidelines.

• Strong organizational and communication skills with the ability to maintain confidentiality. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .