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Description

We are looking for a detail-oriented and resourceful Executive Assistant and Office Coordinator to provide contract-based support to senior leadership in a fast-paced environment for a 1 month duration. This contract position is front desk positioned to support day to day in office needs while provide executive level support to multiple executives and lasts for one month. Involves managing administrative tasks, coordinating schedules, Maintaining Kitchen/Pantry Supplies and ensuring seamless day-to-day operations. Based in New York, NY, this role requires exceptional organizational skills and the ability to prioritize effectively.

Responsibilities:

• Manage and maintain multiple executive calendars, scheduling meetings and ensuring effective communication with internal and external stakeholders.

• Draft, proofread, and send correspondence on behalf of executives while maintaining confidentiality.

• Prepare executives for meetings by organizing logistics, creating agendas, and tracking follow-up actions.

• Arrange domestic travel plans, including detailed itineraries and bookings.

• Process and reconcile monthly expense reports, including corporate credit card charges and travel expenses.

• Coordinate internal events, employee communications, and cross-functional initiatives.

• Oversee office supply inventory, ensuring timely restocking of kitchen and pantry items.

• Handle incoming mail, deliveries, and package notifications, responding promptly to requests.

• Partner with building management and vendors to address maintenance and service needs.

• Collaborate with IT and facilities teams to resolve workspace or equipment issues efficiently.

Requirements • Minimum of 3 years of experience in executive support or office coordination.

• Proven ability to manage multiple tasks and adapt to shifting priorities independently.

• Strong organizational, communication, and interpersonal skills.

• High level of discretion and professionalism when handling sensitive information.

• Proficiency in Microsoft Office Suite, Google Workspace, and scheduling software.

• Familiarity with travel coordination and expense management processes.

• Comfortable working in a dynamic and fast-paced environment.

• Strong problem-solving skills and a proactive approach to challenges. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .