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Summary The Program Support Assistant (Oncology) is located within the Surgical Care Service of the Eastern Colorado Health Care System (ECHCS) in Aurora, Colorado. The Program Support Assistant provides administrative, technical, and program support services. The work involves coordinating complex onboarding actions, maintaining compliance and tracking systems, and serving as a primary point of contact for staff and leadership across Surgical Care, Surgical Subspecialties, and Oncology Surgery Care. Responsibilities Duties to include but not limited to: Prepares a wide variety of recurring and nonrecurring correspondence, reports, and other documents. Keeps/types meeting minutes, agendas and reports. Collects, assembles, and compiles data for administrative and management reports. Assists computer users regarding selection of applications, training on a variety of standard application packages, and selection of appropriate formats and procedures for each task. Schedules appointments, coordinates meetings, and/or arranges conferences. Screens calls and personally answers calls when the requested information concerns routine and procedural requirements. Maintains the appointment calendar and reminds supervisor/staff members of subject matter prior to meetings. Establishes and maintains office files and records. Prepares and submits documentation for training and travel. Serves as official timekeeper - notifying supervisors when leave limits are exceeded, posting staff time and attendance, processing time-cards. Work Schedule: Monday-Friday 0730-1600 Virtual: This is not a virtual position. Position Description/PD#: Program Support Assistant (Oncology/Surgery Service)/PD108610 Relocation/Recruitment Incentives: Not authorized Critical Skills Incentive (CSI): No Permanent Change of Station (PCS): Not Authorized Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work is primarily sedentary, performed at a desk using a computer. Occational walking, standing, bending, or carrying of light items (files, supplies, small packages) is required. No special physical demands are associated with the position. Work Environment: Work is performed in a typical office environment that is adequately lighted, heated, and ventilated. Normal safety precautions apply when working with office equipment. The incumbent may occationally move between departments or facilities to deliver materials or attend meetings. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/21/2025. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Schedules appointments, coordinates meetings, and/or arranges conferences; Serves as official timekeeper - notifying supervisors when leave limits are exceeded, posting staff time and attendance, processing time-cards; Assists computer users regarding selection of applications, training on a variety of standard application packages, and selection of appropriate formats and procedures for each task; Tracks program specific information; Orients and trains others on computer use; Screens calls and personally answers calls when the requested information concerns routine and procedural requirements; Establishes and maintains office files and records. Preferred Experience: The capacity to work in a challenging environment while maintaining a professional demeanor. Ability to analyze and troubleshoot various user account issues and submit IT tickets which will lead to a successful resolution. ADPAC (Automated Data Processing Application Coordinator) knowledge working with NARS (Network Access Request System), ADPS (Account Provisioning/Deprovisioning System), USAccess and prescribing enabling applications. Additionally, timekeeping experience within the VATAS platform is a plus along with utilization of the AMION on call system. The capacity to work in a challenging environment while maintaining a professional demeanor. Education: There is no education requirement for this position. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education There is no educational substitution at this grade level. Additional Information Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. This job opportunity announcement may be used to fill additional vacancies. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.