• AP Data Entry Coordinator

    Aston Carter (Wood Dale, IL)


    Accounts Payable Coordinator

     

    weekly pay + benefits

    Job Description

    Join a dynamic team as an Accounts Payable Data Entry Coordinator where you will ensure that all accounts payable data is entered and processed in a timely manner for government contracts and commercial business. You will be responsible for researching invoice discrepancies with purchasing and vendors and advising on resolutions needed. Additionally, you will complete statement analysis for suppliers and resolve discrepancies, assisting with monthly AP close as required.

     

    Additional Skills & Qualifications

     

    + 1+ years of experience in office or data entry experience

    + Experience dealing with internal and external customers

    + High volume processing experience (50 invoices/day)

    + High school diploma

    Responsibilities

    + Analyze and process vendor invoices and expense reports to the correct accounts and cost centers.

    + Execute 3-way, 2-way or Non-PO standard process for invoice processing.

    + Review vendor statements as assigned by management.

    + Process expense reports as required.

    + Ensure adequate and continuous internal controls are executed for all assigned activities.

    + Establish and maintain productive cross-functional business relationships.

    + Maintain the professional competence, knowledge, and skills necessary for the satisfactory performance of all assigned responsibilities.

    + Ensure that payments are processed within policy and validation.

     

    Job Type & Location

     

    This is a Contract to Hire position based out of Wood Dale, Illinois.

    Pay and Benefits

    The pay range for this position is $24.00 - $28.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Wood Dale,IL.

     

    Application Deadline

     

    This position is anticipated to close on Oct 29, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.