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Posting Information

Posting Number2026097

Posting/Functional TitleOffice Manager

University Pay Plan TitleGrants Assistant

LocationSan Marcos

DepartmentCenter for Archaeological Studies

Recruitment TypeOpen Recruiting

Job TypeFull-Time

Funding SourceGrant

Monthly Salary$3,554 - $4,354

Job CategoryNon-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

+ Associate’s degree in any field, degrees related to administration, business, accounting, cultural or natural resources fields will be given higher consideration.

+ Strong written and verbal communication skills to produce reports, complete assigned tasks, follow instructions, handle vendor contracts, provide customer/client service, among other tasks.

+ Strong interpersonal skills to interact positively with all employees and clients.

+ Proficiency with PCs and software such as Excel, Word, and Accounting Software such as SAP or Quicken.

Preferred Qualifications

+ Bachelor’s Degree in any field, degrees related to administration, business, accounting, cultural or natural resources fields will be given higher consideration.

+ Additional certifications or post-graduate education with a focus on business administration, accounting, office manager certification, project management, human resources, labor relations, organizational development, or related areas; relevant work experience may be a substitute.

+ Proficiency and experience in using SAP or other human resource and contract tracking systems.

+ Demonstrable experience in administration with grant or contract research groups, especially within a university setting or cultural resource/environmental firms.

+ Two or more years of administrative, grant coordination, proposal coordination, business operations, human resources, or similar support experience in higher education or related field, past experience within Texas State University System will be given higher consideration.

Job Description

Texas State University’s Center for Archaeological Studies ( CAS ) seeks a competent and motivated person to serve as Office Manager to support our research center as we go through a period of growth and expansion. CAS’s primary goal is to provide students with real world archaeological experience, and we accomplish this by obtaining grants and contracts. We currently have eight full-time and as many as 20 part-time employees in our San Marcos office. Additionally, we are growing our presence on military installations and have 24 full-time employees engaged in environmental compliance and natural and cultural resources investigations at military installations outside Texas.

As a research center, CAS engages in a variety of ventures that require business and entrepreneurial insight. We are seeking someone who can plug into our workflow and provide support to CAS’s leadership team and oversee pre and post award grant and contract administration for multiple, ongoing, concurrent, internal, and external research projects; be in charge of accounting, invoicing, purchasing and restocking; and facilitating hiring and onboarding staff into CAS or onto grant/contract positions. The Office Manager position provides support services, activities, and programs to enhance CAS’s success and oversight of our research projects and agenda. The position reports to CAS’s director and leadership team.

Job Duties

• Provide pre-award support to Principal Investigators in research proposal development and submission and budget review.

• Provide post award fiscal oversight, review expenditures, reconcile accounts, research budgets, prepare financial reports, and conduct day-to-day accounting activities.

• Monitor post award activities to ensure compliance with allowable costs, cost transfers, budget adjustments, and reporting requirements. Identify, monitor, and resolve account issues.

• Initiate accounting transfers, costing allocations, and provide cost share information.

• Coordinate purchasing and contracting for accounts and ensure vendor payment.

• Invoice for curation services, update curation revenue spreadsheet when invoices are sent and payments are received and distribute costs for curation credit card payments.

• Initiate travel requests and process reimbursements for assigned faculty, students, and staff.

• Serve as liaison with the Division of Research.

• Provide guidance regarding grant administration policies and procedures and resolve related problems.

• Provide oversight of hiring functions for the department, including position request/salary review, posting/advertising, preparing hiring matrix, application review/scoring, background and reference checks and preparing hiring recommendations for Human Resources.

• Oversee Human Resources related matters including personnel change requests (PCRs), maintaining confidential personnel records, timekeeping, approve hourly payroll, and payroll.

• Complete new employee onboarding including I-9 verification, employment verification, background checks, and meet deadlines for timesheet submission if applicable.

• Advise Principal Investigators on financial and HR policy.

• Monitor p-card and fuel card purchases to ensure compliance with university rules and procedures.

• Ensure department vehicles are maintained and repaired.

• Submit department requests for building maintenance and repairs.

Additional Information to Applicants

Job Open Date10/21/2025

Job Close Date (posting closes at midnight)11/17/2025

Open Until FilledNo

Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start8:00AM

Normal Work Hours End5:00PM

Posting Notices

Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Applicants must be authorized to work for any employer in the United States. The University will not sponsor or assume sponsorship of any candidate requiring a petition for a H1B employment visa.

Why Choose Texas State University?

Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:

Exceptional Benefits:Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.

Generous Time Off:Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.

Wellness and Balance:Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.

Professional Growth:Explore a wide range of training, development courses, certifications, and educational support programs.

Welcoming Campus:Become part of a vibrant Bobcat community with numerous social and professional networks.

Tuition Benefits:Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.

Retirement Security:Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today.https://www.hr.txst.edu/benefits.html

Quick Linkhttps://jobs.hr.txstate.edu/postings/54671

Applicant Document