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DIVISION MANAGER (BUSINESS ADMINISTRATION AND OPERATIONS) (UNCLASSIFIED)

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DIVISION MANAGER (BUSINESS ADMINISTRATION AND OPERATIONS) (UNCLASSIFIED)

Salary

$102,024.92 - $141,588.90 Annually

Location

Ohio 45202, OH

Job Type

Full-time Unclassified

Job Number

25-XX110 (U)

Department

Finance

Division

Accounts & Audits

Opening Date

10/21/2025

Closing Date

11/4/2025 11:59 PM Eastern

+ Description

+ Benefits

+ Questions

General Statement of Duties

Under the direction of the Department Director, the Division Manager of Business Administration plans, manages, organizes, directs, supervises, and may personally perform professional activities associated with budget development and implementation, purchasing, human resources, information technology, and inventory management. As a member of the leadership team, the Division Manager of Business Administration will be involved in a range of strategic planning and internal initiatives and work closely with the leadership of the department.

Minimum Qualifications (KSAs)

Illustrative only. Any one position may not require all of the listed KSAs nor do the listed examples include all the KSAs which may be required.)

Knowledge of:

Purchasing, inventory control, policy development, and technology operations.

Financial management and accounting.

Experience with audit, legal compliance, and budget development.

Organizational development and human resource management.

Regulatory standards and policies related to the Human Resources function.

Principles and processes for providing customer and human resource services to include a customer needs assessment, meeting quality standards for services, and evaluating customer satisfaction.

Administrative procedures and systems for management of files and records and office general operating procedures.

Skill to:

Managing others and empowering staff to make decisions.

Evaluate technology needs for operational efficiency and enhancement.

Maintain various records, documents, reports, and statistics.

Motivate, develop, engage, influence, and direct people as they work, identifying the best

talent for the job.

Consider the relative costs and benefits of potential actions to choose the most appropriate one.

Bring others together to reconcile differences.

Identify complex problems and review related information to develop and evaluate options and implement solutions.

Manage one's own time and the time of others.

Effectively manage the daily operations and administration of assigned functions.

Effectively communicate, orally and in written form with staff, union representatives, City Manager, Council, Civil Service Commissioners, vendors, and others.

Ability to:

Excellent communication and relationship building skills with an ability to prioritize,

Participate in the development and administration of division goals, objectives, and procedures.

Prepare and administer large program budgets.

Prepare clear and concise administrative and financial reports.

Analyze and interpret complex financial information.

Conduct and review financial audits.

Interpret and apply departmental and City financial policies and procedures.

Interpret and apply federal, state, and local policies, laws, and regulations.

Implement and maintain positive employee relations.

Promote and maintain highest integrity throughout all personnel.

Interact with computers.

Coach and develop others.

Organize, analyze, interpret, and evaluate laws and policies and procedures.

Prepare meaningful, concise, and accurate reports.

Plan, organize, and develop studies and analyses of methods and procedures.

Interact with outside organizations.

Evaluate information to determine compliance with standards.

Organize and present data.

Evaluate program areas and employee issues and develop effective solutions.

Examples of Work Performed

(Illustrative only. Any one position within this classification may not include all of the duties listed nor do the listed examples include all of the tasks which may be performed.)

Finance, Budgeting, Purchasing and Operations

Overall financial management responsibility including the review and approval of monthly, quarterly, grants accounting, and annual financial reporting while working closely with the Central Budgeting Office to ensure a consistent method of operation across the organization.

Oversee budgeting, financial forecasting for the department, and coordination of audit activities as well as accounts payable and receivable.

Oversee departments' purchasing program to include contract management, request for proposals, and SBE goals and initiatives.

Oversight for inventory management for the department, and coordination of fiscal audits of items within the stores program area.

Design, revise, and implement departmental procedures which align with the City's policies and procedures for the above areas and those assigned as necessary.

Human Resources

Oversee the human resources function of the department and works closely with the Central HR Department to ensure a consistent method of operation across the organization.

Oversee the employee/labor activities within the department including grievances, corrective actions, contract interpretation, and building effective labor partnerships.

Oversee the staffing/recruitment of talent for positions within the department.

Oversee departmental professional development performance evaluations and performance management program to educate, engage, and empower employees.

Oversees departments' payroll activities.

Design, revise, and implement departmental procedures related to the above areas that are aligned with the City's policies and procedures.

Technology

Oversee the technology infrastructure for the department by working closely with the Central ETS department to ensure a consistent method of operation across the organization.

Oversee the recommendation and implementation of new technology to support key capabilities as required for future growth, and to support and drive key initiatives.

Responsible for the management of current technology and equipment including licensing, upgrades and enhancements, system refresh program, server management and all other items associated with the current systems.

Responsible for managing public outreach efforts associated with the office's website and social media platforms to build awareness of office initiatives and programs.

Administration

The Division Manager of Business Administration will work closely with the Director and Deputy Directors on administrative processes with a goal of continuously developing and improving systems.

Responsible for preparing cost benefit analysis.

Responsible for report development and presentation of information.

Required Education and Experience

Each applicant must have Bachelors' Degree in Finance, Accounting, Human Resources, or closely related field and a minimum of seven years of experience with at least five years of financial, administrative and/or human resource management experience at the mid-management level and at least two years of supervisory experience. An MBA/MPA or relvant advanced degree is preferred.

The required education and experience for this unclassified, senior leadership position are highly preferred. Education may be substituted for experience and relevant and specific experience may be substituted for education at the discretion of the hiring authority.

OTHER REQUIREMENTS

Some positions may require a valid Driver's License.

Must be an excellent communicator and team builder.

Must be able to work irregular hours.

Working and Physical Conditions

Environmental Conditions: Office environment; exposure to computer screens.

Physical Conditions: Essential and other important responsibilities and duties require maintaining physical condition necessary for sitting, standing and walking for prolonged periods of time; general manual dexterity required.

HR Contact: Kelli R. Wright; [email protected]

The below information is solely intended as a summary of the benefits available and is subject to change. Not all benefits listed are available for every position. Benefits can vary depending on applicable labor agreements and/or salary plan. For specific questions, contact the HR Contact indicated on the Job Posting.

The City of Cincinnati offers its employees competitive salaries and a comprehensive benefit package designed to actively attract and retain quality employees' to add additional value to the City of Cincinnati's workforce. A summary of these benefits for full-time employment is listed below. This is a general listing of benefits for all employees and is not intended to be a comprehensive listing for all bargaining units.

The City offers a variety of training programs, ranging from job-specific skills such as computer and equipment instruction, to helping supervisors improve their management techniques.

Equal Employment Opportunity

The City of Cincinnati is dedicated to providing equal employment without regard to race, gender, age, color, religion, disability status, marital status, sexual orientation or transgendered status, or ethnic, national or Appalachian origin, or on the basis of any other category protected under federal, state and local laws.

Holidays

The City of Cincinnati has 11 paid holidays annually that include:

New Year's Day

Martin Luther King Day

President's Day

Memorial Day

Juneteenth

Independence Day

Labor Day

Veterans' Day

Thanksgiving Day

Day after Thanksgiving

Christmas

Health Insurance

The City of Cincinnati 80/20 offers 3 medical plans to all full time City of Cincinnati employees and eligible dependents: the 80/20 PPO medical plan, the HDHP medical plan with an HSA contribution, and a Health Reimbursement Arrangement for those enrolled on another non-city eligible group plan.

Eligible dependents include:

Legal Spouse or Equal Partner

Child (natural child, adopted child, and/or child who the group has determined is covered under a "Qualified Medical Child Support Order")

Step-child

Child for whom the employee or employee's spouse/equal partner is a legal guardian

Basic Life Insurance

A $50,000 Basic Life Insurance policy is paid for by the City for certain eligible employees. Full time employees not eligible for the City-paid basic life insurance policy are generally provided a similar benefit through their union group.

Supplemental Life, Long Term Disability, Accident & Critical Illness Insurance

Most full time City employees are eligible to participate in a supplemental life insurance program, a long term disability plan, and accident and critical illness insurance programs at their own expense. Premiums are determined by age, amount of coverage, and various additional factors.

Flexible Benefits Plans

Healthcare Flex Spending Account

City employees can participate in the Healthcare Flex Spending Account that can be used to pay out-of-pocket medical, prescription, dental, and vision care expenses for employees and family members.

Dependent Care Flex Spending Account

City employees can participate in a Dependent Care Flex Spending Account that can be used to pay work-related dependent care expenses. Participants can set aside money each year through pre-tax payroll deductions to pay for these expenses.

Transportation Expense Reimbursement Account

City employees can participate in a Transportation Expense Reimbursement Account (TERA) that can be used to reimburse expenses related to traveling to and from work. Participants can set-up a pre-tax payroll deduction up to an IRS regulated amount.

Healthy Lifestyles Program

City employees can voluntarily participate in a wellness incentive program that encourages and rewards employees and their spouses/equal partners for making positive choices for better health. The City of Cincinnati will contribute up to $300/year to a Health Reimbursement Account for each the employee and their spouse/equal partner for meeting specified program goals. These dollars can be used to offset qualified out-of-pocket medical expenses.

Integrated Health Reimbursement Arrangement (HRA)

This is a voluntary program that serves as an alternative healthcare option to traditional medical plans. If you have alternate group health coverage available to you through a spouse, equal partner, another job, or a non-city retirement plan, you may be eligible for this plan which reimburses you for the difference in premiums between the plans and your covered out of pocket expenses on the other plan.

Retirement Plan

The City provides a defined benefit pension plan for part-time and full-timeemployees. New hires and re-hired employees are required to participate in the City of Cincinnati's Retirement System (CRS), regardless of previous participation in an Ohio State pension system or any another state or federal pension system. CRS is funded by employer and employee contributions, and investment returns from plan assets. CRS provides retirement and health care benefits subject to eligibility requirements. The following groups are excluded from participation in CRS: Mayor and Members of City Council; Sworn Police & Fire; Police Recruits; and Rehired Ohio Police & Fire Retirees.

Deferred Compensation

As an Ohio government employer, the City offers employees the ability to participate in a 457(b) tax-deferred retirement savings plan. The City makes an annual match to your 457(b) of up to $750, or as otherwise specified in applicable regulations and union contracts.

01

In which of the following areas do you possess a Bachelors Degree?

+ Finance

+ Accounting

+ Human Resources

+ closely related field

02

If you answered "closely related" to the above question, please provide the degree type.

03

Do you have a Master's degree in the aforementioned?

+ Yes

+ No

04

How many years of financial, administrative and/or human resource management experience at the mid-management level do you have?

+ No experience

+ Less than 1 year

+ 1 year to less than 2 years

+ 2 years to less than 3 years

+ 3 years to less than 4 years

+ 4 year to less than 5 years

+ 5 Years or more

05

How many years of direct supervisory experience do you have?

+ No experience

+ Less than 1 year

+ 1 to 2 years

+ 3 years or more

Required Question

Employer

City of Cincinnati

Address

805 Central Avenue Suite 200

Cincinnati, Ohio, 45202

Phone

513-352-2400

Website

http://agency.governmentjobs.com/cincinnati/default.cfm