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Office Account Clerk - Civil Service Competitive Title JobID: 1332

+ Position Type:

Secretarial/Clerical/ Office Account Clerk

+ Date Posted:

10/20/2025

+ Location:

Gates Chili CSD - District Office

+ Closing Date:

11/03/2025

The Gates Chili Central School District is dedicated to fostering curiosity, growth, and diversity within our school community. The District celebrates and embraces differences and strives to dismantle exclusion, bias, racism, and prejudice of all forms.

Office Account Clerk - Civil Service Competitive Title

Compensation/Pay Range: $21.50/hr. (negotiable based on experiance)

Benefits:

Qualifies for District contribution to Health/Vision and/or Dental Insurance

Yes No

Qualifies for Paid Personal Time

Yes No

Qualifies for Paid Sick Time

Yes No

Qualifies for Paid Vacation Time

Yes No

Schedule: Full-Time Part-time

10-month (works student calendar)

12-month

Paid hours/day: 8

Primary Purpose:

This is an entry level clerical accounting position involving routine calculating, posting, and verifying operations to obtain primary financial data for use in maintaining accounting records for a department or agency. Employees may also assist a more experienced worker in performing the more difficult and responsible phases of accounts maintenance work. The use of a personal computer for word processing and database entry is an integral part of the position. Assignments are performed independently and involve application of well-defined accounting procedures and practices. The employee reports directly to, and works under the general supervision of a higher level staff member. Does related work as required.

Essential Functions:

+ Posts to journal or ledger accounts routine details of business transactions such as appropriations, pay and expense vouchers, disbursements, payroll deductions, remittances paid and due, checks and claims;

+ Compiles data for, prepares, and types simple financial and statistical reports;

+ Posts adjustments to ledger accounts;

+ Verifies and reconciles accounting balance according to prescribed procedures (takes trial balances);

+ Prepares (not analyzes) simple financial statements;

+ Computes routine interest and penalties for remittances; posts to book or original entry;

+ Obtains and gives out billing and tax information to the public either by telephone or in person;

+ Receives remittances by mail or in person, verifies amount, and types or issues receipt for monies tendered;

+ Issues duplicate bills and computes interest as necessary;

+ Issues receipts for deposits and refunds;

+ Sorts, codes, and files requisitions, vouchers, ledger cards and other material;

+ Distributes revenue and costs according to prescribed code;

+ Reviews and checks routine accounting records and reports for arithmetical and clerical accuracy;

+ Operates computing, calculating, electronic work station, data entry and peripheral equipment, and other office equipment.

Additional Duties:

Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the Business office.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Equipment:

+ Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.

+ Uses calculating devices.

Knowledge, Skills and Abilities:

Working knowledge of principles, practices, procedures and methods of maintaining financial accounts and records; working knowledge of standard office procedure, and equipment; ability to use a personal computer for word processing and data entry; ability to utilize an automated account keeping system; ability to apply standard procedures to financial records maintenance; ability to follow oral and written instructions; ability to make arithmetic computations rapidly and accurately; ability to communicate orally and in writing; ability to establish and maintain effective working relationships; ability to work with members of the public; ability to operate standard office equipment; accuracy; good judgment; physical condition commensurate with the demands of the position.

Physical and Mental Demands, Work Hazards:

+ Works in standard office building environments.

Qualification Profile:

This is a COMPETITIVE position under Monroe County Civil Service. To be eligible to apply for this position, applicants must meet one of the three criteria listed below:

+ Currently possess the Monroe County Civil Service Title of Office Account Clerk;

+ have held the Monroe County Civil Service Title of Office Account Clerk within the last four years,

+ or appear on the current list of eligibles for the title of Office Account Clerk (only) as established and provided to the Gates Chili Central School District by the Monroe County Department of Human Resources and Civil Service. Unfortunately, lists of eligibles established as a result of examinations for any other title do not satisfy this requirement.

+ or be hired as a Provisional Appointment. The qualified applicant may be provisionally appointed and serve in the position until an appropriate eligible list can be established and a permanent appointment made.