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Assistant to the Academic Deans

Salary

$20.00 - $26.00 Hourly

Location

MN, MN

Job Type

Non-Exempt, Support Staff, Full Time

Job Number

02103

Department

Academic Affairs - CSB Coordinate

Opening Date

10/21/2025

+ Description

+ Benefits

Position Summary

The Academic Affairs Department at the College of Saint Benedict (CSB) and Saint John’s University (SJU) invites applications for a full-time (1.0 FTE), benefit-eligible position of Assistant to the Academic Deans.

The Assistant to the Academic Deans serves as the administrative hub for Academic Affairs at the College of Saint Benedict (CSB) and Saint John's University (SJU), providing essential operational support to the Dean of Faculty, Dean of Curriculum and Assessment, and Dean for Student Academic Success. This position uniquely bridges communication between academic leadership and the broader community, ensuring seamless execution of faculty records management, hiring processes, and signature events including Convocation and CSB Commencement ceremonies. The role brings exceptional value through its coordination and continuity of administrative processes across two campuses.

Why Join Us?

The College of Saint Benedict and Saint John’s University offer a competitive and comprehensive benefits package for full-time employees, including:

+ Health, Dental, and Vision Insurance

+ 18 Paid Holidays Annually

+ Generous Vacation and Sick Leave

+ Life and Long-Term Disability Insurance

+ Tuition Remission for Eligible Dependents

+ Employer Contributions to a Retirement Plan

+ Employee Assistance Programwith access to free or discounted counseling, legal guidance, financial coaching, and more

Join a committed team dedicated to safety, community, and service in a supportive and values-driven work environment.

To learn more about our benefits, visit mycsbsju.edu/jobs.

Institutional Inclusion Visioning Statement (https://www.csbsju.edu/deij)

The College of Saint Benedict (CSB) and Saint John’s University (SJU) believe that an excellent liberal arts education requires an understanding and appreciation of cultural difference and that everyone deserves to feel safe and morally valued. To that end, we will challenge our own practices and systems. Our commitment to an inclusive environment will be incorporated into all decision-making processes. We dedicate ourselves to cultivating an equitable, inclusive community founded on respect for all persons.

CSB and SJU offer competitive salaries and a comprehensive benefits program (click the benefits tab above the position summary section to view more information). For further information regarding our institutions, visit CSBSJU (http://www.csbsju.edu/about) .

Responsibilities

Office Operations (55%)

+ Manage calendars, meetings, and travel for Academic Affairs Deans

+ Reconcile purchase card transactions and general expense documentation with annual budget allocations

+ Support faculty and academic affairs staff hiring processes

+ Generate and issue appointment letters, prepare memos and other documents as needed

+ Act as liaison and maintain excellent working relationships between the three Academic Affairs deans and all internal and external institutional partners (faculty, students, staff, parents, and guests of the institutions)

+ Support the work of faculty governance committees by facilitating communication and archiving materials

+ Manage inventory and purchase of office supplies, office equipment, and furniture for Academic Affairs offices

+ Serve as backup for the Provost’s Executive Assistant

Information and Record Management (25%)

+ Maintain accurate electronic faculty records and process faculty information into appropriate systems

+ Coordinate and liaison with Human Resources for record management and workflow

+ Track annual reviews and performance appraisals

+ Maintain archive of academic misconduct cases and related files

Events and Special Projects (20%)

+ Plan and coordinate the Saint Ben’s and Saint John’s Convocation (Fall) in coordination with the Provost’s administrative assistant

+ Plan and coordinate the Saint Ben’s Commencement Ceremony (Spring)

+ Plan and coordinate the Delta Epsilon Sigma induction ceremony (Spring)

Other duties as assigned.

Qualifications

MINIMUM QUALIFICATIONS:

+ High school diploma or equivalent (associate or bachelor’s degree preferred)

+ Three or more years of administrative assistant experience (within higher education preferred)

+ Demonstrated experience leading collaborative projects

+ Ability to multitask and remain flexible in a fast-paced, evolving environment

+ Ability to perform administrative duties independently with discretion and sound judgment

+ Strong written, oral, and interpersonal communication skills

+ Proficiency with current office software and tools including scheduling, word processing, databases, and web-based systems

+ Self-motivated with the ability to identify needs and proactively address them

PHYSICAL REQUIREMENTS:

+ Requires working at a computer for extended periods, including typing, reading from a screen, and using various software programs essential for the role

TRAVEL REQUIREMENTS:

+ Regular travel between the campuses of the College of Saint Benedict and Saint John’s University

To Apply

Applications are accepted online by clicking on "Apply." Candidates are asked to complete the application form and submit a cover letter and resume.

If you require an accommodation to participate in the CSB and SJU hiring process, please contact Human Resources at (320) 363-5501 or [email protected] (https://www.schooljobs.com/careers/csbsju/jobs/3500507/[email protected]) .

It is the policy of CSB and SJU to conduct a pre-employment background check. An offer of employment is contingent upon a successful background check. The College of Saint Benedict and Saint John's University also utilizes E-Verify as part of its onboarding process to confirm work authorization.

The College of Saint Benedict and Saint John's University are Affirmative Action/Equal Opportunity Employers.

The College of Saint Benedict/Saint John's University (CSB/SJU) provides a comprehensive fringe benefit program. This brochure provides a summary of the current benefits offered at the College of Saint Benedict and Saint John's University.

HEALTH INSURANCE

Employees are eligible for coverage in the health insurance plan on the first of the month following date of hire. If you elect medical coverage for yourself, you may also choose to cover your eligible dependents. The employee and CSB/SJU share in the cost of this benefit.

DENTAL INSURANCE

Employees are eligible for coverage in the dental insurance plan on the first of the month following date of hire. If you elect dental coverage for yourself, you may also choose to cover your eligible dependents. The employee and CSB/SJU share in the cost of this benefit.

LIFE INSURANCE

CSB/SJU provides a Basic Life and Accidental Death and Dismemberment (AD&D) policy to employees. This insurance is effective on the first of the month following date of hire. The amount of term insurance provided is based on your annual salary.

You may also purchase additional life insurance in increments of one, two, three, or four times your annual salary. There is also a dependent life insurance package available.

LONG-TERM DISABILITY

After one year of benefit eligible employment, CSB/SJU provides disability coverage in the event of an illness or injury that prevents you from working.

VACATION

Paid vacation is accrued based upon FTE and the number of years employed. Vacation is cumulative from year to year to a maximum of 240 hours.

Employees working 100% time receive the following:

Vacation days per year Years employed

16 days 1-10 years

20 days 11+ years

HOLIDAYS

Full-time employees receive 18 paid holidays a year.

FLEXIBLE SPENDING ACCOUNTS

HEALTH SAVINGS ACCOUNT

These plans allow employees to set aside part of their salary on a pre-tax basis to pay for IRS approved expenses.

VISION PLAN

This voluntary plan offers affordable vision coverage for routine eye exams, eyeglass lenses and frames, and contact lenses. Discounts on hearing exams and hearing aids are also included.

TUITION REMISSION

Tuition remission is an educational benefit provided by CSB/SJU. A full time employee and spouse (if applicable) are eligible for tuition free educational benefits the first full semester after six months of employment. Full time employees may enroll for one undergraduate course per term, which includes summer; up to a maximum of 2 courses per year.

There is also a tuition remission program for dependent children of full time employees. This program provides a financial resource to a son or daughter for meeting the tuition costs of undergraduate education. Eligibility begins the fall or spring semester following 2 years (24 months) of continuous full-time employment.There are also two consortia programs in which CSB/SJU participate where employees' children may apply for scholarships to attend other colleges/universities.

Tuition assistance is also available at Saint John's Preparatory School for the dependents of full-time employees.

PARENTAL LEAVE

A paid leave (up to 15 days) will be granted to eligible employees upon the birth or adoption of a child, pro-rated based on FTE. New employees are eligible for this benefit after twelve months of employment.

SICK LEAVE

Full-time employees earn up to 9 days of sick leave per year, pro-rated based on FTE.

Sick leave is cumulative from year to year up to a maximum of 720 hours (90 days). Employees may also use accumulated personal sick leave to care for ill family members.

EMPLOYEE ASSISTANCE PROGRAM

The Employee Assistance Program (EAP) is a free counseling resource available to

all employees and immediate family members.

RETIREMENT

Defined Contribution Plan

CSB/SJU provides a retirement program for all qualified full time employees. The program is administered by Teachers Insurance and Annuity Association (TIAA).

Enrollment in the retirement plan will be effective the first day of the month following the date of hire unless the employee elects to opt-out.

The employee/employer contributions are as follows:

Year Employee Contribution CSB/SJU Contribution

1 3% 1%

2 3% 3%

3 3% 5%

4 3% 7%

5 3% 9%

Supplemental Tax Deferred Annuity Plan

In addition to the regular plan, a benefit eligible employee may voluntarily elect to contribute to this plan.

CONTACT INFORMATION

Saint John's University College of Saint Benedict

Human Resources Office Human Resources Office

Quadrangle 127 Schoenecker

Collegeville, MN 56321 St. Joseph, MN 56374

Phone (320) 363-5500 Phone (320) 363-5500

Fax (320) 363-6092 Fax (320) 363-6092

* Benefits subject to change annually Revised 11/22/24

Employer

College of Saint Benedict/Saint John's University, Order of Saint Benedict

Address

37 South College Ave

Saint Joseph, Minnesota, 56374

Phone

(320) 363-5500

Website

http://www.csbsju.edu/