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Position Details

Position Information

Department University Business Svcs (QCU)

Classification Title Temp Fiscal Coordinator 2

Job Title Temporary Fiscal Coordinator 2

Appointment Type Temporary Staff

Job Location Corvallis

Benefits Eligible Part-Time, benefits eligible

Remote or Hybrid option? Yes

Employment Category Temporary

Job Summary

This recruitment will be used to fill one part-time (approximately 20 hours per week) Temporary Fiscal Coordinator 2 position for the Business Services unit at Oregon State University ( OSU ).

The duration of this position is expected to be 4 months, with the potential for extension to June 2026

Business Services is a unit within the OSU Division of Finance and Administration ( DFA ) Controller’s Unit, and includes Payroll, Student Account Services, and general Billing & Receivable Services. Business Services personnel operate in accordance with Federal, State, and OSU policies, laws, and regulations, as well as the requirements of various public and private sources of University funds. Business Services maintains positive collaborative partnerships with other OSU units in order to promote student access and success and protect the assets of the University.

All Business Services staff are responsible for ensuring the highest level of quality in all work products, creating a positive public image for the unit and OSU , and providing exceptional customer service. Primary to providing customer service, OSU is a collaborative, inclusive and caring community that strives for equity and equal opportunity; creating a welcoming environment to enable success for people from all walks of life; sharing common, fundamental values grounded in justice, civility and respect.

This position is part of the Payroll Accounting & Compliance team, and performs JP Morgan banking support, payroll payment review/approval, reconciliations, and the calculation of overpayments/tax/benefit adjustments. This position is part of a team that is expected to provide exceptional customer service, contributing to a positive experience and work environment for all employees. OSU is a collaborative, inclusive, and respectful community that strives for equity and equal opportunity in everything we do, creating a welcoming work environment and campus community for colleagues to enable success for all people across campus.

Why OSU?

Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS :

•Top 1.4% university in the world

•More research funding than all public universities in Oregon combined

•1 of 3 land, sea, space and sun grant universities in the U.S.

•2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties

•7cultural resource centers (https://hr.oregonstate.edu/work-life/diversity-and-cultural-resources) that offer education, celebration and belonging for everyone

•100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates

•35k+ students including more than 2.3k international students and 10k students of color

•217k+ alumni worldwide

•For more interesting facts about OSU visit:https://oregonstate.edu/about

Locations:

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon State University offers acomprehensive benefits package (https://hr.oregonstate.edu/benefits/prospective-employee) with benefits eligible positions that is designed to meet the needs of employees and their families including:

•Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.

•Free confidential mental health and emotional support services, and counseling resources.

•Retirement savings paid by the university.

•A generous paid leave package, including holidays, vacation and sick leave.

•Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.

•Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.

•Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.

Future and current OSU employees can use theBenefits Calculator (https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator) to learn more about the full value of the benefits provided at OSU .

Key Responsibilities

30% PAYROLL PAYMENT APPROVAL AND OTHER BANKING SUPPORT Review accuracy and approve payments in JPMorgan online banking for all payroll deduction payments (including but not limited to: tax payments for IRS and state of Oregon, PEBB health insurance, PERS , other retirement plans, all other states, etc.) Review accuracy of JPMorgan check coding for cashed checks, correct any errors in coding in Banner. Review positive pay exceptions in JPMorgan and approve or reject payments. Assist in researching transactions and potential fraud situations as needed.

20% OVERPAYMENT CALCULATION , REVERSAL , AND RECONCILIATION

Calculate net payroll overpayment amount to be collected for all pay types. Review deductions for accuracy and conformity to IRS and DOR regulations. Provide data and support to the Accountant who prepares and sends notices to employees. Assist with the creation of TDI and ORP petitions to be sent to the University of Oregon ( OPURP ) for refunds from retirement account on overpaid wages. Process reversal of overpayments once they have been repaid in full. Request corrected W2s for those who have crossed calendar year. Reconcile overpayment account on monthly basis. Work with Accounts Receivable to reconcile overpayments sent to collections and write offs as necessary. Research out of balances and take corrective action

20% TAXABLE / NON - TAXABLE ADJUSTMENTS Continuously process and research each transaction to verify accurate information in order to determine taxable implications within IRS / DOR regulations. Uses general knowledge of benefit eligibility and in-depth knowledge of tax implications for each type of refund or adjustment processed in order to maintain tax compliance as they may impact W2 reporting fields. Adjustments may include all of the following types: PEBB Benefit adjustments, state tax adjustments for other states, Graduate Student Health Refunds, Graduate fee remission adjustments, Parking Refunds, and other miscellaneous deduction refunds.

20% FUND / ACCOUNT ANALYSIS Applies accounting theory and knowledge of GAAP , fund accounting, legal requirements and internal control procedures to analyze, audit and reconcile a number of payroll and business services clearing funds/accounts. Assist with W2/941 reconciliation as needed, assisting in reviewing W2 data for accuracy prior to filing and submission. Traces errors through the Banner accounting system and implements necessary corrections in accordance with legal requirements and generally accepted accounting principles. Resolves payroll related accounting problems by utilizing understanding of governmental account relationships. Prepares and processes journal vouchers as needed. Conforms to accounting system controls as mandated by institution policies and State statutes.

5% PAYROLL POSTING Backup responsibility for the system-wide monthly payroll posting, running processes necessary to post payroll expense and payroll encumbrances. Complete reconciliation of the process by creating/analyzing error reports, researching and correcting problems ensuring the integrity of data in HRIS and FIS .

5% OTHER DUTIES AS ASSIGNED

What We Require

Twenty four (24) quarter, 16 semester or 240 clock hours of accounting courses and three years of *accounting experience; OR a CPA or PA certificate and three years of *accounting experience. *Accounting experience must include at least 8 of the following: creating policies and procedures for fiscal operations; assuring that accounting system reflects program/agency operations; analyzing impact of regulations/changes on accounting budgeting systems; analyzing impact of regulations/changes on accounting budgeting systems; assuring fiscal transactions comply with accepted accounting practices, policies, and procedures; formulating and recommending corrective actions as well as accounting system improvements; developing and monitoring system generated reports; preparing and distributing a variety of fiscal reports; applying computer spreadsheets and accounting software; responsibility for an organization’s total accounting functions; knowledge of governmental and fund accounting; analyzing and interpreting financial data; applying audit standards to internal procedures; communicating technical material orally and in writing; solving accounting system and application problems; preparing budgetary and GAAP financial statements; ensuring compliance with federal/state laws and administrative policies. All courses must be from accredited colleges, universities, or private vocational schools.Transcripts must be submitted for all required and/or related courses.

What You Will Need

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

What We Would Like You to Have

+ Three (3) or more years of experience with Payroll and/or Human Resource processes.

+ Banner (Ellucian) HRIS experience.

+ Higher Education experience.

+ Excellent verbal and written communication skills.

+ Proficient in Excel, MS Word, Outlook; or equivalent.

+ Excellent organization and problem-solving skills.

Working Conditions / Work Schedule

Office environment. Pressure to meet deadlines. Analysis will often require phone conversations and email correspondence with staff and faculty and may require significant research. This position, with supervisor and/or director approval, is eligible for a hybrid (on-site and remote work) work schedule.

Pay Method Hourly

Pay Period 16th - 15th of the following month

Pay Date Last working day of the month

Min Salary $32.15

Max Salary $49.30

Link to Position Description

https://jobs.oregonstate.edu/position\_descriptions/174018

Posting Detail Information

Posting Number P05446CT

Number of Vacancies 1

Anticipated Appointment Begin Date 11/03/2025

Anticipated Appointment End Date 02/06/2026

Posting Date 10/22/2025

Full Consideration Date

Closing Date 10/28/2025

Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants

Special Instructions to Applicants

Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position.

Equivalent required experience is based on full-time equivalent (40 hours per week).

PLEASE NOTE : If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.

Typically, the starting salary is at the lower end of the salary range.

For additional information please contact: Morgan Hatch at [email protected] or 541-737-0577

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at ourBackground Checks (https://hr.oregonstate.edu/careers/background-checks) website including thefor candidates (https://hr.oregonstate.edu/careers/candidates) section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team [email protected].

Transcripts must be submitted for all required and/or related courses. All courses must be from accredited colleges, universities, or private vocational schools. The online application system will allow you to attach your transcripts if the PDF file is 9MB or less. Transcripts must be received by the closing date. If you have trouble uploading your transcripts, reach out to the contact listed.

Supplemental Questions

Read More at: https://jobs.oregonstate.edu/postings/174038

OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.