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Description

At American Express, our culture is built on a 175-year history of innovation, shared values and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. As part of Team Amex, you'll experience this powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career.

Here, your voice and ideas matter, your work makes an impact, and together, you will help us define the future of American Express.

How will you make an impact in this role?

The Executive Administrative Assistant will provide administrative support to two Vice Presidents in our Colleague Experience Group (Human Resources) in our New York office. The role requires comprehensive organizational, interpersonal, and prioritization skills in addition to strong personal integrity and discretion. The position is an integral part of the team and the incumbent will need to be extremely proactive in anticipating and adapting to multi-disciplinary needs. They must be highly communicative and able to work well in a dynamic, fast-paced, and complex environment with multiple priorities. The ideal candidate is also intellectually curious and will want to be an embedded, contributing member of the team that adds to the positive work culture.

**Responsibilities will include, but are not limited to** :

+ Act as a point of contact for Leaders in a professional manner using discretion in answering queries in a timely manner

+ Organize and proactively maintain calendars, including scheduling meetings across multiple time-zones and creating and managing organization charts and distribution lists

+ Help prepare for meetings as necessary by scheduling conference rooms, printing materials, coordinating food, logistics, etc. as necessary

+ Support new colleague onboarding

+ Preparing, reviewing, and processing expense reports, in line with company T&E policy

+ Provide detailed itineraries for trips, including hotel arrangements, transfers, meetings scheduled, contact details, addresses etc.

+ Process SAP Ariba Buyer orders and other invoices

+ Help report and liaise with IT helpdesk for any technical support required

+ Support special ad hoc projects as assigned

+ Other in-office support as needed

Minimum Qualifications:

+ Previous experience with a wide range of administrative tasks

+ Excellent organizational, administrative, and interpersonal skills

+ Strong sense of integrity with ability to handle confidential and sensitive information with discretion

+ Excellent calendar management skills, including coordination of complex meetings with internal (executive offices) and external parties

+ Skilled at planning and arranging domestic and international travel

+ Takes initiative – capable of working with minimal supervision

+ Strong written and verbal communication skills

+ Attention to detail and timely follow-up

+ Ability to prioritize multiple tasks with minimal guidance and to proactively identify and resolve issues

+ Positive attitude, solution-oriented demeanor, and reliability

+ Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint

Preferred Qualifications:

+ Strong working knowledge of American Express Company processes and internal systems (e.g., MyInfo, Concur, etc.)

Qualifications

Salary Range: $31.49 to $49.28 hourly bonus benefits

The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we’ll consider your location, experience, and other job-related factors.

We back you with benefits that support your holistic well-being so you can be and deliver your best. This means caring for you and your loved ones' physical, financial, and mental health, as well as providing the flexibility you need to thrive personally and professionally:

+ Competitive base salaries

+ Bonus incentives

+ 6% Company Match on retirement savings plan

+ Free financial coaching and financial well-being support

+ Comprehensive medical, dental, vision, life insurance, and disability benefits

+ Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need

+ 20 weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy

+ Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)

+ Free and confidential counseling support through our Healthy Minds program

+ Career development and training opportunities

For a full list of Team Amex benefits, visit our Colleague Benefits Site .

American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. American Express will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable state and local laws, including, but not limited to, the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers, and the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. For positions covered by federal and/or state banking regulations, American Express will comply with such regulations as it relates to the consideration of applicants with criminal convictions.

We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.

Employment eligibility to work with American Express in the United States is required as the company will not pursue visa sponsorship for these positions

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**Job:** Human Resources

**Primary Location:** US-New York-New York

**Schedule** Full-time

**Req ID:** 25020214