"Alerted.org

Description

We are looking for a detail-oriented entry-level Administrative Assistant to join our team in Santa Monica. This role requires an individual who can provide thorough and proactive support to staff at all levels. As a contract to permanent position, it offers an excellent opportunity to grow within our organization while contributing to the smooth operation of our office. Recent grads with little to no experience are encouraged to apply. A degree is required and interest in finance is ideal. The hours are 8-5 Monday through Friday, and this is an on-site position.

Responsibilities:

• Oversee day-to-day office operations, ensuring supplies are well-stocked and processes run efficiently.

• Provide support for accounts payable and receivable, maintaining office files and databases with accuracy.

• Handle mail-related tasks, including receiving, distributing, and signing for packages.

• Arrange hospitality services such as organizing lunches, greeting visitors, and preparing for meetings.

• Assist with expense reporting and ensure timely submission and processing.

• Support staff with administrative tasks and special projects as needed.

• Manage shipping and receiving processes, including coordinating FedEx deliveries.

• Maintain calendars and schedules, ensuring appointments and deadlines are met.

• Utilize multi-line phone systems to answer and direct calls effectively.

Requirements • Strong communication skills, both written and verbal, with a detail-oriented approach.

• Excellent organizational and planning abilities, with attention to detail.

• Proficiency in Microsoft Office Suite including PowerPoint, Word, Excel, and Outlook.

• Ability to multitask and work independently in a fast-paced environment.

• Experience with accounts payable and receivable processes.

• Familiarity with shipping and receiving tasks, including FedEx operations.

• Knowledge of managing multi-line phone systems and calendar scheduling.

• Demonstrated ability to collaborate effectively with staff at various levels. TalentMatch®

•Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .