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About Us

At Apple Roofing, our purpose is to build a sweeter experience - for our teammates, our customers, and our partners. We do this by putting people first, making it easy, and doing the right thing.

Role Overview

We are seeking a high-energy, detail-oriented, and accounting-savvy Administrative Assistant to join our team in our Fort Myers, FL office. This role is ideal for someone who brings strong organizational skills, a proactive mindset, and a genuine passion for supporting both administrative and financial functions. In addition to traditional front-office responsibilities, this role will support basic accounting tasks such as accounts payable/receivable, AIA billing, and bookkeeping. The ideal candidate is not only accurate and efficient with data but also thrives in a fast-faced, people-first environment where culture fit is just as important as capability.

What You'll Do:

+ Accurately and efficiently input company leads into our database.

+ Verify incoming lead data/emails for accuracy and completeness.

+ Answer and direct incoming phone calls to appropriate personnel or departments.

+ Greet visitors in a professional and friendly manner.

+ Provide general administrative support, such as filing, copying, and data entry.

+ Maintain the reception area to ensure it is clean, organized, and welcoming.

+ Monitor and manage office supplies and reorder as necessary.

+ Collaborate with internal departments to ensure data and records accuracy.

+ Assist with accounts payable and receivable processes.

+ Support accounting functions, including familiarity with AIA billing and basic bookkeeping.

+ Utilize or learn systems such as QuickBooks, Acculynx, and Sage Intacct (preferred but not required).

+ Identify areas for process improvement and make efficiency recommendations.

+ Prioritize and manage multiple tasks and deadlines effectively.

+ Perform other duties as assigned.

Requirements

What We're Looking For:

+ High school diploma or equivalent; Associate’s or bachelor's in business or related field preferred.

+ 1+ years of experience in an administrative support or data entry role.

+ Experience in the construction or roofing industry is a plus but not required.

+ Proficient in Microsoft Office (Word, Excel, Outlook).

+ Familiarity with QuickBooks, Sage Intacct, and Acculynx is a plus.

+ Knowledge of accounting/bookkeeping and AIA billing is strongly preferred.

+ Strong organizational skills and attention to detail.

+ Excellent communication and interpersonal skills.

+ Strong phone handling and active listening skills.

+ Ability to manage and prioritize multiple tasks and deadlines.

+ Bilingual in English and Spanish is preferred but not required.

Benefits

Why Apple Roofing?

+ Be part of a company that lives its core values: People First, Build Trust, Make It Easy.

+ Competitive pay and benefits package.

+ A positive, team-oriented culture with real career pathways.