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Administrative Analyst I/II/Senior - Procurement & Contracts

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Administrative Analyst I/II/Senior - Procurement & Contracts

Salary

$92,748.00 - $128,220.00 Annually

Location

West Sacramento, CA

Job Type

Regular Full Time

Job Number

2025-00107

Department

FINANCE

Division

FINANCE/PROCURE & CONT

Opening Date

10/22/2025

Closing Date

11/12/2025 3:53 PM Pacific

Bargaining Unit

SPECPROF

Max Number of Applicants

125

+ Description

+ Benefits

+ Questions

The City of West Sacramento is in search of an experienced Public purchasing professional for the position of Administrative Analyst I/II/Senior - Procurement & Contracts. The ideal candidate will be detail-oriented and organized, with strong analytical and communication skills, and adept at managing multiple projects and deadlines. This position may be hired at all three levels depending upon qualifications and experience.

Housed in the Finance Department focusing on Procurement & Contracts, the position will provide service to and work closely with the Purchasing team as well as representatives from all City departments. Reporting to the Purchasing Manager, this position will be responsible for:

+ Reviewing procurement documentation for completeness and compliance with regulations, policies, procedures, and labor compliance requirements.

+ Assisting with reviewing solicitations, including Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and Invitations to Bid (ITBs), particularly for construction and public works projects.

+ Drafting, reviewing, and routing contracts via DocuSign.

+ Opening and reviewing purchase orders in the City’s financial system.

+ Tracking contracts and maintaining accurate records related to procurement and contracting.

+ Providing guidance and training to departments in the areas of procurement, contracting.

+ Familiar with public works projects, public contracting code, and labor compliance.

+ Collaborating with departments and cross-functional teams on process improvements, policies, and procedures related to procurement and contracting.

This position offers the opportunity to make a direct impact on the City’s purchasing and contracting processes while ensuring efficiency, transparency, and compliance across a wide range of projects, including those involving construction and labor requirements.

Preference will be given to candidates with:

+ Minimum of two (2) years of increasingly responsible, full-time experience in procurement and contracting.

+ Possession of a Certified Professional Public Buyer (CPPB), Certified Public Procurement Officer (CPPO), or similar professional certification, with experience in a governmental setting.

+ Experience with complex procurements (RFPs, RFQs, IFBs), drafting and managing contracts, preparing purchase orders, and maintaining organized procurement records is highly desired.

+ Experience with public works and construction projects, including knowledge of the Public Contracting Code, labor compliance requirements, and administration of State and Federal grants, is strongly preferred.

+ Familiarity with Federal Acquisition Regulations (FAR), 2 CFR Part 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.

+ Experience with administration of State of California grants and/or knowledge of the Caltrans Local Assistance Procedures Manual is a plus.

+ Proficiency in ERP systems, Microsoft Excel, Word, Outlook, and SharePoint, as well as DocuSign or similar e-signature platforms; experience with third-party online procurement platforms such as OpenGov is highly desirable.

+ Strong attention to detail, organizational skills, and analytical ability.

+ Demonstrated ability to establish and maintain effective working relationships with internal departments, external vendors, and stakeholders.

+ Exceptional written and verbal communication skills, with the ability to explain procurement processes and requirements clearly. The ideal candidate will be a collaborative and flexible professional who brings both technical expertise and relationship-building skills, working closely with the Purchasing team and City departments to ensure successful procurement outcomes from initial request through contract completion.

DEFINITION: All Levels: The Administrative Analyst provides technical and administrative support to a Department Head and/or manager. This position may also provide support to a specific departmental program. Administrative Analyst II/Senior: May exercise direct supervision over assigned subordinate staff.

SUPERVISION RECEIVED AND EXERCISED: Receives direction from the Department Head and/or designee. May supervise volunteers, temporary employees and/or student interns.

CLASS CHARACTERISTICS: The Administrative Analyst I is the entry level classification in the Administrative Analyst career series. The Administrative Analyst I is distinguished from the Administrative Analyst II by the performance of professional assignments with less complexity and independence than the Administrative Analyst II. As experience increases, the Administrative Analyst I is expected to assume more difficult assignments and exercise more independence in decision making.

Upon recommendation of the Department Head and approval by the City Manager, an Administrative Analyst I may advance to an Administrative Analyst II upon demonstrating the abilities and competencies necessary to perform the full range of Administrative Analyst II duties, meeting the minimum qualifications for the position, and successfully completing an approved career progression plan developed by the Department Head in conjunction with the incumbent.

Upon the recommendation of the Department Head and approval by the City Manager, an Administrative Analyst II may advance to a Senior Analyst upon demonstrating the abilities and competencies necessary to perform the full range of Senior Analyst duties, meeting the minimum qualifications for the position and successfully completing an approved career progression plan developed by the Department Head in conjunction with the incumbent

EXAMPLES OF ESSENTIAL FUNCTIONS: (Illustrative Only): Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

+ Assists management staff in developing and implementing special programs and/or studies.

+ Makes recommendations for revisions in programs, policies, or procedures.

+ Receives and attempts to resolve problems or concerns from the general public or other City departments.

+ Maintains statistics and other department or program related records.

+ Administers, coordinates, and promotes the activities or special programs unique to the department assigned.

+ Prepares purchase orders and track department and/or program expenditures.

+ Assists with budget preparation and monitoring.

Administrative Analyst I Full Job Description: https://www.governmentjobs.com/careers/westsacramento/classspecs/1223634

Administrative Analyst II Full Job Description: https://www.governmentjobs.com/careers/westsacramento/classspecs/1223637

Senior Analyst Full Job Description: https://www.governmentjobs.com/careers/westsacramento/classspecs/1246519

EDUCATION AND EXPERIENCE: Any combination of training and experience which would provide the required knowledge and skill. A typical way to obtain the required knowledge and skill would be:

Administrative Analyst I

Education: Sixty (60) college semester units.

Experience: Two (2) years of full-time experience in a private or public agency in the area of general administration, program promotion, or high level clerical. An additional two (2) years of experience as described above may be substituted for each thirty (30) units of the educational requirement. A Bachelor's Degree may be substituted for the entire experience requirement.

Administrative Analyst II

Education: A Bachelor's degree from an accredited college or university with major coursework in public administration, business administration or related field.

Experience: Four (4) years of full time increasingly responsible administrative and analytical experience in a private or public agency. An additional two (2) years of experience equivalent to that of an Administrative Analyst I may be substituted for each sixty (60) units of the educational requirement.

Senior Analyst

Education: A Bachelor's degree from an accredited college or university with major coursework in public administration, business administration or related field.

Experience: Six (6) years of full time increasingly responsible administrative and analytical experience in a private or public agency. A graduate degree may be substituted for two (2) years of the required experience.

WORKING CONDITIONS: May serve as staff to a commission; may travel from site to site; travel to attend a variety of meetings; may attend off-hour meetings.

PHYSICAL DEMANDS: Mobility to work in a standard office environment, use standard office equipment, and attend off-site meetings. On an intermittent basis, sit at a desk for long periods of time; intermittently walk, stand, bend, squat, twist, and reach while performing office duties; mobility to occasionally traverse uneven terrain; periodically standing, stooping, bending, climbing and kneeling to perform inspections; on occasion, may be required to work in exposure to weather. Manual dexterity to use standard office equipment and supplies and small tools and to manipulate both single sheets of paper and large document holders (manuals, binders, etc.); vision to read handwritten and printed material and a computer screen; hearing and speech to communicate in person and by telephone; ability to lift and carry items weighing up to 25 pounds such as files, manuals, or small tools and equipment for distances up to 50 feet.

ENVIRONMENTAL ELEMENTS: Employees work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Employees may occasionally work in a field environment including inclement weather conditions. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing department guidelines, policies and procedures.

An applicant who qualifies for veterans’ preference and successfully places on an eligibility list for initial entrance into employment with the city shall be advanced one rank on the final eligibility list. Where there are five (5) or less qualified applicants, no veterans’ preference shall apply and all applicants shall be placed on the certification list forwarded to the departments for hiring consideration. The exercise of veterans’ preference shall be exhausted upon appointment to a regular position from an eligibility list.

An official City of West Sacramento application form must be filled out, in its entirety. It is the applicant's responsibility to explain their qualifications fully and clearly. In addition, applicants must submit a resume and complete the required supplemental questionnaire (if applicable). Incomplete information on the application, resume and/or supplemental questionnaire may be cause for disqualification. Application packages will be reviewed and screened for qualifications. Additional screening criteria will be developed based on the supplemental questionnaire (if applicable).

Join the City of West Sacramento and unlock a world of exceptional benefits! We invite you to explore our comprehensive benefits package, tailored to support your well-being and professional growth. Click the link below to access a detailed summary of the rich benefits offered for your desired position. At the City of West Sacramento, we go above and beyond to show our appreciation for our dedicated employees.

Our benefits package includes not just the essentials, but also unique perks that set us apart. Enjoy the peace of mind that comes with pet insurance for your furry family members. Stay fit and healthy with our discounted gym memberships. Take advantage of our voluntary benefits that allow you to customize your coverage to fit your lifestyle. And when life gets challenging, our Employee Assistance Program (EAP) through Concern is here to support you with confidential counseling, work-life resources, and 24/7 support for personal and professional matters.

By joining our team, you're not just starting a job – you're embarking on a rewarding career path in a supportive and inclusive environment. Our comprehensive benefits package reflects our commitment to attracting and retaining top talent. Experience the difference of working for an employer who truly values your contributions and well-being. Discover why the City of West Sacramento is the ideal place to grow your career and enrich your life. Click below to learn more about the benefits waiting for you!

Specialist & Professionals Benefit Summary (https://public.powerdms.com/WestSacramento/documents/1969248)

01

To be considered for the position, all candidates are required to complete and submit the required supplemental questionnaire with their application and resume. Failure to submit the completed supplemental questionnaire and application and resume will disqualify you from further consideration in the selection process used to fill these positions. The answers to the questions below will be evaluated along with the information provided in your employment application. Therefore, your answers must be consistent with your employment application information (especially in the "education" and "work experience" sections), must be unambiguous, and must contain sufficient but concise detail and organization to facilitate the screening process. A resume will not be accepted in lieu of completing the supplemental questionnaire. Lack of clarity, incomplete or inconsistent information, and/or disorganized presentation will negatively affect your evaluation. Do you understand these instructions?

+ Yes

+ No

02

Please select the highest level of education you possess.

+ High School Graduate or GED

+ Associate's Degree

+ Bachelor's Degree

+ Master's Degree

+ Other Post-Graduate Degree

03

How many years of paid full-time professional experience do you have in procurement and contracting?

+ None

+ 1-2 years of experience

+ 2-3 years of experience

+ 3-5 years of experience

+ 5+ years of experience

04

How many full-time years of procurement and contracting experience have you had in a government/public agency setting?

+ None

+ Less than one year of experience

+ 1-2 years of experience

+ 2-3 years of experience

+ 3-5 years of experience

+ 5+ years of experience

05

Describe your direct experience drafting, reviewing, and managing contracts in a public procurement setting. In your response, include: 1. The types of contracts you worked on (e.g., services, construction, public works). 2. Your specific responsibilities (drafting, negotiating, routing, compliance review, etc.). 3. The approximate number of years of experience you have in this area.

06

How many full-time years of experience have you had working on public works, construction, or contracts subject to the Public Contracting Code?

+ None

+ Less than one year of experience

+ 1-2 years of experience

+ 2-3 years of experience

+ 3-5 years of experience

+ 5+ years of experience

07

Describe your experience with public works or construction procurement. Include your role, familiarity with the Public Contracting Code, labor compliance (prevailing wage, certified payroll, enforcement), and any direct projects or solicitations you led.

08

Select all options for which you have related professional experience:

+ Drafting/reviewing service contracts

+ Drafting/reviewing construction contracts

+ Developing/issuing RFPs, RFQs, ITBs

+ Evaluating and awarding proposals/bids

+ Federal Grants (FAR, 2 CFR 200)

+ State of California grants

+ Caltrans Local Assistance Procedures Manual (LAPM)

+ None of the above

09

Describe your experience using computer software to support procurement and contracting functions. Include the software used, your proficiency level (beginner, intermediate, advanced), and the types of documents or processes you supported.

10

In your own words, describe why your background, skills, and experience make you an excellent fit for this Procurement & Contracting position. Include examples of leadership, process improvements, or training you have provided.

11

I certify that the statements made in this Supplemental Questionnaire are true, complete, and correct to the best of my knowledge and are made in good faith by me. I understand that any misrepresentation and/or falsification of my answers may result in my application being ineligible for this recruitment process.

+ Yes

+ No

Required Question

Employer

City of West Sacramento

Address

1110 West Capitol Ave 3rd Floor West Sacramento, California, 95691

Phone

(916) 617-4567

Website

http://www.cityofwestsacramento.org

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