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Job Description

Insight Global is seeking an experienced Office Manager / Admin to support a technology driven philanthropic organization based in Washington D.C.

This is an onsite role that will work in an office setting 5 days per week, Mondays-Fridays.

We are seeking a proactive, organized, and personable Office Manager / Administrative Coordinator to support our client's 25–30 person office during a parental leave coverage period. This is a hands-on role that ensures smooth day-to-day operations, fosters a positive office culture, and provides light executive support when needed. The ideal candidate thrives in a collaborative environment, communicates effectively, and takes initiative without waiting for direction.

Key Responsibilities

Office Operations & Culture:

-Serve as the first point of contact for visitors and manage secure visitor systems.

-Maintain office cleanliness and conduct walkthroughs to ensure a professional environment.

-Stock office supplies and snacks; manage vendor relationships

-Coordinate monthly office lunches and assist with planning modest team events (e.g., holiday party, team bonding activities).

-Communicate building updates, manage parking passes, and liaise with building management for access and event coordination.

-Provide backup support for IT facilities booking systems (training provided).

Administrative Support

-Act as receptionist and manage general inquiries.

-Assist with light scheduling and calendar coordination for executives as needed.

-Support COO/SVP during parental leave coverage for the current admin lead.

-Coordinate catering for executive meetings and retreats.

Project & Event Coordination

-Run small projects independently and ensure timely completion.

-Communicate proactively with leadership and the broader team to keep everyone informed.

-Help organize internal events that promote engagement and team culture.

Additional Details

-Temporary Role with potential to convert to full-time based on performance.

-Seeking someone who is available immediately (Late October, Early November 2025 start date)

Exact compensation may vary based on experience, education, and qualifications. Employees in this role may be eligible for benefits including medical, dental, and vision insurance, paid sick leave, and other time-off benefits as required by applicable law.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [email protected] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Skills and Requirements

-Must have a completed High School Diploma or GED; Advanced education (Associates, Bachelors degrees, etc) is preferred.

-Proven experience as an Office Administrator or related role

-Proven organizational and project management skills.

-Ability to work independently and proactively.

-Experience with office administration and vendor coordination.

-Strong written and verbal communication skills; Friendly, approachable, and enthusiastic -Prior experience as an Executive Assistant, or related role supporting C-Level executives is preferred

-Project management certifications or related are preferred

-Prior financial services industry experience is preferred