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Title: Senior Operations Coordinator

Org Unit: Budget and Planning

Work Days: Monday-Friday

Weekly Hours: 35.00

Exemption Status: Non-Exempt

Salary Range: $39.62 - $45.16

*As required under NYC Human Rights Law Int 1208-2018 - Salary range for this role when Hired for NYC Offices

Position Summary

Under supervision, is responsible for the management, operations, financial, and administrative matters of the office.

Job Responsibilities

+ Coordinates appointments, meetings, and special engagements using appropriate discretion and judgment in scheduling. Plans and implements all related logistics and necessary arrangements.

+ Prepares presentations, materials, reports and documents as required. Coordinates assembly and distribution of materials for various meetings.

+ Processes/facilitates HR processes, including the onboarding of new hires, terminations, transfers, promotions, PTO requests and/or FMLA requests.

+ Assists in the consolidation, relocation and/or procurement of existing or new office space. Liaises between the department leadership and external/internal vendors to ensure smooth transitions and departmental readiness for business.

+ Analyzes current administrative operations, and implements changes to ensure more productive and efficient overall operations.

+ Manages the department's filing system. Converts documents to electronic format as needed. Actively manages the electronic data system; organizes department files/interactions with off-site document storage facilities.

+ Directs accounts payable activities for operational expenses. Resolves any outstanding issues and allocates proper funding sources.

+ Initiates and reviews contracts with outside facility vendors to secure cost efficient rates.

+ Monitors technology needs and recommends upgrades.

+ Responsible for procurement activities related to goods, services, and/or equipment as needed.

+ Responsible for disbursement/reimbursement activities as needed.

+ Maintains inventory of supplies, equipment and/or reagents. May order supplies/equipment/reagents as authorized or ensure that needs are escalated appropriately. Receives supply orders and confirms accuracy of delivery. May assist with cost control.

+ Answers phones, responds to inquiries and triages calls to appropriate personnel.

+ Ensures office space is clean and properly maintained.

+ Responsible for related duties and particiates on projects as needed; manages project timelines as necessary.

Education

+ High School Diploma

Experience

Approximately 3 years of prior administrative support experience.

Knowledge, Skills and Abilities

+ Excellent communication skills (both verbal and written).

+ Demonstrated organizational skills and ability to pay close attention to detail.

+ Demonstrated strong communication and interpersonal skills; demonstrated ability to interact with multiple constituencies and exercise "people skills".

+ Demonstrated proficiency with MS Office Suite and database applications, especially MS Excel.

Licenses and Certifications

Working Conditions/Physical Demands

Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of “any person, any study.” No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law.

Cornell University embraces diversity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We hire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply. Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRRA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.