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Job Title

Administrative Coordinator I

Agency

Texas A&M University Health Science Center

Department

Psychiatry and Behavioral Science

Proposed Minimum Salary

Commensurate

Job Location

Bryan, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

The Administrative Coordinator I works under general supervision and provides administrative support for a unit or specialized activity to include the exercise of discretion and independent judgement with respect to matters of significance.

What you need to know

Required Education and Experience:

+ Bachelor's degree or equivalent combination of education and experience.

+ Two years of experience in office administration.

Required Licenses and Certifications:

+ BLS/ACLS

Preferred Qualifications:

+ One year of experience in Epic or GardenPlot Electronic Medical Record

+ Two years of expansive and practical experience in at least two interventional psychiatry practices – TMS, (es)ketamine, ECT, or other equivalent neuromodulation services

Knowledge, Skills, and Abilities:

+ Ability to multitask and work cooperatively with others.

+ Knowledge of word processing, spreadsheet, database, and presentation applications.

+ Interpersonal and communication skills.

+ Planning and organization skills.

Responsibilities:

Administrative Operations Management

+ Oversees planning and execution of administrative operations of Texas A&M – Advanced Psychiatric Protocols(TAM-APP) specialty clinic.

+ Maintains daily office calendar and appointment monitoring, and ensures there is a staff member available for specialty service

+ Reviews and monitors project and program timelines and proactively identifies issues.

+ Coordinates office records retention and maintains reference materials.

+ Coordinates inventory and maintenance of office supplies and equipment, including storage cart and Transcranial Magnetic Stimulation equipment

+ Administers Transcranial Magnetic Stimulation and monitors patients after they receive (es)ketamine treatment

+ Researches and responds to inquiries about office procedures and processes.

+ Coordinates logistical clinical arrangements for travel, meetings, and events.

+ Develops and maintains administrative office procedures.

+ Reviews and signs documents for supervisors.

+ Serves as primary or backup administrative support to assigned functional areas.

Support and Coordination

+ Provides administrative support for executive staff and various team members.

+ Ensures compliance with office policies and procedures.

+ Assists with content and maintenance of office website, including TAM-APP page

+ Provides support for exam processing and assessment platforms.

+ Coordinates logistical arrangements for staff events and meetings, including facilitation and attendance at regular TAM-APP meetings.

Compliance and Policy Oversight

+ Monitors compliance with office policies and procedures, including TAM-APP clinic policies

+ Analyzes requirements for projects or initiatives.

+ Provides technical information regarding administrative procedures.

+ Assists in establishing procedures to ensure compliance with regulations.

+ Attends regular TAM-APP and clinical meetings

Staff Training and Supervision

+ Supervises and trains student workers and support staff, including ketamine and Transcranial Magnetic Stimulation trainings

+ Assists in the development of processes for trainee onboarding.

Psychiatry Clinical Duties

+ Stations at check out desk area performing back desk duties such as patient check out, phone answering and patient care services

+ Assists in insurance prior authorization requests of psychiatric medications and interventions, depending on clinical needs

+ Ensures Basic Life Support and/or Advanced Cardiac Life Support license(s) are/is always up to date

+ Coordinates with interventional psychiatrist to ensure smooth and effective patient care for TAM-APP clinic

Why Texas A&M University ?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

+ Medical, (https://www.tamus.edu/benefits/medical/) prescription drug, dental, (https://www.tamus.edu/benefits/dental/) vision, life and AD&D, (https://www.tamus.edu/benefits/life-add/) flexible spending accounts , and long-term disability insurance (https://www.tamus.edu/benefits/long-term-disability/) with Texas A&M contributing to employee health and basic life premiums

+ 12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays

+ Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html)   and at least  eight hours of paid vacation (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html)  each month

+ Automatic enrollment in the  Teacher Retirement System of Texas (https://www.trs.texas.gov/Pages/Homepage.aspx)

+ Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)

+ Professional Development: All employees have access to free  LinkedIn Learning (https://linkedinlearning.tamu.edu/)  training, webinars, and limited financial support to attend conferences, workshops, and more

+ Educational release time and tuition assistance (https://livingwell.tamu.edu/employee-tuition-assistance)  f or completing a degree while a Texas A&M employee

+ Living Well, (https://livingwell.tamu.edu/) a program at Texas A&M that has been built by employees, for employees

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.