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Job Title

Administrative Coordinator II

Agency

Texas A&M University

Department

College of Performance, Visualization & Fine Arts

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Who We Are

Texas A&M University’s College of Performance, Vis u a lizat ion & Fine Arts (PVFA) educates dancers, directors, computer graphics engineers, composers, art historians, sound technologists and more to serve our community, the nation, and the world. https://pvfa.tamu.edu/about/

What We Want

The College of Performance, Visualization & Fine Arts is seeking a supportive and detail-oriented Administrative Coordinator II to provide comprehensive administrative and operational support for the Live Lab, Esports initiatives, and related college programs. This position focuses on student hiring and support, onboarding, vendor and government contract management, and daily operations, while assisting with project activities and funding proposals of limited scope. The role requires strong organizational skills, attention to detail, and the ability to anticipate the needs of leadership, faculty, and students, while ensuring smooth communication and collaboration across departments.

What You Need to Know

Salary: Compensation will be commensurate to the selected hire’s experience.

Cover Letter/Resume: A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section .

Other Requirements and Factors:

+ May be required to travel.

+ This position is security sensitive.

Essential Duties/Tasks

Administrative Support & Operations

+ As the Administrative Coordinator II, you'll play a pivotal role in supporting the dynamic operations of the Live Lab and Esports initiatives. You'll oversee student hiring, onboarding, and support, ensuring a smooth and welcoming experience for new team members. Your expertise in vendor coordination and contract management—including government compliance—will help maintain seamless partnerships and services.

+ You'll collaborate closely with faculty, staff, and program leadership to manage calendars, meetings, and communications, while also handling confidential correspondence and reports with professionalism and discretion. From coordinating travel logistics for staff and guests to providing hands-on support during events and daily operations, this role offers a unique opportunity to contribute to innovative programs in a fast-paced, collaborative environment.

Project & Proposal Coordination

+ In this role, you'll be at the heart of coordination for the Live Lab, Esports, and affiliated college programs—ensuring that operations run smoothly and events make a lasting impact. You'll manage logistics for guest visits, workshops, tournaments, and student engagement activities, creating memorable experiences for participants and partners alike.

+ As a key representative of the Live Lab and Esports initiatives, you'll communicate with faculty, staff, students, and external collaborators to foster strong relationships and promote program visibility. You'll also contribute to workflow documentation, quality control, and risk mitigation strategies, helping maintain high standards across all projects. Working closely with a collaborative team, you'll help drive progress toward project milestones and operational goals in a fast-paced, innovative environment.

College & Program Initiatives

+ As a key contributor to the success of the Live Lab and Esports programs, you'll provide vital coordination support across a range of innovative college initiatives. From managing logistics for guest visits, workshops, tournaments, and student engagement events to ensuring every detail runs smoothly, your organizational skills will help bring dynamic experiences to life.

+ You'll also serve as a primary point of contact, representing the programs in communications with faculty, staff, students, and external partners—building strong relationships and fostering collaboration across the college and beyond.

Qualifications

Required Education and Experience

+ Bachelor's degree or equivalent combination of education and experience.

+ Three years of experience in office administration.

Preferred Qualifications:

+ 2-3 years of Project Management experience

+ Experience supporting higher education operations, student programs, or Esports initiatives.

+ Familiarity with project management tools such as Jira, Confluence, Smartsheet, or Microsoft Project.

+ Experience with vendor management and contract coordination.

+ Demonstrated ability to streamline administrative processes and improve efficiency.

Knowledge, Skills, and Abilities:

+ U.S. citizenship required.

+ Excellent organizational, problem-solving, and multitasking skills.

+ Strong oral and written communication skills.

+ Proficiency in Microsoft Office Suite, database management, and project tracking tools.

+ Ability to manage multiple priorities and maintain confidentiality.

+ Strong interpersonal skills for working with students, faculty, vendors, and staff.

+ Experience coordinating with government contracts and compliance requirements.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

+ Medical, (https://www.tamus.edu/benefits/medical/) prescription drug, dental, (https://www.tamus.edu/benefits/dental/) vis ion, life and AD&D, (https://www.tamus.edu/benefits/life-add/) flexible spending accounts , and long-term disability insurance (https://www.tamus.edu/benefits/long-term-disability/) with Texas A&M contributing to employee health and basic life premiums

+ 12- 15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays

+ Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html)  and at least  eight hours of paid vacation (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html)  each month

+ Automatic enrollment in the  Teacher Retirement System of Texas (https://www.trs.texas.gov/Pages/Homepage.aspx)

+ Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)

+ Professional Development: All employees have access to free  LinkedIn Learning (https://linkedinlearning.tamu.edu/)  training, webinars, and limited financial support to attend conferences, workshops, and more

+ Educational release time and tuition assistance (https://livingwell.tamu.edu/employee-tuition-assistance)  for completing a degree while a Texas A&M employee

+ Living Well, (https://livingwell.tamu.edu/) a program at Texas A&M that has been built by employees, for employees

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all pers p ectives, talents & lived experience s . Embracing varying opinions and perspectives strengthens our corevalues which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service .

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.