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Associate Fiscal/Administrative Officer

Recruitment # 251021-1309AR-001

Location Newington, CT

Date Opened 10/23/2025 12:00:00 AM

Salary $90,309 - $116,146/year

Job Type Open to Statewide Employees

Close Date 10/30/2025 11:59:00 PM

Go Back Apply View Benefits (https://www.jobapscloud.com/CT/jobs/?b=Benefits)

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+ Introduction

Are you a current State of CT employee looking for the next step in your career?

If so, ready below and apply today!

The State of Connecticut (https://www.ct.gov/) , Department of Transportation (DOT) (https://portal.ct.gov/dot?language=en\_US) , Bureau of Finance and Administration, Agreements and Negotiations Unit, is currently recruiting for an Associate Fiscal Administrative Officer (https://www.jobapscloud.com/CT/specs/classspecdisplay.asp?ClassNumber=1309AR&R1=&R3=) at our Newington, Connecticut Headquarters.

WHAT WE CAN OFFER YOU

+ Visit our new State Employee Benefits Overview (https://www.jobapscloud.com/CT/jobs/?b=Benefits) page!

+ Professional growth and development opportuni ties

+ A healthy work/life balance (https://www.youtube.com/watch?v=y6n9M1Qd5fo) to all employees

+ Join an award winning agency! CTDOT has been recently awarded the Employer of the Year award by the Connecticut Society of Civil Engineers ( CSCE (https://sections.asce.org/connecticut/awards) ) and named the Women’s Transportation Seminar ( WTS (https://user-qiydjxo.cld.bz/WTS-CT-2023-Year-in-Review-Newsletter/4-5/) ) CT Employer of the Year for 2024!

POSITION HIGHLIGHTS

+ Monday - Friday

+ Full-time (40 hours per week)

+ First shift

+ Location: Newington, CT

+ This position is eligible to apply for telework after successful completion of the working test period, and thereafter, in accordance with the Telework Policy. The Policy can be found here (https://portal.ct.gov/-/media/OPM/OLR/Notices/2021-TW-final-agreement-with-arbitrated-issue-included.pdf) .

THE ROLE

The Associate Fiscal Administrative Officer will be responsible for overseeing/supervising all functions related to administering and processing various types of agreements and the financial transactions related to those agreements. We are looking for a candidate who has experience in State contracts administration, who is self-motivated, has strong leadership skills and the ability and willingness to adapt to a changing environment.

They will Supervise/lead a team in the preparation, review, processing, and execution of Consultant Agreements for various types of professional engineering services, Personal Service Agreements, as well as of other types of agreements i.e. (grants, rights of way, leases, licenses, utilities, railroads, transit services, master municipal agreements).

Additionally, the Associate Fiscal Administrative Officer will be responsible for the preparation, review, approval, and processing of agreements for execution with engineering consultants, other private organizations, municipalities, non-profit organizations, Transit districts and other State agencies governing the Department’s grants, leasing, and concession service activities. Coordinates with the operating Bureaus and relevant units and managers to ensure the timely review, comment, and approval of such agreements pursuant to established schedules. Assists in the development of standard agreement formats, new systems, and procedures to increase the efficiency of the unit, as well as establishing and tracking performance measures related to the same. Coordinates with the Department’s legal unit as well as the Attorney General’s Office and other external stakeholders on all relevant matters.

Duties include, but not limited to:

+ Interpreting complex state statutes and federal regulations when creating/reviewing agreements.

+ Assisting with administering the negotiations process between the Department and the consultants.

+ Reviewing/analyzing consultant and Department budget proposals related to agreement costs/value.

+ Assisting in the creation of Unit policies and procedures as they relate to agreements.

+ Independently researching and keeping abreast of the latest laws, rules, policies, regulations, pending legislation as they relate to agreements.

+ Supervising and performing independent legal research as necessary, prepare/review/clear draft agreements for signature, review and provide interpretations of agreement provisions and laws/regulations.

+ Responding to consultants/second parties regarding agreement provisions and facilitate changes to agreement language as necessary.

+ Acting as liaison between the department, consultants, consultant’s legal representation, second parties, internal legal staff, and Attorney General’s Office.

+ Overseeing the preparation of supplemental, and amended and restated agreements as necessary and updates all appropriate agreement language.

+ Ensuring that all Attorney General’s required provisions and standards are incorporated in agreements. Supervises the maintenance of agreements records/files.

+ Acting as the agency subject matter expert on agreements process, language, funding restrictions, scope, and terms.

+ Providing training to internal office staff, as well as other units within the Department.

+ Interfacing with DOT units on the agreements and the budget.

+ Overseeing and providing guidance relative to insurance certificates and agreements.

+ Computer Use/Knowledge – Creating/monitoring various electronic files/spreadsheets (CORE, ACCESS, Excel Project Tracking Spreadsheets, MS Word).

ABOUT US

As one of Connecticut’s largest State agencies, DOT employs approximately 3,000 individuals statewide in five distinct bureaus. It is our mission to provide a safe, accessible, and efficient multimodal transportation network that improves the quality of life and promotes economic vitality for the State and the region. We have a significant transportation infrastructure system that is essential to maintaining mobility for Connecticut residents and businesses and supporting economic and community development while preserving the State’s resources. The Department of Transportation is committed to cultivating a diverse staff that is representative of the communities we serve. Applications from individuals having diverse backgrounds and life experiences are strongly encouraged. Learn more about our mission, vision, and values here (https://portal.ct.gov/dot/about-us/mission-vision-pillars-and-values?language=en\_US) !

Selection Plan

In order to be considered for this job opening, you must be a current State of CT employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.

Check out our Applicant Tips on How to Apply! (https://www.youtube.com/watch?v=Y8sOb10qYXQ) Need more resources? Visit our Applicant Toolkit (https://portal.ct.gov/das/home/services-for-state-employees/statewide-human-resources/applicant-reference-library?language=en\_US) for additional support throughout the recruitment process.

BEFORE YOU APPLY:

+ Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified.

+ Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date on the job posting.

+ Resume Policy: Per Public Act 21-69 (https://www.cga.ct.gov/2021/act/pa/pdf/2021PA-00069-R00SB-00056-PA.pdf) , resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.

+ Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.

+ Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing [email protected].

+ Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.

+ Note: The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.

AFTER YOU APPLY:

+ Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).

+ Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression!

+ Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.

+ The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.

+ Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics.

QUESTIONS? WE’RE HERE TO HELP:

Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Jasmyn Raymond at Jasmyn.Raymond (http:) @ct.gov.

Join the State of Connecticut and take your next career step with confidence!

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, facility or institution this class is accountable for performing the most complex fiscal tasks within a variety of fiscal and administrative functions or acting as a working supervisor over a variety of fiscal and administrative functions, including payroll oversight.

EXAMPLES OF DUTIES

+ Performs the most complex fiscal and administrative tasks within a unit that clearly exceeds the norm and includes a concentration of highly advanced functions as defined by leadership;

+ Plans office workflow and determines priorities;

+ Schedules, assigns, oversees and reviews work;

+ Establishes and maintains office procedures;

+ Provides staff training and assistance;

+ Conducts or assists in conducting performance evaluations;

+ Acts as liaison with other operating units, agencies and other officials regarding policies and procedures;

+ Prepares and analyzes complex financial statements and reports and budget requests;

+ Projects expenditures and assists in financial planning;

+ Maintains fiscal controls by authorizing non-routine expenditures;

+ Manages various phases of budget process;

+ Makes recommendations on policies and standards;

+ Oversees maintenance of accounting records;

+ Utilizes EDP systems for financial records, reports, and analyses;

+ May oversee implementation and analysis of financial and administrative EDP applications;

+ May oversee grant and contract administration;

+ May oversee payroll;

+ May perform complex purchasing tasks such as preparing specifications, soliciting bids and recommending contract awards;

+ May oversee leasing functions including negotiating contracts and space requirements;

+ May supervise support services such as stores, inventory, security, mailroom, food service or maintenance;

+ May supervise payroll, purchasing and/or other fiscal and administrative functions;

+ Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

+ Considerable knowledge of principles and practices of public administration with special reference to governmental budget management, governmental accounting, and payroll;

+ Knowledge of

+ grants and contracts preparation and administration;

+ purchasing principles and procedures;

+ payroll practices and procedures;

+ Considerable

+ interpersonal skills;

+ oral and written communication skills;

+ Considerable ability in preparation and analysis of financial and statistical reports;

+ Ability to

+ understand and apply relevant state and federal laws, statutes and regulations;

+ utilize EDP systems for financial management;

+ Supervisory ability.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Seven (7) years of experience in a combination of fiscal administrative functions (e.g., accounting, accounts examining, budget management, grants administration, payroll, purchasing) at least one of which must be an accounting, budgeting, or payroll function.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

One (1) year of the General Experience must have been at the professional working level of Fiscal/Administrative Officer, Accountant, or Payroll Officer 2.

NOTE: Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is at the professional training level and is below the professional working level.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

+ College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.

+ A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience.

+ For state employees experience at the level of a Purchasing Services Officer 1 substitutes for the General and Special Experience on a year for year basis.

PREFERRED QUALIFICATIONS

+ Experience with State agency contracts administration.

+ Customer service experience including corresponding and communicating with both internal and external customers.

+ Experience with Microsoft Office including Word, Excel, Access, Outlook, and Teams.

+ Experience in office management and coordination.

+ Experience with organizing and prioritizing multiple tasks.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online