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Description

We are looking for a highly organized and detail-oriented Executive Assistant in St. Louis Park, MN. This role combines executive assistance with office management responsibilities, requiring exceptional multitasking and communication skills. As this is a long-term contract position, you will work closely with a team to ensure the efficient operation of the office and support the leadership team in their day-to-day activities.

Responsibilities:

• Manage the President’s calendar, including scheduling meetings, events, and appointments, and ensure all commitments are met.

• Organize and maintain both electronic and physical filing systems to ensure easy access to important documents.

• Coordinate travel arrangements for both business and personal trips, including booking flights, accommodations, and transportation.

• Support with administrative tasks such as document preparation, filing, and follow-ups.

• Handle routine administrative processes related to trust and foundation management, banking, and investment portfolios.

• Oversee office operations, ensuring supplies are stocked and the workspace remains organized and efficient.

• Address maintenance needs and manage service providers for the owner’s private residence, including alarm systems and onsite staff.

• Assist in preparing materials and coordinating logistics for executive meetings.

• Act as a point of contact for internal and external stakeholders, maintaining an organized and approachable demeanor.

• Maintain and update schedules for key events and meetings across the organization.

Requirements • Proven experience as an Executive Assistant or Office Manager, preferably in a detail-oriented or family office environment.

• Advanced proficiency in Microsoft Office Suite, including Excel and SharePoint.

• Strong organizational skills with the ability to prioritize tasks and meet deadlines in a fast-paced setting.

• Exceptional communication skills to interact effectively with a small team and external stakeholders.

• Self-motivated and proactive with a keen eye for detail and problem-solving abilities.

• Ability to maintain confidentiality and handle sensitive information with discretion.

• A courteous and approachable demeanor, with a positive and friendly attitude.

• Familiarity with managing personal and organized schedules, as well as coordinating travel and event logistics. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .