• Accounting Administrator

    Aston Carter (Orlando, FL)


    Accounting Administrator opportunity in Orlando FL!

    Job Description

    This Accounting Administrator role is pivotal in supporting the branch team and Branch Manager by efficiently managing the administrative functions of the branch. The position serves as the key contact point for employees, clients, regional, and corporate offices.

    Responsibilities

    + Enter new hires, rehires, and changes into the payroll system for hourly branch employees.

    + Update work orders and cost codes in the job cost system for accurate weekly labor posting.

    + Enter weekly timesheets and resolve any discrepancies with Operations Managers.

    + Run payroll edits and verify all entries for active branch employees.

    + Obtain approved billing and enter it into the billing system, print and mail invoices, and maintain billing files.

    + Run aged receivables reports weekly, follow up on overdue amounts, and determine collection strategies.

    + Issue and manage purchase orders, enter invoices into the AP system, and ensure timely vendor payments.

    + Perform general office duties including answering phones, ordering supplies, and preparing reports.

    + Maintain human resources documentation such as new hire packets, I-9 binders, and employee files.

    + Coordinate uniform ordering and workers' compensation reporting.

    + Prepare month-end materials as directed by the Controller and Branch Manager.

    Essential Skills

    + Proficiency in accounts payable and receivable, invoicing, and billing.

    + Experience with purchase orders and month-end processes.

    + Skilled in Microsoft Excel, including pivot tables, vlookups, and formulas.

    + Experience with ERP systems like JDE, Oracle, SAP, NetSuite, Workday, or Microsoft Dynamics.

     

    Additional Skills & Qualifications

     

    + Corporate accounting and month-end close experience within a large organization.

    + 3+ years of experience in accounts receivable and billing with high invoice volumes.

    + 3+ years of experience in accounts payable, purchase orders, and payroll processing.

    + 3+ years of experience in HR and administrative/office management functions.

    + 2+ years of experience with ERP systems.

    Work Environment

    This role requires onsite presence five days per week the Orlando FL location. The position involves some local travel once per quarter.

    Pay and Benefits

    The pay range for this position is $30.00 - $33.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Orlando,FL.

     

    Application Deadline

     

    This position is anticipated to close on Oct 31, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.