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Education Administration Associate

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Education Administration Associate

Salary

$59,345.00 - $90,211.00 Annually

Location

Dauphin County, PA

Job Type

Civil Service Permanent Full-Time

Job Number

CS-2025-35490-22060

Department

Department of Education

Division

Div of Smr Fd Serv Prgrm Ntrtn

Opening Date

10/23/2025

Closing Date

11/5/2025 11:59 PM Eastern

Job Code

22060

Position Number

50324169

Union

FOSCEP

Bargaining Unit

C4

Pay Group

ST07

Bureau / Division Code

00166720

Bureau / Division

Food & Nutrition/Summer Food Service Program

Worksite Address

607 South Drive

City

Harrisburg, Pennsylvania

Zip Code

17120

Contact Name

Shawna Handley

Contact Phone

717.783.4911

Contact Email

[email protected]

+ Description

+ Benefits

+ Questions

THE POSITION

Are you eager to start a new chapter in your administrative career? The Department of Education is looking for an Education Administration Associate to join the Food & Nutrition, Summer Food Service Program. This position gives you the opportunity to provide technical assistance and guidance to program sponsors, potential sponsors, and program staff, ensuring efficient operations. Join us in our mission of alleviating hunger and improving the overall health and well-being of children from low-income families by offering them access to healthy meals during the summer months!

DESCRIPTION OF WORK

In this role, you will be working within the Child and Adult Care Food Program (CACFP) and Summer Food Service Program (SFSP). Work involves reviewing and making recommendations for program procedures and policies, writing correspondence to sponsors, completing fiscal reports, as well as analyzing reports and claims for reimbursement. You will have the opportunity to provide in-depth technical assistance to prospective program participants, explaining proper procedures to apply for participation and advising sponsors of participation guidelines. You will also be responsible for conducting training sessions and workshops for Child Nutrition Program sponsors, interested agencies, program personnel, and food service vendors to ensure compliance with program regulations and objectives.

Make your career goals a reality with our dedicated team of professionals!

Interested in learning more? Additional details regarding this position can be found in the position description. (https://careers.employment.pa.gov/pd/PD\_NEOGOV.asp?p=50324169)

Work Schedule and Additional Information:

+ Full-time employment

+ Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch.

+ Telework: You may have the opportunity to work from home (telework) part-time, up to 3 days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.

+ Salary: In some cases, the starting salary may be non-negotiable.

+ You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

+ Two years of professional experience in education or educational administration;or

+ Any equivalent combination of experience and training.

Other Requirements:

+ You must meet the PA residency requirement (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) . For more information on ways to meet PA residency requirements, follow the link (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) and click on Residency.

+ You must be able to perform essential job functions.

Legal Requirements:

+ This position falls under the provisions of the Child Protective Services Law.

+ Under the Law, a conditional offer of employment will require submission and approval of satisfactory criminal history reports including, but not limited to, PA State Police clearance, PA Child Abuse history clearance, and FBI Fingerprint clearance.

How to Apply:

+ Resumes, cover letters, and similar documents willnotbe reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

+ If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.

+ Your application must be submitted by the posting closing date.Late applications and other required materials will not be accepted.

+ Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

+ Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

+ 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

+ Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).

+ Your score is based on the detailed information you provide on your application and in response to the supplemental questions.

+ Your score is valid for this specific posting only.

+ You must provide complete and accurate information or:

+ your score may be lower than deserved.

+ you may be disqualified.

+ You may only apply/testoncefor this posting.

+ Your results will be provided via email.

Learn more about our Total Rewards by watching this shortvideo (https://www.youtube.com/embed/HtcSRnndflc?rel=0) !

See the total value of your benefits package by exploring ourbenefits calculator.

Health & Wellness

We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*

Compensation & Financial Planning

We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.

Work/Life Balance

We know there’s more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.*

Values and Culture

We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.

Employee Perks

Sometimes, it is the little “extras” that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.

For more information on all of these Total Rewards benefits, please visitwww.employment.pa.gov and click on the benefits box.

*Eligibility rules apply.

01

How many years of full-time professional experience in education or educational administration do you possess?

+ 2 years or more

+ 1 but less than 2 years

+ Less than 1 year

+ None

02

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.

03

How much graduate coursework in education have you completed?

If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.

If your education was acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visitingwww.naces.organd clicking the Evaluation Services Link.

For additional information on foreign education credentials, please visithttps://www.employment.pa.gov/Additional%20Info/Pages/default.aspx#q3and click on Other Information. You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted.

+ 30 credits or more

+ Less than 30 credits

+ None

04

How much graduate coursework in educational, public, or business administration have you completed?

If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.

If your education was acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visitingwww.naces.organd clicking the Evaluation Services Link.

For additional information on foreign education credentials, please visithttps://www.employment.pa.gov/Additional%20Info/Pages/default.aspx#q3and click on Other Information. You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted.

+ 30 credits or more

+ Less than 30 credits

+ None

05

You must complete the supplemental questions below. These supplemental questions are the exam and will be scored. They are designed to give you the opportunity to relate your experience and training background to the major activities (Work Behaviors) performed in this position. Failure to provide complete and accurate information may delay the processing of your application, or result in a lower-than-deserved score or disqualification. Youmustcomplete the applicationandanswer the supplemental questions. Resumes, cover letters, and similar documents will not be reviewed for the purposes of determining your eligibility for the position or to determine your score.

All information you provide on your application and supplemental questions is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty. If requested, you must provide documentation, including names, addresses, and telephone numbers of individuals who can verify the validity of the information you provide in the application and supplemental questions.

Read each work behavior carefully. Determine and select which "Level of Performance" most closely represents your highest level of experience/training. List the employer(s)/training source(s) from your Work or Education sections of the application where you gained this experience/training.The "Level of Performance" you choose for each work behavior must be clearly supported within the description of the experience and training information entered in your application or your score may be lowered.In order to receive credit for experience, you must have worked in a job for at least six months in which the experience claimed was a major function.

If you have read and understand these instructions, please click on the "Yes" button and proceed to the exam questions.

If you have general questions regarding the application and hiring process, please refer to ourFAQ page (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) .

+ Yes

06

WORK BEHAVIOR 1 – CONSULTATIVE SERVICES

Provides technical guidance and consultation to staff, officials and representatives of schools, local education agencies, intermediate units, similar educational institutions or organizations, and other interested parties, concerning issues related to educational support services (such as pupil transportation, school facilities, child nutrition programs, school finance and budget, pupil attendance, or migrant education) to help them achieve compliance with state and federal requirements.

Levels of Performance

Select the "Level of Performance" which best describes your claim.

+ A. I have professional experience providing, or supervising the provision of, technical guidance and consultation concerning educational support services listed in Work Behavior 1 at the state or federal level to assure compliance with policies and program requirements.

+ B. I have professional experience providing technical guidance and consultation concerning educational support services listed in Work Behavior 1 at the regional, intermediate unit, or Class 1 or 1A school district level; AND/OR I have professional experience providing technical guidance and consultation concerning educational support services as a member of a team at the state, federal, regional, intermediate unit or Class 1 or 1A school district level.

+ C. I have professional experience providing technical guidance and consultation concerning educational support services listed in Work Behavior 1 at the local or county level; AND/OR I have professional experience as a principal, superintendent, or in another administrative capacity, with responsibility for interpreting program goals and policies to personnel, community groups, governmental agencies, etc.

+ D. I have successfully completed graduate-level coursework related to school law, public administration, business management, educational finance, or educational administration.

+ E. I have no experience or training related to this work behavior.

07

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

+ The name(s) of the employer(s)/institution(s) where you gained this experience

+ The setting involved

+ The type(s) of programs where you provided guidance and consultation

+ The actual duties you performed

+ Your level of responsibility

08

If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ College/University

+ Course Title

+ Credits/Clock Hours

09

WORK BEHAVIOR 2 – PROGRAM ADMINISTRATION AND EVALUATION

Administer and evaluate educational support services such as pupil transportation, school facilities, child nutrition programs, school finance and budget, pupil attendance, and migrant education for compliance to state and/or federal program requirements and guidelines by reviewing contracts and other documents, and/or conducting on-site inspections to observe methods, materials and personnel. Work involves ensuring proper expenditures of funds and verifying that resources are used according to standards; and verifying documentation for accuracy, timeliness and compliance to contract provisions or program mandates.

Levels of Performance

Select the "Level of Performance" which best describes your claim.

+ A. I have professional experience administering and evaluating educational support service programs listed in Work Behavior 2 at the state or federal level for compliance to applicable state and federal laws and regulations.

+ B. I have professional experience administering and evaluating educational support service programs listed in Work Behavior 2 at the regional, intermediate unit, or Class 1 or 1A school district level to ensure compliance to applicable state and federal laws and regulations; AND/OR I have professional experience administering and evaluating educational support service programs for compliance to applicable state and federal laws and regulations as a member of a team at the regional, statewide, or federal level.

+ C. I have professional experience administering and evaluating educational support service programs listed in Work Behavior 2 at the county or local level; AND/OR I have professional experience as a business manager, transportation manager, food service manager, or in another administrative capacity administering and evaluating a support service program.

+ D. I have successfully completed graduate-level coursework related to personnel management, educational administration, or program evaluation techniques.

+ E. I have no experience or training related to this work behavior.

10

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

+ The name(s) of the employer(s)/institution(s) where you gained this experience

+ The setting involved

+ The type(s) of programs you evaluated

+ The actual duties you performed

+ Your level of responsibility

11

If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ College/University

+ Course Title

+ Credits/Clock Hours

12

WORK BEHAVIOR 3 – QUALITY ASSESSMENT

Assess the quality of educational support services and programs such as pupil transportation, school facilities, child nutrition programs, school finance and budget, pupil attendance, or migrant education, by compiling and analyzing statistical and financial data, and/or narrative reports and other pertinent information; prepare reports recommending changes and improvements to ensure adherence to regulations, program requirements, goals, objectives, and priorities.

Levels of Performance

Select the "Level of Performance" which best describes your claim.

+ A. I have professional experience, or have directed others, in all aspects of quality assessment for one or more educational support services or programs listed in Work Behavior 3 by compiling and analyzing statistical, financial data or reports; AND/OR preparing reports recommending changes and improvements to ensure adherence to regulations, program requirements, goals, objectives, and priorities including overall responsibility for services or programs.

+ B. I have professional experience as a member of a team performing duties of quality assessment for one or more educational support services or programs listed in Work Behavior 3 by compiling and analyzing statistical and financial data, and/or narrative reports, AND/OR preparing reports recommending changes and improvements to ensure adherence to regulations, program requirements, goals, and objectives; but my duties did not involve overall responsibility for services or programs.

+ C. I have professional experience performing limited or routine aspects of quality assessment for one or more educational support services or programs such as preparing statistical analysis, timely preparation and submission of reports, etc.

+ D. I have successfully completed undergraduate or graduate-level coursework related to statistics, accounting, or education administration.

+ E. I have no experience or training related to this work behavior.

13

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

+ The name(s) of the employer(s)/institution(s) where you gained this experience

+ The setting involved

+ The type(s) of programs you assessed

+ The actual duties you performed

+ Your level of responsibility

14

If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ College/University

+ Course Title

+ Credits/Clock Hours

15

WORK BEHAVIOR 4 – TRAINING AND PRESENTATIONS

Plan, develop, organize, conduct and/or present various program related topics at conferences, workshops, or formal training sessions to meet needs and objectives of participants such as administrators, directors, teachers and others associated with public or private institutions or organizations, or other interested parties involved in the implementation of educational support services and programs such as pupil transportation, school facilities, child nutrition programs, school finance and budget, pupil attendance, and migrant education.

Levels of Performance

Select the "Level of Performance" which best describes your claim.

+ A. I have professional experience performing all aspects of planning, developing, organizing, conducting and/or presenting various program related topics at conferences, workshops, or formal training sessions to meet needs and objectives of participants listed in Work Behavior 4 for one or more educational support services or programs; AND/OR, I have served on a statewide or federal committee that has performed all aspects of this work behavior for one or more educational support services or programs.

+ B. I have professional experience performing some aspects of Work Behavior 4 such as planning, developing, or organizing workshops or conference sessions; AND/OR I have professional experience performing all or most aspects of this work behavior for one or more educational support services or programs within a school district or intermediate unit.

+ C. I have professional experience as a presenter at conferences, workshops, or formal training sessions.

+ D. I have successfully completed undergraduate or graduate-level coursework related to public speaking, speech and communications, or marketing courses such as event coordination.

+ E. I have no experience or training related to this work behavior.

16

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

+ The name(s) of the employer(s)/institution(s) where you gained this experience

+ The setting involved

+ The type(s) of programs you developed

+ The actual duties you performed

+ Your level of responsibility

17

If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ College/University

+ Course Title

+ Credits/Clock Hours

Required Question

Employer

Commonwealth of Pennsylvania

Address

613 North Street

Harrisburg, Pennsylvania, 17120

Website

http://www.employment.pa.gov