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Do you want your voice heard and your actions to count?

Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the world’s leading financial groups. Across the globe, we’re 150,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.

With a vision to be the world’s most trusted financial group, it’s part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.

Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.

The selected colleague will work at an MUFG office or client sites four days per week and work remotely one day. A member of our recruitment team will provide more details.

Global Human Resources (HR) Solutions Overview

Global HR Solutions is a new, trailblazing organisation within Global HR (GHR) that performs as an internal consulting function. We are a flexible and agile team that delivers upon a portfolio of prioritized projects to enable the GHR operating model, provide strategic project and cyclical process support, and bring HR analytics and data-driven insights to our clients within HR and the business.

Our mission is to:

+ Deliver best-in-class support to HR change projects and cyclical process backed by human capital intelligence and insights to enable business results

+ Provide data-driven and solutions-oriented services to clients to enable them to make well-informed decisions and enhance their talent and business outcomes

+ Harness the collective knowledge and capability of a dynamic and skilled Global HR Solutions workforce to optimize GHR service delivery and results

+ Provide HR colleagues with extensive client exposure within HR and the business, the opportunity to make meaningful contributions to strategic initiatives, and offer stimulating growth experiences and diverse career paths

Are you:

+ A highly organized, proactive, and people-savvy professional looking to contribute to a global team that is redefining what world-class HR looks like?

+ Eager to be at the forefront of HR innovation?

+ Keen to make an impact and drive meaningful change?

+ Energized by collaborating with diverse colleagues across disciplines and geographies?

If you answered yes to these questions, Global HR Solutions could be a great next step in your career journey!

MAIN PURPOSE OF THE ROLE

As the Administrative Assistant to the Head of a trailblazing global HR internal consulting function, this role is central to the team’s success and spirit. The Administrative Assistant provides essential day-to-day administrative support for the Head of Global HR Solutions, ensuring seamless coordination of schedules, travel, meetings, communications, and team events. This role manages administrative processes with efficiency and discretion, including expense reporting, onboarding logistics, and handling confidential information.

By maintaining organized systems and facilitating smooth interactions across teams and stakeholders, the Administrative Assistant enables the Head of Global HR Solutions to focus on strategic priorities, while helping to cultivate the culture of the team and support smooth operations. The role works with the Head of Global HR Solutions and the Global HR Solutions Operations & Resource Manager and interacts with the Global HR Solutions leadership team and team members.

KEY RESPONSIBILITIES

The successful candidate will have the following key responsibilities:

Scheduling & Travel Support

+ Manage executives’ calendar, schedule meetings, and coordinate across time zones and teams

+ Arrange domestic and international travel, including itineraries, accommodations, and logistics

+ Prepare and distribute meeting materials; ensure appropriate platforms and rooms are booked

Office & Operational Management

+ Maintain office supplies, equipment, and workspace readiness in coordination with facilities and IT

+ Support onboarding / offboarding processes, including system access and equipment setup

+ Maintain and manage content in shared drives, distribution lists, and organizational charts for accuracy and accessibility

Communication & Documentation

+ Assist in drafting, proofreading, and formatting presentations using approved templates

+ Handle confidential information with discretion and ensure compliance with internal policies

Event & Project Coordination

+ Provide logistical support for in-person and virtual meetings / events and staff visits

+ Track action items and assist with small-scale project coordination and follow-ups

+ Manage catering, room setup, and virtual platform logistics for team gatherings

Operations & Resource Management

+ Support the Global HR Solutions Operations & Resource Manager to enable smooth and effective people, process, and technology operations

WORK EXPERIENCE

Essential:

+ Proven experience supporting senior executives in a complex, global organization

+ History of delivering results in a high-pressure, fast-paced, heavily matrixed environment

+ Proven ability to collaborate and work effectively across cultures and in a global environment

+ Track record for managing multiple time zones and high-volume workflows

+ Experience in HR, consulting, or professional services (ideal but not required)

SKILLS

Key Skills:

+ Executive Organization & Prioritization: Balances complex demands and keeps priorities aligned

+ Communication & Influence: Communicates clearly, thoughtfully, and with presence and has strong writing skills

+ Judgment & Discretion: Trusted to handle sensitive matters with integrity and care

+ Strategic Partnership: Anticipates needs and connects priorities to drive impact

+ Operational Excellence: Ensures seamless coordination and flawless execution

+ Culture & Team Impact: Fosters connection, positivity, and a strong team culture

+ Application Proficiency: Well-versed in and able to use the full range of Microsoft Office applications (PowerPoint, Excel, Word, Outlook, and Teams) and productivity enabling tools (e.g., Copilot)

Education / Qualifications:

+ Bachelor’s degree or equivalent experience required

PERSONAL REQUIREMENTS

+ Objective, open-minded, and inquisitive

+ Future-focused and energized by new opportunities

+ Passionate about continuous learning and improvement

+ Proactive and results-driven, with a strong sense of ownership and accountability

+ Adaptable and resilient

+ Calm under pressure

+ Resourcefulness to identify alternate paths and options for achieving results

+ Strong decision-making skills and the ability to demonstrate sound judgement

+ Demonstrate excellent attention to detail and accuracy

+ Superb organizational skills

+ Flexibility to work well independently as well as with others

+ Optimistic and highly motivated

PERFORMANCE AND DUTIES

The role holder will be assessed in accordance with their employing entity’s performance framework and process, with relevant input obtained from the dual-hatting entity as relevant.

As duties and responsibilities change, the job description will be reviewed and amended in consultation with the role holder. The role holder will carry out other duties within the scope, spirit, and purpose of the role as requested by their line manager or Department Head.

The typical base pay range for this role is between $73,000 - $90,000 depending on job-related knowledge, skills, experience, and location. This role may also be eligible for certain discretionary performance-based bonus and/or incentive compensation.

Additionally, our Total Rewards program provides colleagues with a competitive benefits package (in accordance with the eligibility requirements and respective terms of each) that includes comprehensive health and wellness benefits, retirement plans, educational assistance and training programs, income replacement for qualified employees with disabilities, paid maternity and parental bonding leave, paid vacation, sick days, and holidays. For more information on our Total Rewards package, please click the link below.

MUFG Benefits Summary (https://careers.mufgamericas.com/sites/default/files/document/2023-01/mb-live-well-work-well.pdf)

We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws (including (i) the San Francisco Fair Chance Ordinance, (ii) the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, (iii) the Los Angeles County Fair Chance Ordinance, and (iv) the California Fair Chance Act) to the extent that (a) an applicant is not subject to a statutory disqualification pursuant to Section 3(a)(39) of the Securities and Exchange Act of 1934 or Section 8a(2) or 8a(3) of the Commodity Exchange Act, and (b) they do not conflict with the background screening requirements of the Financial Industry Regulatory Authority (FINRA) and the National Futures Association (NFA). The major responsibilities listed above are the material job duties of this role for which the Company reasonably believes that criminal history may have a direct, adverse and negative relationship potentially resulting in the withdrawal of conditional offer of employment, if any.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities duties and skills required of personnel so classified.

We are proud to be an Equal Opportunity Employer and committed to leveraging the diverse backgrounds, perspectives and experience of our workforce to create opportunities for our colleagues and our business. We do not discriminate on the basis of race, color, national origin, religion, gender expression, gender identity, sex, age, ancestry, marital status, protected veteran and military status, disability, medical condition, sexual orientation, genetic information, or any other status of an individual or that individual’s associates or relatives that is protected under applicable federal, state, or local law.

At MUFG, our colleagues are our greatest assets. Our Culture Principles provide a roadmap for how each of our colleagues must think and act to become more client-obsessed, inclusive and innovative. They reflect who we are, who we want to be and what we expect from one another. We are excited to see you take the next step in exploring a career with us and encourage you to spend more time reviewing them!

Our Culture Principles

+ Client Centric

+ People Focused

+ Listen Up. Speak Up.

+ Innovate & Simplify

+ Own & Execute