"Alerted.org

Job Description

Job Summary

The IT Deployment Project Coordinator is responsible for planning, coordinating, and overseeing the successful rollout of new software, systems, and updates. This role is essential in bridging the gap between technical teams and business units, ensuring smooth transitions with minimal disruption. The coordinator will also support a capital project focused on rebuilding and integrating point-of-sale (POS) and kiosk configurations.

Key Responsibilities

Project Support: Assist project managers in developing and maintaining project schedules, budgets, and resource allocation plans.

Documentation Management: Maintain organized project documentation, including plans, status reports, meeting minutes, and change requests.

Communication & Coordination: Facilitate internal team meetings and external calls with vendors and stakeholders. Communicate project updates and issues clearly across all levels.

Monitoring & Reporting: Track project progress against timelines and objectives. Prepare and distribute regular status reports.

Issue & Risk Management: Identify and monitor risks and issues. Escalate concerns and assist in resolving blockers.

Vendor & Resource Management: Coordinate internal and external resources for project tasks, including scheduling and logistics.

Process Improvement: Contribute to the enhancement of project management processes and best practices.

Administrative Duties: Manage project-related administrative tasks such as invoices, purchase orders, and budget tracking.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [email protected] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Skills and Requirements

3+ years of experience as Project Coordinator in a large enterprise environment

Experience supporting IT Deployment projects

Proficiency in Smartsheet for project tracking and collaboration.

Strong working knowledge of Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).

Ability to coordinate across multiple teams and systems already in place.

Experience managing timelines, actions, and calls for accounts in scope.