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Job Description

We are seeking a detail-oriented Office Administrator to join our team. The Office Administrator will support our daily operations and ensure a smooth-running office environment. This role requires strong billing and data entry experience, excellent client-facing skills, and proficiency in Microsoft Office Suite—especially Excel. The ideal candidate will also handle standard administrative duties such as answering phones and ordering office supplies.

Responsibilities:

Billing & Invoicing: Process client invoices, track payments, and assist with account reconciliation.

Client Interaction: Serve as a primary point of contact for clients, providing professional and courteous support.

Data Entry: Accurately input and maintain client and operational data across systems.

Client List Management: Regularly update and maintain client records to ensure accuracy and completeness.

Administrative Support: Assist with scheduling, document preparation, and general office tasks.

Phone Management: Answer and direct incoming calls in a professional manner.

Office Supplies: Monitor inventory and order office equipment and supplies as needed.

Reporting: Generate reports using Excel and other tools to support business operations.

Office Coordination: Ensure smooth day-to-day operations of the office environment.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [email protected] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Skills and Requirements

Proven experience in billing, data entry, and administrative support.

Strong customer service and communication skills.

Proficiency in Microsoft Office Suite, especially Excel.

Comfortable in a client-facing role.

Ability to manage multiple tasks and prioritize effectively.

Experience answering phones and managing office supply inventory. Familiarity with CRM or billing software.

Experience in a fast-paced office environment.

Ability to work independently and as part of a team.