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Summary This is a position in the Office of the VA Chief of Staff, Office of Regulatory Oversight and Management (ROM). The incumbent works closely with program officials, regulation writers, and program attorneys, providing technical assistance and guidance throughout the development process of regulatory documents. The incumbent assists in developing work plans for current rulemaking projects and assists in developing plans for periodic review of existing regulations. Responsibilities Duties include, but are not limited to: Serves as a Regulation Specialist for VA; as such, possesses expert knowledge of the regulatory programs and how they are administered across the Department. The incumbent develops guidelines on procedures relating to the regulatory process for use throughout the Department. Provides advice to departmental officials and provides information to congressional committees, OMB, and others on regulatory procedures within VA. The incumbent is seen as the agency resource on the management of the regulatory concurrence process. Must have the ability to plan, organize, and direct team study work between OMB and department program offices and negotiate effectively on behalf of the agency. As a Regulation Specialist, the incumbent is responsible for processing and coordinating the development, tracking, and control of Departmental regulations. As part of this procedure, the incumbent must be able to recognize the qualitative steps necessary to maximize processing of complex department regulations. Serves as an advisor/analyst on the regulatory program. This includes knowledge of how proposed regulatory actions and the sequence and timing of key program events and milestones mesh with the department program goals and objectives. Drafts amendatory language and reviews varied documents and instruments, and letters. Provides formal and informal instruction on format and procedures and assures completion of necessary reviews and clearances. Researches and analyzes problems, issues, or program requirements. Develops guidelines, instructional methods, materials, etc., and new or improved applications of tracking procedures. Provides expert analysis and advice on agency-wide regulatory concurrence issues. Reconciles conflicts between basic policies and program goals. Works cooperatively with the representatives of VA administrations and staff offices on matters relating to the regulatory process. Works to resolve a variety of problems in this regard. Issues may relate to the timing of specific actions, matters of protocol, assignment of responsibility for necessary actions or related matters. Keeps the Director of ROM abreast of important issues. Works with the regulations staff, and coordinates with members of the Office of General Counsel's staff concerning regulatory program and policy matters. In addition, routinely deals with OMB Desk Officer, the Office of the Federal Register staff, and VA program administrative officials on the clearance of regulatory documents. Also, serves as a liaison officer with the Office of the Federal Register. Assists Department-wide program staff offices with regulatory matters within their subject areas (VHA, VBA, NCA, BVA, Acquisition, and other staff offices. Establishes internal and external points of contact for the purpose of exchanging information of regulatory, program, and policy matters and coordinates activities of regulatory interest. Acts as the program leader between the program office and heads of the department for those regulations that are of significant interest to the public and Congress. Leads the design, development, and strategic management of technology platforms for the Office of Regulatory Oversight and Management (ROM), ensuring that systems are robust, efficient, and user-friendly to support departmental functions. Collaborates with various VA administrations and staff offices to manage and optimize digital content, ensuring seamless accessibility and efficient workflows by leveraging advanced technology features. Acts as a key advisor in transitioning and integrating emerging technologies into regulatory processes, and provides high-level guidance and training to colleagues on the effective use of these technologies for regulatory documentation and processes. Manages the regulatory clearance process for the Department by coordinating questions and responses. Receives OMB questions directly and is responsible for appropriate distribution to the program officer. Works with the program officer to obtain responses to OMB questions. Clears responses with appropriate Law Groups in OGC. Responsible for forwarding responses to OMB. Receives notification from the OMB Desk Officer when regulatory action is cleared for publication in the Federal Register. Responds to requests from the VA staff offices and the Office of the Secretary regarding congressional inquiries on the status of regulations. Provides reports on an ad hoc basis. Prepares status reports on regulations and other reports as appropriate (such as the semiannual Unified Agenda and Deregulatory Plan report to OMB). Work Schedule: Monday - Friday, 8:00am - 4:30pm EST. Compressed/Flexible: Available Telework: Available - Ad Hoc telework (situational telework) as determined by the agency policy. Virtual: This is not a virtual position. Position Description/PD#: 00013A Relocation/Recruitment Incentives: Not Authorized Financial Disclosure Report: Not required Requirements Conditions of Employment Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. As a condition of employment for accepting this position, you may be required to serve a one year probationary period or two year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period one year probationary period or two year trial period your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/29/2025. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-13 position you must have served 52 weeks at the GS-12. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. See the Required Document section below for more information regarding the SF-50s needed to verify time-in-grade. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-12 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Coordinates the drafting, review, and clearance of federal regulations in compliance with the Administrative Procedure Act (APA), Executive Orders, and VA-specific regulatory procedures. Conducts legal and policy research to ensure regulatory actions align with statutory authority and administrative law requirements. Collaborates with the Office of General Counsel (OGC), Office of Management and Budget (OMB), and program offices to ensure legal sufficiency and procedural compliance with regulatory submissions. Manages regulatory tracking systems, prepares status reports (e.g., Unified Agenda, Deregulatory Plan), and ensures timely submission of rulemaking packages. Supports senior leadership by providing technical guidance on regulatory priorities, legal risks, and procedural strategies for implementing statutory mandates. Prepares briefing materials, correspondence, and regulatory communications for internal leadership, interagency partners, and oversight entities. Evidence of this specialized experience must be supported by detailed documentation of like duties performed in positions held on your resume. You will also need to provide work experience information such as hours per week, full-time/part-time status, and starting/ending dates of employment (month and year format) to establish you have one (1) full year of specialized experience at the required grade level. You will be rated on the following Competencies for this position: Technical Competence Strategic Thinking Analytical Thinking Information Management Stakeholder Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary in nature and takes place in a typical office setting. The incumbent frequently works under the pressure of short deadlines and the pressure of conducting mediation sessions to resolve issues. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at http://://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education There is no educational substitution at this grade level. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: Recognition of Foreign Qualifications | International Affairs Office. Additional Information Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer (TJO). Please visit the Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP), va.gov/EMPLOYEE/docs/The-Fair-Chance-to-Compete-Act.pdf for more information. The Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be found well qualified, applicants must meet the following qualifications: Serves or served in a regulatory or legal advisory role with direct experience in coordinating the development and clearance of federal regulations; Interpreting and applying statutory and administrative law; Collaborating with OGC, OMB, and program offices on rulemaking; and Supporting senior leadership on regulatory compliance, procedural sufficiency, and implementation planning. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position. It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment. This job opportunity announcement may be used to fill additional vacancies. For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here: https://appsupport.usastaffing.gov/hc/en-us/sections/28980686389652-Reasonable-Accommodation-Information