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Details

**Open Date** 10/24/2025

**Requisition Number** PRN16487N

**Job Title** Administrative Assistant

**Working Title** Administrative Assistant

**Career Progression Track** D

Track Level

**FLSA Code** Nonexempt

**Patient Sensitive Job Code?** No

**Type** Non Benefited Staff / Student

**Temporary?** No

**Standard Hours per Week** 19

**Full Time or Part Time?** Part Time

**Shift** Day

Work Schedule Summary

M-F as determined by supervisor.

**Is this a work study job?** No

**VP Area** Academic Affairs

**Department** 00049 - Strategy Department

**Location** Campus

**City** Salt Lake City, UT

**Type of Recruitment** External Posting

**Pay Rate Range** $22.00 - $26.73

**Close Date** 01/22/2026

Priority Review Date (Note - Posting may close at any time)

Job Summary

Provides complex administrative support for a professor in the Department of Entrepreneurship and Strategy at the David Eccles School of Business.

Responsibilities

+ Submit letters of recommendation on behalf of professor

+ Update professor’s CV

+ Update professor’s personal website

+ Promote academic articles on social media (LinkedIn and Twitter)

+ Schedule all meetings (digital and in-person)

+ Utilize a budget to track the balance of a research account; reconcile this with university records

+ Use ePR (electronic payment request) to submit reimbursement requests

+ Book travel / submit expense reports

+ Possibly lead academic conference planning and execution

+ Edit and proofread business strategy manuscripts for top tier strategy journals such as Academy of Management, Strategic Management Society, Strategic Management Journal, and others

+ Navigate Manuscript Central and submit decisions on journals for SMS (Strategic Management Society), SMJ (Strategic Management Journal), and BAS (Business and Strategy), and others, including requesting new reviewers

+ Use varied software such as Word, Excel, Outlook and others with expertise

+ Manage your own email account as well as that of professor

+ Update the new Elements system with info from professor’s curriculum vitae

+ Make purchasing card purchases and perform their related reallocations

+ Do mail merge for messages to a large group

+ Spearhead any parties hosted by professor

+ Prepare and track cash and check deposits

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Associate degree in business or equivalency (one year of education can be substituted for two years of related work experience) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

+ Past secretarial experience preferred

+ Effective written and verbal communication skills

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.