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Job Description

General Purpose

The Milk Marketing Administrative Support & Events Coordinator provides essential support to the Mountain Area leadership team by managing administrative tasks, coordinating internal meetings and events, and assisting with business operations. This role is ideal for a detail-oriented, proactive individual looking to grow in a fast-paced, professional environment. You’ll gain exposure to executive-level operations, cross-functional collaboration, and strategic event planning while contributing to the seamless execution of organizational initiatives.

Job Duties and Responsibilities

_Administrative & Leadership Support_

+ Manage calendars, schedule meetings, and coordinate travel logistics for the Mountain Area leadership team

+ Prepare meeting materials, develop agendas, and follow-up documentation as directed by senior management

+ Assist with expense reporting and budget tracking

+ Maintain organized and accurate records, databases, and internal systems to support operational transparency and efficiency

+ Draft, format, and edit communications, reports, and presentations as directed by senior management, reflecting professionalism and strategic messaging for internal and external audiences

_Event Coordination_

+ Plan and execute meetings, conferences and other events across the Mountain Area

+ Oversee all logistical components, including venue selection, catering arragements, transportation coordination, and audio/visual needs

+ Manage event budgets, vendor contracts, and timelines to ensure cost-effective and timely execution

+ Prepare and distribute meeting announcements, maintain attendee lists, and prepare event materials

+ Serve as the primary onsite contact during events, proactively resolving issues and ensuring a seamless experience for all participants

+ Utilize event management platforms and digital tools to streamline planning

_Business Operations Support_

+ Organize and maintain business-critical documents, reports, and operational data to ensure accessibility and accuracy

+ Collect, analyze, and interpret data from multiple internal and external sources to support decision-making and performance tracking

+ Maintain and enhance reporting tools; ensuring data accuracy and consistency

+ Support automation of reporting processes to improve operation efficiencies and reduce manual workload

+ Collaborate with cross-functional teams to advance and support ongoing projects

+ Document workflows and procedures; identifying and implementing process improvements to optimize team performance

+ Provide broad support for Mountain Area operations as directed by senior management, demonstrating self-initiative and a commitment to improved efficiencies and enhancement of the performance and professional representation of the Mountain Area

+ Perform additional duties as assigned to meet evolving organizational needs; this description reflects the general scope of responsibilities but is not exhaustive

Requirements

Education & Experience

+ Bachelor’s degree in business administration, Communications, Hospitality, or related field

+ Minimum of 2 years of professional experience in administrative support, event coordination, and/or business operations

+ Experience in project management and continuous improvement initiatives

Skills & Competencies

+ Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

+ Experience utilizing reporting platforms (PowerBI)

+ Strong written and verbal communication skills

+ Excellent organizational and time-management abilities

+ Ability to manage multiple tasks and meet deadlines

+ Professional demeanor and strong interpersonal skills

+ High attention to detail and commitment to accuracy

+ Willingness to learn and take initiative

+ Must be willing to travel as needed to facilitate events (1-2 times per quarter)

+ Must be able to read and write in English

An Equal Opportunity Employer including Disabled/Veterans

**Pay Range** $27.00 - $30.00