"Alerted.org

Working Title** : **Office & Administrative Specialist, Principal

Job Class: Office & Administrative Specialist, Principal

Agency: Corrections Department

+ **Job ID:** 89806

+ **Location:** Shakopee

+ **Telework Eligible** : No

+ **Full/Part Time** : Full-Time

+ **Regular/Temporary:** Regular

+ **Who May Apply:** Open to all qualified job seekers

+ **Date Posted:** 10/23/2025

+ **Closing Date:** 10/29/2025

+ **Hiring Agency/Seniority Unit:** Minnesota Department of Corrections

+ **Work Location:** Minnesota Correctional Facility (MCF) - Shakopee

+ **Division/Unit:** Operations

+ **Work Shift/Work Hours:** Day Shift/7:00 AM - 3:30 PM

+ **Days of Work:** Monday - Friday

+ **Days Off:** Saturday and Sunday

+ **Travel Required** : No

+ **Salary Range:** $24.12 - $32.54 / hourly; $50,363 - $67,944 / annually

+ **Classified Status:** Classified

+ **FMLA:** Non-exempt

+ **Bargaining Unit/Union:** AFSCME 206

+ Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) **:** Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position will provide confidential administrative support for the Physical Plant Director (PPD), and Associate Warden of Administration (AWA) at the Minnesota Correctional Facility (MCF) - Shakopee. The position will maintain regulatory compliance reporting for all regulatorily Governing authorities. This includes all operating permit compliance documentation, inspections, funding, and data entry for MN-B3, recycling & waste, and other regulatory compliance data as needed.

The position will support the Associate Warden and Physical Plant Director in all aspects to support efficient operations of MCF-Shakopee. This position serves as information hub for the PPD, and AWA, to disseminate information, issue work orders, and maintain the Archibus work order system.

This position serves an important role in managing the purchase orders and budgetary needs for the physical plant and other budgets as assigned. Provide budget administration for plant operations on day-to-day activities, make budget decisions independently between blanket PO’s and EIOR’s with assistance from their supervisor if needed. Works with finance to move money between budgets that the PPD has overall budget management over.

This position is BCA Certified and responsible for processing visitor background security clearance submissions for contractors, visitors, and other service within the secured perimeter.

Minimum Qualifications

To be qualified for and considered for this position, applicants must meet all of the minimum qualifications listed below. Ensure that your resume contains descriptions of your work experiences sufficient for comparison against the requirements stated below and indicate the beginning and ending month and year for each job held.

+ Two (2) years of experience as an executive assistant, senior administrative assistant, office manager, or similar role.

+ Database management skills sufficient to update and maintain data in BCA, COMS, Criminal Justice Information System (CJIS), and offender base files

+ Customer service skills sufficient to provide prompt, courteous and accurate information on the phone, through email and other written correspondence.

+ High level of organizational skills and time management skills with the ability to manage competing priorities.

+ Skills in researching and compiling data/information.

+ Skills in computer software programs for word processing, spreadsheets, PDFs, and databases to create, modify, and protect files.

+ Communication skills (reading, writing and speaking) sufficient to read, explain and interpret a variety of documents, policies and procedures and compose and edit correspondence and reports.

+ Demonstrated problem-solving skills and use of professional judgment to resolve complex issues.

+ Proven ability to maintain confidentiality of all data and information.

+ BCA certification or the ability to obtain this certification within the probationary period.

Preferred Qualifications

The following qualifications are strongly desired of applicants seeking consideration for this position:

+ Experience using BCA, CJIS, and/or COMS.

+ Knowledge of data privacy and the Minnesota Data Practices Act.

+ Working knowledge of ARCHIBUS and the Electronic Inter-Office Requisition (EIOR) purchasing system.

+ Experience in a correctional environment.

+ Experience in developing administrative and programmatic procedures sufficient to obtain, organize, and draft materials

Physical Requirements

The selected finalist is required to review and sign a Physical Demands Analysis (PDA) for this position and may be required to complete a tuberculosis screening. For a copy of the PDA, please email Lisa Duffin at [email protected] .

Additional Requirements

The selection process may include screening the top candidate(s) on their criminal history, predatory offender registration, offender associations and/or other applicable background information in accordance with Department of Corrections’ policy. Top candidate(s) must pass a criminal history check which includes successful completion of all sentencing and/or restitution requirements of law enforcement jurisdictions, including probation.

Employment history/reference checks, including incidents of sexual harassment, will also be conducted on the top candidate(s) in accordance with Department of Corrections’ policy. This may include a review of job performance and discipline records.

New employees will be fingerprinted within the first 30 days of employment.

The Minnesota Department of Corrections (DOC) does not participate in E-Verify. The DOC will not sponsor applicants for work visas, including F-1 STEM OPT extensions. All applicants must be legally authorized to work in the United States.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.