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Working Title: Office Manager

Job Class: Management Analyst Supervisor 3

Agency: Minnesota Management & Budget

+ **Job ID** : 89743

+ **Location** : St. Paul

+ **Telework Eligible** : Yes

+ **Full/Part Time** : Full-Time

+ **Regular/Temporary** : Unlimited

+ **Who May Apply** : Open to all qualified job seekers & bidders simultaneously

+ **Date Posted** : 10/21/2025

+ **Closing Date** : 10/27/2025

+ **Hiring Agency/Seniority Unit** : Minnesota Management & Budget

+ **Division/Unit** : Management Services / Administrative Services

+ **Work Shift/Work Hours** : Day Shift

+ **Days of Work** : Monday - Friday

+ **Travel Required** : No

+ **Salary Range:** $34.86 - $50.52 / hourly; $72,787 - $105,485 / annually

+ **Classified Status** : Classified

+ **Bargaining Unit/Union** : Middle Management Association (MMA)

+ **FLSA Status** : Exempt - Executive

+ Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Minnesota Management and Budget (MMB) is seeking an Office Manager to supervise and manage the Administrative Services Unit, which provides professional, technical, clerical, and other administrative services to all MMB employees. The incumbent will oversee key administrative functions for the department, including: facilities management, property management for MMB-owned property, ergonomic services, administrative services and assistance to employees in these areas. This position supervises 3 administrative staff.

Job duties for this position include:

+ Supervising the department’s Administrative Services Unit so that all required administrative service work is completed efficiently, on time, and with a high-degree of customer service

+ Managing the professional and technical processes of preparing and producing the Governor’s biennial, capital, and supplemental budget narratives and other related budget reports

+ Serve as the department facilities manager; coordinate facilities management activities such as maintenance, remodeling, construction, space design, furniture, and fixtures

+ Manage the agency ergonomics program

+ Coordinate IT functions for MMB that have been delegated to the agency by MNIT

+ Coordinate and plan for administrative services agency-wide for emergency response and continuation of operations plan efforts

This position is eligible to telework approximately one (1) day per week.

Minimum Qualifications

Demonstrated leadership experience that includes any of the following:

+ Experience as a supervisor, team lead, lead worker, or project lead;

+ Completion of a State leadership development program, such as Emerging Leaders Institute (ELI) or Senior Leadership Institute (SLI), or completion of a similar or equivalent leadership program through another organization; **OR**

+ A paid or unpaid position leading a program or chairing a committee, such as an employee resource group (ERG) and the experience must include 1+ years of identifying issues, goals, and strategic actions and 100+ hours per year time commitment.

Three (3) years of experience implementing administrative solutions, processes, and strategic priorities. _Examples include facilities/lease management, security protocols, purchasing and/or procurement, budget preparation, and office management._

Experience must include:

+ Leadership skills sufficient to coach, train, motivate, and communicate with staff at all levels of the organization

+ Computer skills sufficient to draft and send professional emails, documents, and reports; proficiency with word processing, spreadsheet, database, presentation, and email software, such as Microsoft Word, Excel, PowerPoint, Outlook, and Access

+ Demonstrated respect for diversity and a deep commitment to fostering an inclusive and collaborative work environment

Preferred Qualifications

MMB values diverse perspectives and encourages all qualified candidates to apply, even if they do not meet 100% of the preferred qualifications. Your unique skills and background might be just what we need!

+ Experience managing union staff

+ Knowledge of ergonomic principles

+ Experience with MN state government purchasing policies and procedures

+ Knowledge of accessibility principles, including digital accessibility standards (WCAG 2.1 Level AA)

+ Experience in public service (state, federal, county, municipal, or Tribal government)

Additional Requirements

Minnesota Management and Budget will conduct reference checks to verify job-related credentials and a criminal background check prior to appointment. A criminal history does not automatically disqualify candidates, and each case will be reviewed individually on a case-by-case basis and in alignment with fair and equitable hiring practices.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.