"Alerted.org

Working Title: Executive Administrative Assistant

Job Class: Office & Administrative Specialist, Principal

Agency: Human Services Dept

+ **Job ID** : 89758

+ **Location** : St. Paul

+ **Telework Eligible** : Yes

+ **Full/Part Time** : Full-Time

+ **Regular/Temporary** : Unlimited

+ **Who May Apply** : Open to all qualified job seekers

+ **Date Posted** : 10/21/2025

+ **Closing Date** : 10/27/2025

+ **Hiring Agency/Seniority Unit** : Human Services Dept / DHS Central Office AFSCME

+ **Division/Unit** : DHS-Central Office / DHS Exec Office Support

+ **Work Shift/Work Hours** : Day Shift, 8:00am - 4:30pm

+ **Days of Work** : Monday - Friday

+ **Travel Required** : No

+ **Salary Range:** $24.12 - $32.54 / hourly; $50,362 - $67,943 / annually

+ **Classified Status** : Classified

+ **Bargaining Unit/Union** : 206 - Clerical/AFSCME

+ **Work Area** : A

+ **FLSA Status** : Nonexempt

+ Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The Department of Human Services is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DHS does not participate in E-Verify.

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

_***This position is eligible for_ telework (https://mn.gov/mmb-stat/policies/1422-telework.pdf) _for applicants who reside in Minnesota or in a bordering state, with supervisory approval and satisfactory performance. If you live in a state bordering Minnesota, you must live within 50 miles or less from the primary work location to be eligible for telework.***_

_Under limited supervision, the Executive Administrative Assistant will provide accurate, high level, confidential administrative/management support to the Chief Financial Officer, Budget Director, and Director of State Government Relations and as needed support to other staff in those offices. This position provides assistance to the Commissioner’s Office and serves as a point of contact for both external constituents and internal employees on a variety of agency matters._

Responsibilities include but may not be limited to:

+ Provide professional executive support and assistance and to manage the daily operations, communications, transactions and schedule of the Chief Financial Officer, Budget Director and Director of State Government Relations.

+ Provide administrative support to Executive Office Suite to facilitate the efficient operations as needed and assigned.

+ Serve as Technical Service Liaison (TSL) for the Chief Financial Officer, Budget Director and Director of State Government Relations, and back-up support for their teams and the Executive Office Suite to afford efficient daily access to business-critical data and basic communication tools.

+ _Assist in coordinating and disseminating assignments/projects._

+ _Maintain SharePoint sites for the respective areas._

+ _Assist with personnel transactions._

+ _Coordinate incoming/outgoing communications._

Minimum Qualifications

+ Development of administrative and programmatic procedures sufficient to provide high-level administrative support to multiple senior managers.

+ Customer service skills sufficient to multi-task, organize, prioritize work, meet demands of workload with interruptions, and to learn and adapt quickly to changing needs, priorities, requirements, and deadlines.

+ Communication skills sufficient to effectively represent the Department of Human Services (DHS) and the Commissioner's Office and to develop and maintain positive internal and external working relationships.

+ Database, documents, and records management skills sufficient to maintain a high level of confidentiality in dealing with information.

Preferred Qualifications

+ SharePoint experience.

+ Experience supporting C-Suite Executives (CEO, CFO, COO, or CIO).

+ General knowledge of DHS and its mission, programs, policies, statutes, rules and regulations; role of counties and county human services agencies; local & state government organizations; and the state budget process.

+ Variety of experiences working effectively with others from different backgrounds and cultures.

Additional Requirements

REFERENCE/BACKGROUND CHECKS – DHS will conduct reference checks to verify job-related credentials and a criminal background check prior to appointment.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.