"Alerted.org

Position Details

Position Information

Department Reser Ctr Creative Arts (CLA)

Classification Title Univ Dev Proj Coordinator 1

Job Title University Development Project Coordinator 1

Appointment Type Classified Staff

Job Location Corvallis

Benefits Eligible Full-Time, benefits eligible

Remote or Hybrid option?

Employment Category Regular

Job Summary

This recruitment will be used to fill one full-time, 10-month, University Development Project Coordinator 1 position, for the College of Liberal Arts, at Oregon State University ( OSU ).

This onsite position supports the implementation of events at the Patricia Valian Reser Center for the Creative Arts (PRAx), including receptions/dinners, arts and speaking events, VIP visits and hosting, workshops and classes, meetings and gatherings, and similar. It requires outstanding organizational and communicative skills to meet the needs of a facility that holds almost daily events of all sorts. While many events are in the building itself, PRAx also sends visiting artists, speakers, and scholars to conduct classes and workshops off-site.

The position reports to the Event Manager while working closely to intake event details across the multiple departments of PRAx.

The position holder is expected to move fluidly between logistical and implementational tasks, as well as between locations in the building, on-campus, and, on occasion, off-campus. A typical day could include email or phone correspondence and will commonly involve light to moderate physical labor (moving chairs and/or lecterns, arranging and placing décor, setting up tables and materials, operating simple AV setups, and the like). The position holder attends many events in the portfolio to provide on-site monitoring.

Why OSU?

Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS :

•Top 1.4% university in the world

•More research funding than all public universities in Oregon combined

•1 of 3 land, sea, space and sun grant universities in the U.S.

•2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties

•7cultural resource centers (https://hr.oregonstate.edu/work-life/diversity-and-cultural-resources) that offer education, celebration and belonging for everyone

•100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates

•35k+ students including more than 2.3k international students and 10k students of color

•217k+ alumni worldwide

•For more interesting facts about OSU visit:https://oregonstate.edu/about

Locations:

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon State University offers acomprehensive benefits package (https://hr.oregonstate.edu/benefits/prospective-employee) with benefits eligible positions that is designed to meet the needs of employees and their families including:

•Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.

•Free confidential mental health and emotional support services, and counseling resources.

•Retirement savings paid by the university.

•A generous paid leave package, including holidays, vacation and sick leave.

•Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.

•Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.

•Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.

Future and current OSU employees can use theBenefits Calculator (https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator) to learn more about the full value of the benefits provided at OSU .

Key Responsibilities

20% Pre-Event Planning

15% Guest Itineraries and Scheduling

15% Lodging, Ground Transportation and Parking

15% Catering Logistics

30% Event Implementation and Day-of-Event Set-Up/Monitoring

5% Other Duties as Assigned

What We Require

Two years of experience in Public Relations or related work. One year of this experience must have included the development and implementation of fund-raising or donor-cultivation events; AND A Bachelor’s degree or three more years of relevant experience.

What You Will Need

+ Excellent written communication skills and demonstrated ability to communicate in a manner that shows respect and inclusivity.

+ Excellent interpersonal communication skills

+ Excellent organizational skills

+ Expertise in MS Office products, including presentation technologies such as PowerPoint

This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030.

What We Would Like You to Have

+ 1+ years managing or coordinating events and/or programs

+ Hospitality, restaurant, lodging, or related experience, certifications, or training

Working Conditions / Work Schedule

Schedule varies week-to-week by event needs. Evenings and weekends will often be required based on event scheduling. This is a 10-month position that will be expected to flex hours on a week-by-week basis to interface with full-time staff in PRAx. Moving chairs and AV equipment will be part of the role. Occasional driving as part of event logistics management will be required.

Pay Method Hourly

Pay Period 16th - 15th of the following month

Pay Date Last working day of the month

Min Salary $22.17

Max Salary $33.69

Link to Position Description

https://jobs.oregonstate.edu/position\_descriptions/173967

Posting Detail Information

Posting Number P05448CT

Number of Vacancies 1

Anticipated Appointment Begin Date 01/02/2026

Anticipated Appointment End Date

Posting Date 10/23/2025

Full Consideration Date 11/17/2025

Closing Date 12/31/2025

Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants

Special Instructions to Applicants

To ensure full consideration, applications must be received by 11/17/2025. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.

Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc.Your profile MUST clearly show how you meet the minimum/required qualifications for the position.Resumes are NOT accepted at the application stage for this position.

Cover letters are optional for this position and will not be used for evaluating your qualifications.

Equivalent required experience is based on full-time equivalent (40 hours per week).

PLEASE NOTE :If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.

Typically, the starting salary is at the lower end of the salary range.

For additional information please contact:

Nadia Hagan

[email protected]

(541) 737-7980

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at ourBackground Checks (https://hr.oregonstate.edu/careers/background-checks) website including thefor candidates (https://hr.oregonstate.edu/careers/candidates) section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team [email protected].

Supplemental Questions

Read More at: https://jobs.oregonstate.edu/postings/174090

OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.